City Council

PUBLIC NOTICE ODESSA CITY COUNCIL WORK SESSION Tuesday, February 2nd, 2021, at 3:00 p.m. Webex Link: https://cityofodessa-ibv.my.webex.com/cityofodessa- ibv.my/j.php?MTID=m89990ddd92d70726b632dadfe3356ad3 Meeting Number: 182 231 6669 Password: Odessa123 (63377212 from phones and video systems) In accordance with the Open Meetings Act, Chapter 551 of the Government Code of Texas, notice is hereby given to all interested persons that the Odessa City Council will have a Work Session at 3:00 p.m. on Tuesday, February 2nd, 2021 through Webex for the following purposes: Call to Order Invocation 1. Discussion regarding Payroll Protection Program with a representative from Frost Bank 2. Consider award of contract for 2021 HA5 – High Density Mineral Bond Seal 3. Consider economic development agreement between ODC and Odessa College Foundation 4. Consider amending the 2020-21 budget by appropriating an additional $102,536.92 for the cost of the General Election and Runoff Elections 5. Consider a resolution of support for an application to the Texas Department of Housing and Community Affairs for 2021 Competitive 9% Housing Tax Credit for Woodcrest Apartments Adjourn This Notice is being posted on the bulletin board located outside the south entrance of the City Hall building and on the bulletin board of the first floor of City Hall, Odessa, Texas the _______ day of January, 2021 at ________, ___. m. It is also posted on the City of Odessa’s website www.odessa-tx.gov. The said time being more then seventy-two (72) hours prior to the time at which the subject meeting will be convened and called to order. The Work Session meeting is available to all persons regardless of disability. Individuals with disabilities who require assistance should contact the City Secretary’s Office at (432) 335-3276, or 411 West 8th Street, First Floor, Odessa, Texas, during normal business hours at least twenty-four (24) hours in advance of the meeting. Norma Aguilar-Grimaldo, TRMC, CMC City Secretary, TRMC, CMC  ODESSA CITY COUNCIL WORK SESSION AGENDA Meeting Link: https://cityofodessa-ibv.my.webex.com/cityofodessa- ibv.my/j.php?MTID=m89990ddd92d70726b632dadfe3356ad3 Meeting Number: 182 231 6669 Password: Odessa123 (63377212 from phones and video systems) Tuesday, February 2nd, 2021 3:00 p.m. Invocation 1. Discussion regarding Payroll Protection Program with a representative from Frost Bank Cristal Villegas 2. Consider award of contract for 2021 HA5 – High Density Mineral Bond Seal Yervand Hmayakyan 3. Consider economic development agreement between ODC and Odessa College Foundation Wesley Burnett 4. Consider amending the 2020-21 budget by appropriating an additional $102,536.92 for the cost of the Norma Grimaldo General Election and Runoff Elections 5. Consider a resolution of support for an application to the Texas Department of Housing and Community Michael Marrero Affairs for 2021 Competitive 9% Housing Tax Credit for Woodcrest Apartments Ajourn 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`^  ! a#'#$&0 >45; 9_b5]^ c]^ 7d9]0 6ee QD15A:#'(&W;#*f VBY\!O\ VBY\!O\ VO 90214 776762497 62g7c 6 72 ARR$4R$1&;14'A*4.';f Q$&'5@#$A*4.';f ARR$4R$1&;14'H+f 0d4`6hc^h09 i.'(5&$#&%&10&/0#1';D#5;$##;F1%1514'G&1';#'&'2#4@W'@$&5;$.2;.$#A224.';j4OBL L ! EB!B O 8]6]  !)ABi4$*&0k.4;#OR(@<B$E!YARR$4%1':A'(&0#>4'5;$.2;14'>4';$&2;OR(@<J4/l42&;14'G&ROR(@< 540#54.