City Council
Regular MeetingOdessa, TX · January 19, 2021
Minutes
CITY COUNCIL WORK SESSION MINUTES
CITY OF ODESSA, TEXAS
January 19, 2021
On January 19, 2021, a work session meeting of the Odessa City Council was held at 3:01
p.m., Odessa, Texas. Due to the COVID-19, the meeting was teleconferenced, as allowed
by the Governor’s executive order. City Council was present through teleconference.
City Council present: Mayor Javier Joven; Council members: Mark Matta, District One; Detra
White, District Three; Tom Sprawls, District Four; Mari Willis, District Five; and Denise
Swanner, At-Large.
City Council absent: Steven Thompson, District Two.
Others present: Michael Marrero, City Manager; Norma Aguilar-Grimaldo, City Secretary;
Natasha Brooks, City Attorney; Cindy Muncy, Assistant City Manager; Phillip Urrutia,
Assistant City Manager; and other members of City staff.
A quorum being present, Mayor Joven called the meeting to order and the following
proceedings were held:
Mayor Joven gave the invocation.
Recycling services and budget allocation and contract award to Basin Disposal. Tom
Kerr, Director of Public Works/Utilities, stated that there was a Solid Waste Management
Plan underway. The recycling will be included in the plan. The plan would provide an
analysis and performance. There may be a potential cost increase that may be needed. Mr.
Kerr stated that the recycling market has dropped and were reviewing sustaining the
services or other options through the RFP. There were seven collection centers in the
community. The City’s facility was not a long-term option. Two proposals were received.
Basin had a total cost of $269,000 and Butts was $382,000. The costs included an
additional haul cost to take the recyclables to its facilities. Basin, the current contractor, could
not sell the materials and needed additional funding to operate. The City was paying an
additional $5,000 a month to sustain Basin’s operations. Mr. Kerr asked for Council’s
direction on funding the recycling services. The recycles picked up cardboard, plastic, and
shredded paper. Most of the material went to the landfill about 1,000 tons a year. Without
the recycling services, there was a potential for illegal dumping. The Solid Waste Plan would
be completed in a month. Council requested a list of businesses participation and amount of
participation cost. Mr. Kerr stated that the benefits were hard to quantify.
Consider bid award for algicide for the Water Treatment Plant ($60,000). Mr. Kerr
stated that algicide was a chemical used to prevent algicide at the Water Treatment Plant.
The cost was $60,000 a year.
Consider accepting and appropriating donation from Occidental Petroleum to Odessa
Fire Rescue. John Alvarez, Fire Chief, stated that Occidental Petroleum donated $10,000 to
the Fire Rescue. The funds would purchase personal protection equipment.
Consider accepting and appropriating donation from Walmart Community Grants to
Odessa Fire Rescue. Chief Alvarez stated that two donations were received for $2,000 and
$5,000. The funds would be used to purchase necessary equipment. Walmart Community
Council Work Session Minutes
January 19, 2021
Page 2
Grants have been donating for several years.
Consider award of contract to Mid-Tex of Midland for construction of Fire Station #9
($5,875,000). Chief Alvarez stated that JSA Architect and City staff reviewed and evaluated
the ten proposals for the new fire station. It was recommended that Mid-Tex be awarded the
contract for $5,875,000. The construction would take 330 days to complete. The 2019
Certificates of Obligation funds would be used. Cruz Castillo, JSA Architects, reported that
the companys’ resume, management team, and references were reviewed. Mid-Tex was the
best ranked contractor. Mayor Joven asked about change orders. Mr. Castillo stated that the
contractor was fair and there would be no issues with the project. The design allowed for
contingency on changes to the project. The changes would be reviewed and was confident
in the review process. The design was efficient. Mr. Castillo stated that the timeline
provided for weather delays, but it would take 11 months to complete. The Building Official
was reviewing the permits. Chief Alvarez stated that this new fire station on 87th St. would
meet the necessary response time as the Lawndale area has grown. Personnel will be
added, and it would help with Fire Stations #6 and #8. Mr. Marrero stated that the property
was donated by the Hurt Family.
Council member White joined the meeting at 3:39 p.m.
Discuss upcoming pool season. Steve Patton, Director of Parks and Recreation, stated
that there was a time frame of mid-March for a June opening date of the pools. He
recommended that the pools be opened at the 75% capacity. If the pools were open at 50%
capacity, it would be a loss for the City. There was an additional cost to the contractors with
the loss of revenue. In the past, full capacity at the pools was from opening day through July
5. Mr. Patton reported that the cost for management of the pools was $280,000 and in
house would be $320,000. There was an increase in the cost from the contractor due to
more cleaning and crowd control. Council member White was not pleased with the amount
of cost increase last year but understood that there would be some increase.
Discuss possible Council retreat. Mr. Marrero recommended a strategic planning session
for the City Council. The purpose was to review the procedures and policies, formulate a
shared vision for the City, define strategic direction and develop goals and objectives. He
suggested a Strategic Planning Committee. A third-party facilitator would facilitate the
meeting. Other topics would include role and responsibilities, ethics, media relations and
other topics. The Council agreed that the strategic planning session would be a good idea.
Consider appointment of the Municipal Court Judge. Motion was made by Council
member Willis and seconded by Council member Matta to appoint Carlos Rodriguez as
Municipal Court Judge with an effective date of January 12, 2021. The motion was approved
by the following vote:
Aye: Joven, Matta, White, Sprawls, Willis, and Swanner
Nay: None
Motion was made by Council member Sprawls and seconded by Council member Willis to
adjourn the meeting. The motion was approved by the following vote:
Aye: Joven, Matta, White, Sprawls, Willis, and Swanner
Nay: None
Council Work Session Minutes
January 19, 2021
Page 3
The meeting adjourned at 4:07 p.m.
ATTEST: APPROVED:
Norma Aguilar-Grimaldo, TRMC, CMC Javier Joven
City Secretary Mayor
Agenda
ODESSA CITY COUNCIL WORK SESSION AGENDA
Meeting Link: https://cityofodessa-ibv.my.webex.com/cityofodessa-
ibv.my/j.php?MTID=m58a6de6bc5c78e19fd77b3c0e200da2e
Meeting Number: 126 247 1623
Password: frP3c4PXJU5 (37732479 from phones and video systems)
Tuesday, January 19th, 2021
3:00 p.m.
Invocation
1. Consideration of Recycling Services and Budget Allocation and Contract Award to Basin Disposal Tom Kerr
2. Consider award of bid for algicide for the Water Treatment Plant ($60,000) Tom Kerr
3. Consider raccepting and appropriating donation from Occidental Petroleum to Odessa Fire Rescue John Alvarez
4. Consider accepting and appropriating donation from Walmart Community Grants to Odessa Fire Rescue John Alvarez
5. Consider award of contract to Mid-Tex of Midland for construction of Fire Station #9 ($5,875,000) John Alvarez
6. Discuss upcoming pool season Steve Patton
7. Discuss possible Council Retreat Michael Marrero
8. Consider the appointment of the Municipal Court Judge (VOTE) Council
Ajourn
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RECYCLING SERVICES PROPOSAL EVALUATION
Annual Service Costs Annual Additional City Haul Cost Total Annual City Cost
Basin Disposal, Inc. Butts Recycling, Inc. Basin Disposal, Inc. Butts Recycling, Inc. Basin Disposal, Inc. Butts Recycling, Inc.
Option 1: Full Service Min. Requirements
Processing Recy. Matierial (est. 1500 tons) $43,500
Operate/Maintain Time Machine* $85,680 No Bid $97,429 No Bid $350,929 No Bid
Service Community Collection Locations $88,800 $253,500
Availability of Facility to Public $35,520
Option 2: No Facility Availability to Public
Processing Recy. Matierial (est. 1500 tons) $43,500 $112,500
Operate/Maintain Time Machine* $85,680 $217,980 $60,000 $323,700 $97,429 $143,486 $315,409 $467,186
Service Community Collection Locations $88,800 $151,200
Option 3: No Facility Availability to Public
nor Service Community Collection Locations
Processing Recy. Matierial (est. 1500 tons) $43,500 $112,500 $139,788 $209,594 $268,968 $382,094
Operate/Maintain Time Machine* $85,680 $129,180 $60,000 $172,500
Option 4: No Service Community Collections
Loc. $43,500
Processing Recy. Matierial (est. 1500 tons) $85,680 $164,700 No Bid $139,788 No Bid $304,488 No Bid
Operate/Maintain Time Machine* $35,520
Availability of Facility to Public
MISC. PROVISIONS
Basin Disposal, Inc. Butts Recycling, Inc.