$2#0#;;#$OR(@<  ENGINEERING DIVISION 385 JOB LOCATION 554 338 100TH ST 1822 338 YUKON RD YUKON RD E. LO ANDREWS HWY OP 33 8 W. LOOP 338 JOB LOCATION ND 52ND 52 338 LE N DA LY WEST CO. RD. JBS PARKWAY 42ND 42ND SH 191 DIXIE DAWN TANGLEWOOD MAPLE GOLDER GRANDVIEW KE RM IT UNIVERSITY UNIVERSITY HW MAPLE Y DIXI KW O OD 22ND E OA GRA GOL 0 IH-2 16TH NT 8TH BUS DER  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, APPROVING A CONTRACT WITH ANDALE CONSTRUCTION, INC. AS THE SOLE PROVIDER OF HIGH-DENSITY MINERAL BOND MATERIAL IN THE STATE OF TEXAS IN THE AMOUNT OF $252,641.49; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, the Public Works Street Division is planning to use High-Density Mineral Bond Seal technique for a portion of the preventive maintenance program as a pilot project for the first time; and WHEREAS, this product offers a good service life, it is designed to be applied to low volume streets, and the intent is to use it on many of the streets that have not been seal coated or have not been sealed in several years; and WHEREAS, the purpose of this project is to seal approximately 82,000 square yards (3.68 miles) of residential streets; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the statements of fact in the Preamble are found to be true and correct and are approved as findings. Section 2. That a contract with Andale Construction, Inc. for the purchase and installation of High-Density Mineral Bond material in the amount of $252,641.49 is approved. Section 3. That the City Manager or his designee is authorized to execute any documents necessary to implement this resolution. Section 4. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 9th day of February, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ CB: Resolutions\5r-126 Approving Andale Construction Contract Page 1 of 2  Approved this the 9th of February, A.D., 2021. Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney CB: Resolutions\5r-126 Approving Andale Construction Contract Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 2/9/2021 No Work Session? Item Type Yes Regular Resolution, CAPTION Consider an economic development agreement between the Odessa Development Corporation and Odessa College Foundation, Inc. (Resolution) SUMMARY The Odessa Development Corporation met on January 14, 2021, to review and approve an Economic Development Agreement between the ODC and Odessa College Foundation, Inc. ("OC"). Prior to this, the Compliance Committee thoroughly reviewed Odessa College’s application and gave their approval for it to move on to be voted on by the ODC. Odessa College satisfies the requirements of Chapters 501 and 504 LGC as a “project authorizing the expenditure of economic development sales tax”. Odessa College has established primary job training facilities for use by an institution of higher education. OC proposes to build a new 83,000 square foot Health Sciences Building equipped with state-of-the-art simulation technology. The total capital investment will be $39.7 million. OC will retain 44 jobs and will add 16 more jobs during the term of the agreement. Over the next 5 years this will translate in to approximately $1,086,000 in annual payroll. OC will certify that at least the following number of students will have completed the required courses for each semester: Year 1: Fall 440, Spring 440; Year 2: Fall 440, Spring 440; Year 3: Fall 440, Spring 440; Year 4: Fall 440, Spring 440; Year 5: Fall 440, Spring 440. Based on the student data over the next 5 years, OC qualifies for a total grant of $5,000,000 to be paid out over a 5-year-period if OC maintains compliance with all terms and conditions of the agreement; Comments/Other Departments, Boards, Commissions or Agencies This item will be presented by Wesley Burnett of the Odessa Chamber of Commerce. Supporting Documents 5r-125 Approving ODC - OC Health Sciences Bldg. Grant.pdf, Application for Economic Development Assistance - OC Health Sciences Building.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, APPROVING A TRAINING FACILITIES GRANT BETWEEN THE ODESSA DEVELOPMENT CORPORATION AND THE ODESSA COLLEGE FOUNDATION, INC. FOR A NEW HEALTH SCIENCES BUILDING; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, the Odessa College Foundation, Inc. (“OC”) satisfies the requirements of Chapters 501 and 504 of the Local Government Code as a “project authorizing the expenditure of economic development sales tax”. OC has established primary job training facilities for use by an institution of higher education classified as #611310 of the North American Industry Classification System (NAICS); and WHEREAS, OC proposes to build a new 83,000 square foot Health Sciences Building equipped with state-of-the-art simulation technology. The total capital investment will be $39.7 million; and WHEREAS, OC will retain 44 jobs and will add 16 more jobs during the term of the agreement. Over the next 5 years this will translate in to approximately $1,086,000 in annual payroll; and WHEREAS, OC will certify that at least the following number of students will have completed the required courses for each semester: Year 1: Fall 440, Spring 440; Year 2: Fall 440, Spring 440; Year 3: Fall 440, Spring 440; Year 4: Fall 440, Spring 440; Year 5: Fall 440, Spring 440; and WHEREAS, based on the student data over the next 5 years, OC qualifies for a total grant of $5,000,000 to be paid out over a 5-year-period if OC maintains compliance with all terms and conditions of the agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the statements of fact in the Preamble are found to be true and correct and are approved as findings. Section 2. That a Training Facilities Grant with the Odessa College Foundation, Inc. in the amount of $5,000,000 is approved. Section 3. That the City Manager or his designee is authorized to execute any documents necessary to implement this resolution. Section 4. That this resolution shall be effective at the time of its adoption. CB: Resolutions\5r-125 – Approving ODC - OC Health Sciences Bldg. Grant Page 1 of 2  The foregoing resolution was approved and adopted on the 9th day of February, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 9th of February, A.D., 2021. Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney CB: Resolutions\5r-125 – Approving ODC - OC Health Sciences Bldg. Grant Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 2/9/2021 Norma Grimaldo City Secretary Yes Work Session? Item Type Yes Regular Resolution, CAPTION Consider amending the 2020-2021 budget by appropriating an additional $102,536.92 from the General Fund for the cost of General Election and Runoff Election. (Resolution) SUMMARY The 2020-2021 FY budget appropriated $65,000 for the cost of the General Municipal Election held on November 3, 2020. In November, Council appropriated an additional $25,000 for the cost of the Runoff Election. The Elections' cost exceeded the total budgeted amount of $90,000. The total cost of the two elections was $192,536.92. The cost is part to the rising costs of holding elections. It also included increase in additional early voting days ordered by Governor Abbott, COVID personnel, and COVID kits. The cost exceeded the budgeted amount by $102,536.92. The budget amendment would appropriate $102,536.92 from