M-F: 8A-5P Unspecified: RFP Min Req.
Time Machine Hours/Days of Operation
Sat: 8A-1:30P 6 days/week, min 8 hrs/day
M-F: 7A-5P
Facility Hours/Days of Operation No Bid
Sat: 7A-2P
REQUEST FOR PROPOSAL EVALUATION
Recycling Services
#20-53720-17
The City of Odessa will award the Proposal based on the following criteria.
BUTTS RECYCLING INC BASIN DISPOSAL INC
ASSIGNED
RATING CRITERIA VALUE SCORE SCORE
1. Approach for Providing
30% 15 25
Recycling Services
2. Price Proposal 30% 20 30
3. Technical and Financial
20% 20 10
Qualifications
4. Implementation Schedule 10% 10 10
5. References 10% 10 10
TOTAL SCORE: 100% 75 85
Each criteria is rated on a value of 1-5 points with 5 being the highest.
Comments
1. Approaches are very similar with the exceptions that Butts is much further away and does not provide ‘public’ access to
their facility. Both proposals require us to haul recycling material to their facilities for processing.
2. Price proposal consideration takes into consideration City haul costs to each facility. Butts Recycling facility is a 56 mile
round trip and Basin is a 35 mile round trip.
3. Both financials were satisfactory. Basin demonstrates some debt as a newly established ‘facility’ with an extensive
history for trash collection. Limited in equity. Butts holds good equity.
4. Implementation Schedules: Both proposals indicate adequate implementation schedules.
5. References: References for both are good.
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RESOLUTION NO. 2021R-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, AUTHORIZING THE ODESSA FIRE
RESCUE TO ACCEPT A GRANT FROM OCCIDENTAL
PETROLEUM IN AMOUNT OF $10,000.00; AMENDING
THE BUDGET FOR THE FISCAL YEAR 2020-2021 -
$10,000.00 AS REVENUE FOR THE ODESSA FIRE
RESCUE; AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY DOCUMENTS NECESSARY TO
IMPLEMENT THIS RESOLUTION; AND DECLARING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That grant funding from Occidental Petroleum Corporation in the amount
of $10,000.00 is hereby accepted.
Section 2. That the budget for fiscal year 2020-2021 is hereby amended to
appropriate as additional revenue the total amount of $10,000.00 for the Odessa Fire Rescue.
Section 3. That the City Manager is authorized to execute any documents
necessary to implement this resolution.
Section 4. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 26th day of January, A.D.,
2021, by the following vote:
Mark Matta ___
Steve Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
LC:Resolutions\7r-041 Accept Occidental Petroleum Corporation Donation (Fire)\01.07.21 Page 1 of 2
Approved this the 26th day of January, A.D.,2021.
_____________________________
Javier Joven, Mayor
ATTEST:
________________________________
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
___________________________
Natasha Books, City Attorney
LC:Resolutions\7r-041 Accept Occidental Petroleum Corporation Donation (Fire)\01.07.21 Page 2 of 2
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RESOLUTION NO. 2021R-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ODESSA, TEXAS, AUTHORIZING THE ODESSA FIRE
RESCUE TO ACCEPT A GRANT FROM WALMART
COMMUNITY GRANTS TEAM AND FACILITIES #8288
and #6439 IN THE AMOUNT OF $7,000.00; AMENDING
THE BUDGET FOR THE FISCAL YEAR 2020-2021 -
$7,000.00 AS REVENUE FOR THE ODESSA FIRE
RESCUE; AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY DOCUMENTS NECESSARY TO
IMPLEMENT THIS RESOLUTION; AND DECLARING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS:
Section 1. That grant funding from Walmart Community Grants Team and Facilities
#8288 and #6439 in the amount of $7,000.00 is hereby accepted.
Section 2. That the budget for fiscal year 2020-2021 is hereby amended to
appropriate as additional revenue the total amount of $7,000.00 for the Odessa Fire Rescue.
Section 3. That the City Manager is authorized to execute any documents
necessary to implement this resolution.
Section 4. That this resolution shall be effective at the time of its adoption.