the General Fund to pay for the elections. FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 General No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $90000.00 $192536.92 $-102536.92 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $102536.92 Transfer Amount: $102536.92 Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 2r-615 Budget Amendment 20-21.pdf, Elections Invoices.pdf, Midland County Election - Invoices.pdf,  Invoice No. 2020-1103 MIDLAND COUNTY ELECTIONS PO Box 3434 MIDLAND, TX 79702 INVOICE Customer Name City of Odessa Date 1/7/2021 Address ngrimaldo@odessa-tx-gov Order No. City Midland State TX ZIP 79701 Rep -- ---- Phone FOB - Qty Description Unit Price TOTAL 1 City of Odessa Part of November 3, 2020 Election $1,762.40 $1 ,762.40 1 10% Administrative Fee $176.24 $176 .24 SubTotal $1 ,938.64 Payment Details Shipping & Handling $0.00 0 Cash Taxes @ Check 0 Credit Card TOTAL ' $1,938.64 Make checks payable to: Midland County IOffice Use Only  NOVEMBER 3, 2020 JOINT GENERAL ELECTION Unit Price Qty. ALL COUNTY I ODESSA # Pets involved per Entity 115 ~5 I 1 Ballots - Optic Scan Layout costs $1,362.76 1 $1,362 .76 $533.25 $11.86 Printing-BBM Printed $0.45 4,132 $1,859.40 $727.65 $16.02 BOD File $671.00 1 $671 .00 $262.80 $5.30 Coding Ballots $129.06 1 $129.06 $50.401 $1 .38 Reprint Coding Ballots $139.60 1 $139.60 $0.00 $0.00 Test Deck (County) $45.00 1 $45.00 $17.55 $0.54 Test Deck 2nd (County) $45.00 1 $45.00 $0.00 $0.00 Ballots - Electronic Programming $4,462.89 1 $4,462.89 $1 ,746.451 $38.55 Audio Files $3,676.65 1 $3,676.65 $1,438.65 $32.07 Ballots - sample $0.10 4513 $451 .30 $176.40 $4.42 Poll Lists/Combination Forms EV $0.18 59137 $10,644.66 $4, 165.20 $92.82 ED $0.18 8879 $1,598.22 $625.50 $13.62 Election Kits - EV $30.00 5 $150.00 $58.50 $1 .80 Election Kits - ED $30.00 21 $630.00 $246.60 $5.28 Elections Kits - BBM $5.00 4372 $21,860.00 $8,554.05 $189.74 Rentals Ballot Bags - for Provisional Voters $1 .00 26 $26.00 $6.50 $6.50 Laptops, printers, DL readers, 16 days@ barcode readers (EV) $10.00/day 7 $1,120.00 $438.30 $9.64 Laptops, printers, DL readers, 1 days@ barcode readers (ED) $10.00/day 70 $70.00 $27.45 $0.46 Scanners -$20.00 per entity EV $20.00 4 $80.00 $20.00 $20.00 Scanners -$20.00 per entity ED $20.00 4 $80.00 $20.00 $20.00 ExpressVotes/DS200/DS450 EV $100.00 57 $5,700.00 $2,230.65 $49.02 ExpressVotes/DS200/DS450 ED . $100.00 231 $23, 100.00 $9,039.15 $200.87 Copier - $20.00 per entitiy $20.00 4 $80.00 $20.00 $20.00 Transportation of voting equipment EV - 4 locations $20.00 4 $80.00 $20.00 $20.00 ED - 20 locations $20.00 21 $420.00 $105.00 $105.00 WORKERS EV- payroll 31 $54,302.40 $21,248.55 $472.74 ED- payroll 173 $18,813.20 $7,361 .55 $163.94 Misc. (TB, CC, EVBB) - payroll 15 $2,226.45 $871 .20 $19.41 Technical Support 1 $5,026.00 $1,966.50 $44.20 Staff Mileage $0.54 435.8 $251 .36 $62.84 $62.84 Staff Overtime $6,043.87 3 $6,043.87 $2,365.201 $52.03 MISCELLANEOUS Postage - BBM $0.56 4372 $2,448.32 $958.05 $21 .26 Postage - Judges $0.47 52 $24.49 $6.12 $6.13 Publication of Notice(s) - Public Test $219.84 1 $219.84 $54.96 $54.96 Publication of Notice(s) - Notice of elec $923.16 1 $923.16 $923.16 TOTALS $168,760.63 $66,348.18 $1,762.40 10% Administrative Fee $176.24 GRAND TOTAL ~§ 8,286.8~ ~!Ui,il!la,Hl ~j .l!aa.R!l :\ELECTIONS\2020 Electlons\1103 General Electlon\COSTS\FINAL COST ALL ENTITIES\Costs -City of Odessa FINAL COST 11 03 2020  NOVEMBER 3, 2020 JOINT GENERAL ELECTION Unit Price Qty. ALL COUNTY MCOLLEGE ODESSA MISD # Pets involved per Entity 115 45 44 1 25 Ballots ·Optic Scan Layout costs $1,362.76 1 $1,362.76 $533.25 $521.40 $11.86 $296.25 Printing-BBM Printed $0.45 4,132 $1 ,859.40 $727.65 $711.48 $16.02 $404.25 BOD File $671.00 1 $671 .00 $262.80 $256.90 $5.30 $146.00 Coding Ballots $129.06 1 $129.06 $50.40 $49.28 $1.38 $28.00 Reprint Coding Ballots $139.60 1 $139.60 $0.00 $0.00 $0.00 $0.00 Test Deck (County) $45.00 1 $45.00 $17.55 $17 .16 $0.54 $9.75 Test Deck 2nd (County) $45.00 1 $45.00 $0.00 $0.00 $0.00 $0.00 Ballots ·Electronic Programming $4,462.89 1 $4,462.89 $1,746.45 $1,707.64 $38.55 $970.25 Audio Files $3,676.65 1 $3,676.65 $1,438.65 $1,406.68 $32.07 $799.25 Ballots • sample $0.10 4513 $451 .30 $176.40 $172.48 $4.42 $98.00 Poll Lists/Combination Forms EV $0.18 59137 $10,644.66 $4, 165.20 $4,072.64 $92.82 $2,314.00 ED $0.18 8879 $1,598.22 $625.50 $611 .60 $13.62 $347.50 Election Kits - EV $30.00 5 $150.00 $58.50 $57.20 $1.80 $32.50 Election Kits - ED $30.00 21 $630.00 $246.60 $241 .12 $5.28 $137.00 Elections Kits - BBM $5.00 4372 $21,860.00 $8,554.05 $8,363.96 $189.74 $4,752.25 Rentals Ballot Bags - for Provisional Voters $1 .00 26 $26.00 $6.50 $6.50 $6.50 $6.50 Laptops, printers, DL readers, 16 days@ barcode readers (EV) $10.00/day 7 $1,120.00 $438.30 $428.56 $9.64 . $243.50 Laptops, printers, DL readers, 1 days@ barcode readers (ED) $10.00/day 70 $70.00 $27.45 $26.84 $0.46 $15.25 Scanners -$20.00 per entity EV $20.00 4 $80.00 $20.00 $20.00 $20.00 $20.00 Scanners -$20.00 per entity ED $20.00 4 $80.00 $20.00 $20.00 $20.00 $20.00 ExpressVotes/DS200/DS450 EV $100.00 57 $5,700.00 $2,230.65 $2,181 .08 $49.02 $1,239.25 ExpressVotes/DS200/DS450 ED . $100.00 231 $23,100.00 $9,039.15 $8,838.28 $200.87 $5,021.70 Copier - $20.00 per entitiy $20.00 4 $80.00 $20.00 $20.00 $20.00 $20.00 Transportation of voting equipment EV - 4 locations $20.00 4 $80.00 $20.00 $20.00 $20.00 $20.00 ED - 20 locations $20.00 21 $420.00 $105.00 $105.00 $105.00 $105.00 WORKERS EV- payroll 31 $54,302.40 $21,248.55 $20,776.36 $472.74 $11 ,804.75 ED- payroll 173 $18,813.20 $7,361.55 $7,197.96 $163.94 $4,089.75 Misc. (TB, CC, EVBB) • payroll 15 $2,226.45 $871 .20 $851 .84 $19.41 $484.00 Technical Support 1 $5,026.00 $1,966.50 $1,922.80 $44.20 $1 ,092.50 Staff Mileage $0.54 435.8 $251.36 $62.84 $62.84 $62.84 $62.84 Staff Overtime $6,043.87 3 $6,043.87 $2,365.20 $2,312.64 $52 .03 $1,314.00 MISCELLANEOUS Postage - BBM $0.56 4372 $2,448.32 $958.05 $936.76 $21.26 $532.25 Postage - Judges $0.47 52 $24.49 $6.12 $6.12 $6.13 $6.12 Publication of Notice(s) - Public Test $219.84 1 $219.84 $54.96 $54.96 $54.96 $54.96 Publication of Notice(s) - Notice of elec $923.16 1 $923 .16 $923.16 $168,760.63 $66,348.18 $63,978.08 $1,762.40 $36,487.37 TOTALS ~6,397.81 lli§..?.4 ~3,648 . 74 10% Administrative Fee i66,~!Ja.1 a iZO,~Z5,6~ i1.~;Ja.§~ UQ,j~~.1j GRAND TOTAL ilza.z!la.a' \ELECTIONS\2020 Electlons\1103 General Electlon\COSTS\Costs - TOTAL FINAL COST 11 03 2020  Invoice No. 2020-1215 MIDLAND COUNTY ELECTIONS 2110 NORTH A #103 MIDLAND, TX 79705-7608 (432) 688-4890 fax (432) 688-4912 INVOICE !!!!!!!! Customer Name City of Odessa -CORRECTED 1/14/2020 Date 1/11/2020 Address Order No. City Rep Phone ngrimaldo@odessa-tx.gov FOB Qty Description Unit Price TOTAL 1 cost of December 15, 2020 Runoff-CITY -part $4, 190.49 $4, 190.49 1 10% Administrative Fee $2,009.71 $2 ,009.71 $419.05 SubTotal $6,200.20 Payment Details Shipping & Handling $0.00 0 Cash Taxes @ Check - to Midland County 0 Credit Card TOTAL $6,200.20 Make checks payable to: Midland County !Office Use Only  DECEMBER 15, 2020 JOINT RUNOFF ELECTION - - Unit Price Qty. ALL ODESSA MISD # Pets involved per Entity 15 1 14 Ballots - Optic Scan Layout costs $414.84 1 $414.84 $27.66 $387.24 Printing-BBM Printed $0.10 1,013 $1,114.30 $74.52 $1 ,039.78 BOD File $464.00 1 $464.00 $30.98 $433.02 Coding Ballots $22.30 1 $22.30 $1.44 $20.86 Test Deck 1 Ballots - Electronic Programming $1 ,974.32 1 $1 ,974.32 $131 .64 $1,842.68 Audio Files $1,161 .72 1 $1 ,161 .72 $1 ,084.30 $77.42 Ballots - sample $0.10 75 $7.50 $3.75 $3.75 Poll Lists/Combination Forms EV $0.18 435 $78.30 $5.22 $73.08 ED $0.18 464 $83.52 $5.54 $77.98 Election Kits - EV $30.00 1 $30.00 $15.00 $15.00 Election Kits - ED $30.00 4 $120.00 $30.00 $90.00 Elections Kits - BBM $5.00 1013 $5,065.00 $337.62 $4,727.38 Rentals Ballot Bags - for Provisional Voters $1 .00 4 $4.00 $1 .00 $3.00 Laptops, printers, DL readers, 9 days@ barcode readers (EV) $10.00/day 4 $90.00 $45.00 $45.00 Laptops, printers, DL readers, 1 days@ barcode readers (ED) $10.00/day 4 $40.00 $10.00 $30.00 Scanners -$20.00 per entity EV $20.00 1 $20.00 $10.00 $10.00 Scanners -$20.00 per entity ED $20.00 4 $80.00 $5.38 $74.62 ExpressVotes/DS200/DS450 EV $100.00 9 $900.00 $60.00 $840.00 ExpressVotes/DS200/DS450 ED . $100.00 30 $3,000.00 $200.00 $2,800.00 Copier - $20.00 per entitiy $20.00 2 $40.00 $20.00 $20.00 Transportation of voting equipment EV - 1 locations $20.00 1 $20.00 $10.00 $10.00 ED 4 locations $20.00 4 $80.00 $40.00 $40.00 WORKERS EV- payroll $5,489.43 8 $5,489.43 $1,172.28 $4,317.15 ED - payroll $2,523.24 17 $2,523.24 $644.78 $1,878.46 Misc. (TB, CC , EVBB) - payroll $208.19 10 $2,523.00 $13.87 $194.32 Technical Support $0.00 0 $0.00 $0.00 $0.00 Staff Mileage $0.58 69 $39.78 $37.10 $2 .68 Staff Overtime $432.33 3 $432.33 $28.85 $403.48 MISCELLANEOUS Postage - BBM $0.56 1013 $567.28 $37.80 $529.48 Postage - Judges $0.47 10 $4 .70 $0.36 $4.34 Publ ication of Notice(s) - Public Test $2 12.79 1 $212.79 $106.40 $106.40 Publication of Notice(s) - Notice of elec $0.00 $0 .00 $0.00 $0.00 TOTALS $26,602 .35 $4,190.49 $20,097.12 10% Administrative Fee ~419 . 05 ~2,009.71 GRAND TOTAL i2§,716.~Z U,§g~ , 5~ i~~.10§,§3 S:\ELECTIONS\2020 Elections\1215 MISD RUNOFF\COST\Costs - All Entitles 12 15 2020 JOINT RU NOFF  INVOICE FOR GEN ERAL AND CITY OF ODESSA (MAYOR, COUNCIL MEMBER AT LARGE, COU NCIL MEMBER DISTRICT 1 COUNCIL MEMBER DISTRICT 2) NOVEMBER 3, 2020 ITEM DESCRIPTION COST COUNTY CITY 1 EARLY VOTING PERSONNEL $60,510.00 $30,255.00 $30,255.00 2 EARLY VOTING SITE COST N/A N/A N/A 3 EARLY VOTING EQUIPMENT - (5 Sites) ESLATES- 57 / JBC'S 8 TOTAL 65 X $225 .00 = $14,625.00 $7,312.50 $7,312.50 4 ELECTION DAY EQUIPMENT (25 VOTE CENTERS) - ESLATES - 196 / JCB'S 30 TOTAL 226 X $225 .00= $50,850.00 $25,425.00 $25,425.00 5 PROGRAMMING $613.45 $306.73 $306.72 6 ELECTION DAY JUDGES AND CLERKS $22,475.93 $11,237.97 $11,237.96 7 CENTRAL COUNTING (ELECTIO N NIGHT) $1,972.00 $986.00 $986.00 8 BALLOT BOARD $2,121.00 $1,060.50 $1,060.50 9 TABULATION STAFF (ELECTION NIGHT) $1,008.95 $504.47 $504.48 10 TROUBLE SHOOTERS (ELECTIO N DAY) $1,316.54 $658.27 $658.27 11 IT TECH SUPPORT (ELECTION NIGHT) $86.08 $43.04 $43 .04 12 DEPARTMENT ELECTIONS OFFICE STAFF $6,870.78 COMP . TIME $6,870.78 MISC. EXPENSES 13 POSTAGE (FOR EARLY VOTING CLERKS (33) /ELECTION DAY JUDGES' & CLERKS' 177) = 210 X .45 $94.50 $47.25 $47.25 14 POSTAGE MAIL BALLOTS MAILED - (COUNTY, CITY, DIST. 1 & 2) 3,225 X $1.40 = $4,515.00 $2,257.50 $2,257.50 15 ELECTION DAY KITS - 25 VOTE CENTERS X $45 .00 EACH $1,125.00 $562. 50 $562.50 16 EARLY VOTING KITS - 5 SITES X $45 .00 EACH $225 .00 $112.50 $112.50 17 COVI D KI TS EARLY VOTING (5 SITES)$ 300.00 EACH $1,500. 