The foregoing resolution was approved and adopted on the 26th day of January, A.D.,
2021, by the following vote:
Mark Matta ___
Steve Thompson ___
Detra White ___
Tom Sprawls ___
Mari Willis ___
Denise Swanner ___
Javier Joven ___
LC:Resolutions\7r-040 Accept Walmart Community Grants Team and Facilities #8288 and #6439\01.07.21 Page 1 of 2
Approved this the 26th day of January, A.D.,2021.
_____________________________
Javier Joven, Mayor
ATTEST:
________________________________
Norma Aguilar-Grimaldo, City Secretary
APPROVED AS TO FORM:
___________________________
Natasha Books, City Attorney
LC:Resolutions\7r-040 Accept Walmart Community Grants Team and Facilities #8288 and #6439\01.07.21 Page 2 of 2
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City of Odessa: Fire Rescue Station #9 RFP#20-52210-05
Alternate No.
Alternate No. Two
Three Alternate No. Four Calendar
w 0 Alternate No. One Change all Stone Alternate No. Five
� Change Some Change Some Quartz Daysto Proposed Team/
� � Change Fluid-Applied Masonry Veneer to Change Some Quartz
General Contractor d 6 0 Base Bid Adhered Countertops to Plastic
z z z Flooring to Sealed Adhered Countertops to Solid Complete Subcontractors
�� �� �� Laminate Clad
Concrete Manufactured Stone Manufactured Stone Surface Countertops Project
z
0 0
z z
0
Masonry Wainscots to Countertops
w w
0 0 �0 Masonry
0 0 Metal Wall Panels
John Letkeman
Fehrs Metal Building ✔ $7,441,480.26 - $50,000 - $8,850.00 - $26,940.00 - $38,250 - $35,100 250
Peter Wiebe
Southwest Contractors
Mechanical Contractor:
Froze Electric
Electrical Contractor:
RRC Construction NO Bid
Mechanical Contractor:
Electrical Contractor:
Andrew Terry
Onyx General Contractors X $5,901,972.00 - $49,161.00 + $30,500.00 - $5,250.00 - $23,760.00
Edmundo Tavarez
- $8,910.00 420 RMC
Mechanical Contractor:
Onyx Contractors
Electrical Contractor:
Billy Mays/ Tom Dragisic
Les Williams or Joe Marquez
Mid-Tex of Midland X $5,875,000.00 - $54,000 - $9,000 - $19,000 - $5000 - $2,000 330
RNC Mechanical
Mechanical Contractor:
Diamond
Electrical Contractor:
Project Manager: Travis Barron
Cooper Costruction Co X $6,597,000.00 - $50,000 - $9,000 - $23,000 - $3,000 Su erintendent:
Don Shackelford
- $47,000 385
Mechanical Contractor: Bosworth
Dennard
Electrical Contractor:
Project Manager: John Zamovski
- $35,000 Superintendent: Roger Deleon
O'Haver Contractors x $6,450.000.00 + $28,000 - $10,000 - $5,000 0 395 Roche Newton & Company
Mechanical Contractor:
Diamond Electric Service
Electrical Contractor:
Project Manager: Brent Bond
Superintendent: David Newsom
MW Builders x
$6,289,700.00
- $31,000 - $9,500 - $42,000 0 365
- $10,000 Mechanical Contractor: Bosworth Company
Denard
Electrical Contractor:
Project Manager: Matt Haney
JC Roberts x $6,458,700.00 - $45,000 - $9,000 - $17,000 - $25,000 - $9,000 360 Superintendent: Robert Esquivel
Mechanical Contractor: National Heating
Denard Electric
Electrical Contractor:
Bryan Walters
Henthorn Commerical X $5,590,000.00 - $24,500 + $33,000 + $2,000 - $5,000 - $2,000 365
Mike Allen
Construction Mechanical Contractor:
RNC
N2EC
Electrical Contractor:
Project Manager: Chris Mangus/Shane Swientek
Stoddard Construction $6,120,000.00 - $10,000 - $40,000 - $3,500 - $2,500 365 Superintendent: Vern Taylor/Joe Villanueva
- $30,000
Mechanical Contractor: Light Storm Enterprises
Electrical Contractor: Omega Electric
JSA Architects Thursday, December 17, 2020 3:30 PM
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