00 $750.00 $750.00 18 COVID KITS ELECTI ON DAY (25 VOTE CENTERS)$ 300.00 EACH $7,500. 00 $3,750.00 $3,750.00 19 BALLOT PAPER- LEGAL SIZE (FOR MAIL BALLOTS) 1,247.50 $623.75 $623.75 20 MAIL BALLOT PACKETS INCLUDE : (GR EEN, WHITE & YELLOW ENVELOPES & 2 AVERY LABELS) 3,225 MAIL BALLOTS X $ 1.65 $5,321.25 $2,660.63 $2,660.62 21 SECURITY ELECTI ON NIGHT $162 .36 $81.18 $81.18  INVOICE FOR GENERAL AND CITY OF ODESSA (MAYOR, COUNCIL MEMBER AT LARGE, COUNCIL MEMBER DISTRICT 1 COUNCIL MEMBER DISTRICT 2) NOVEMBER 3, 2020 MISC. EXPENSES 22 PROVISIONALS ENVELOPES { 226 ENVELOPES)@ .50 EACH $113.00 $56.50 $56.50 23 PAPER FOR SAMPLE BALLOTS YELLOW COLOR PAPER (4 REAMS@ $9.03) $36.12 $18.06 $18 .06 24 SEALS FOR VOTING EQUIPMENT {FOR ESLATES & JBC'S FOR EARLY VOTING AND ELECTION DAY) $128.18 $64.09 $64.09 25 I VOTED STICKERS {EARLY VOTING & ELECTION DAY) $441.63 $220.82 $220.81 26 MIFl'S AIR CARDS {EARLY VOTING 5 SITES@ $37.99) $189.95 $94.97 $94.98 27 MIFl'S AIR CARDS {ELECTION DAY 25 VOTE CENTERS @ $37 .99) $949.75 $474.88 $474.87 28 BATTERY PACKS {VOTING MACHINES) & THERMAL PAPER ROLLS $2,584.59 $1,292.29 $1,292.30 29 BROTHER LABELS FOR EARLY VOTING & ELECTION DAY $1,107.00 $553.50 $553.50 30 OKI PRINTER CARTRIDGE {BALLOT NOW) $376.00 $188 .00 $188.00 31 HAMMERS $264.82 $132.41 $132.41 OTHER VEN DORS INVOICES 32 TRUCK RENTAL FOR DEPLOYMENT OF EQUIPEMENT & DISESEL RENTAL$ 1,687.15 /Diesel$ 135.96 $1,823.11 $911.55 $911.56 33 NOTICE FOR PUBLIC TEST $574.00 $424.88 $149.12 34 LEGAL NOTICE $2,357.30 $1,178 .65 $1,178.65 TOTAL $195,085.79 $94,245.39 $100,840.40 10% ADMINISTRATIVE FEE $19,508.58 $9,754.29 $9,754.29 TOTAL DUE $214,594.37 $103,999.68 $110,594.69  INVOICE FOR THE CITY OF ODESSA RUNOFF ELECTION {MAYOR, COUNCIL MEMBER AT LARGE AND COUNCIL MEMBER DISTRICT 1 DECEMBER 15, 2020 ITEM DESCRIPTION CITY 1 EARLY VOTING PERSONNEL $30,406.46 2 EARLY VOTING SITE COST N/A 3 EARLY VOTING EQUIPMENT - (4 Sites} ESLATES- 36 / JBC'S - 5 =TOTAL 41 X $225.00 $9,225 .00 4 ELECTION DAY EQUIPMENT (3 VOTE CENTERS} - ESLATES - 24 / JCB'S 3 =TOTAL 27 X $225.00 $6,075.00 5 PROGRAMMING N/A 6 ELECTION DAY JUDGES AND CLERKS $2,637.76 7 CENTRAL COUNTING (ELECTION NIGHT) $655.37 8 BALLOT BOARD $462.00 9 TABULATION STAFF (ELECTION NIGHT) $901.39 10 TROUBLE SHOOTERS (ELECTION DAY) N/A 11 IT TECH SUPPORT (ELECTION NIGHT) N/A 12 DEPARTMENT ELECTIONS OFFICE STAFF $3,216 .23 ~:~~,· :=.••. :.·· :;~ MISC. EXPENSES ::r;~~t~~~B~: .Cj~~;]~tw;; -. J~ •. ~<} ··;· .. 13 POSTAGE (FOR EARLY VOTING CLERKS & COVID (23} /ELECTION DAY JUDGES' & CLERKS' & COVID (15} = X .45 $17 .10 14 POSTAGE MAIL BALLOTS MAILED - (CITY, COUNCIL MEMBER@ LARGE AND DIST. 1} 2,241 X $1.40 = $3, 137.40 15 ELECTION DAY KITS - 3 VOTE CENTERS X $45.00 EACH $135 .00 16 EARLY VOTING KITS - 4 SITES X $45 .00 EACH $180.00 17 COVID KITS EARLY VOTING (4 SITES}$ 300.00 EACH $1,200.00 18 COVID KITS ELECTION DAY (3 VOTE CENTERS)$ 300.00 EACH $900.00 19 BALLOT PAPER- REGULAR SIZE (FOR MAIL BALLOTS} N/A 20 MAIL BALLOT PACKETS INCLUDE: (GREEN, WHITE & YELLOW ENVELOPES & 2 AVERY LABELS) MAIL BALLOTS 2,241X$1.65 $3,697.65 21 SECURITY ELECTION NIGHT N/A  INVOICE FOR THE CITY OF ODESSA RUNOFF ELECTION (MAYOR, COUNCIL MEMBER AT LARGE AND COUNCIL MEMBER D1~ 1n1\...1 .1. DECEMBER 15, 2020 MISC. EXPENSES 22 PROVISIONALS ENVELOPES (ENVELOPES) 12 X .SO EACH $6.00 23 PAPER FOR SAMPLE BALLOTS YELLOW COLOR PAPER (1 REAMS@ $9.03) $9.03 24 SEALS FOR VOTING EQUIPMENT (FOR ESLATES & JBC'S FOR EARLY VOTING AND ELECTION DAY) $59.04 25 I VOTED STICKERS (EARLY VOTING & ELECTION DAY) N/A 26 MIFl 'S AIR CARDS (EARLY VOTING 4 SITES@ $37 .99) $151 .96 27 MIFl'S AIR CARDS (ELECTION DAY 3 VOTE CENTERS @ $37.99) $113.97 28 BATTERY PACKS (VOTING MACHINES) & THERMAL PAPER ROLLS N/A 29 BROTHER LABELS FOR EARLY VOTING & ELECTION DAY N/A 30 OKI PRINTER CARTRIDGE (BALLOT NOW) N/A 31 HAMMERS N/A OTHER VENDORS INVOICES 32 TRUCK RENTAL FOR DEPLOYMENT OF EQUIPEMENT & DISESEL RENTAL$ 334.43 /Diesel$ 74.61 $409 .04 33 NOTICE FOR PUBLIC TEST $275 .00 34 LEGAL NOTICE N/A TOTAL $63,870.40 10% ADMINISTRATIVE FEE $6,387.04 TOTAL DUE $70,257.44  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, AUTHORIZING THE AMENDMENT TO THE BUDGET FOR THE 2020- 2021 FISCAL YEAR TO APPROPRIATE ADDITIONAL FUNDS IN THE AMOUNT OF $102,536.92; AUTHORIZING THE TRANSFER OF $102,536.92 FROM THE GENERAL FUND TO THE ELECTIONS ACCOUNT FUND FOR THE COST OF THE GENERAL ELECTION AND THE RUNOFF ELECTION HELD; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, the 2020-2021 FY budget appropriated $65,000.00 (Sixty-Five Thousand Dollars and 00/100) for the cost of the General Municipal Election held on November 03, 2020; and WHEREAS, Council appropriated $25,00.00 (Twenty-Five Thousand Dollars and 00/100) on November 17, 2020 for the Runoff Election held on December 15, 2020; and WHEREAS, the elections exceeded the original budgeted amount due to the cost of the elections; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the budget for fiscal year 2020-2021 is authorized to be amended to appropriate additional funds in the amount of $102,536.92 from the General Fund. Section 2. That the transfer of $102,536.92 is authorized from the General Fund to the Election Account Fund to pay for the elections cost. Section 3. That the City Manager is authorized to execute any documents necessary to implement this resolution. Section 4. That this resolution shall be effective at the time of its adoption. SD:RES\2r-615 Budget Amendment 20-21\01-26-21 Page 1 of 2 The foregoing resolution was approved and adopted on the 9th day of February, A.D., 2021, by the following vote: Mark Matta Steve Thompson Detra White Tom Sprawls Mari Willis Denise Swanner Javier Joven Approved the 9th day of February, A.D., 2021. _____________________________ Javier Joven, Mayor ATTEST: ________________________________ Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: _____________________________ Natasha L. Brooks, City Attorney SD:RES\2r-615 Budget Amendment 20-21\01-26-21 Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 2/9/2021 Michael Marrero City Manager's Office No Work Session? Item Type Yes Regular Resolution, CAPTION Consider a resolution of support for an application to the Texas Department of Housing and Community Affairs for 2021 Competitive 9% Housing Tax Credits for the Woodcrest Apartments. SUMMARY Support of this resolution will assist RISE Residential Construction L.P., in applying for tax credits for the redevelopment of the Woodcrest Apartments which is an affordable rental housing complex located at 2550 W. 8th Street. RISE Residential Construction L.P plans to demolish and rebuild the existing apartments which are over 40 years old. The redevelopment of this property will extend and preserve the rental subsidy from HUD and gives the neighborhood and residents a new attractive modern housing development. The residents are protected by the Federal Relocation Act and State regulations which prohibits permanent displacement of residents. Current residents will be moved to other apartments during construction at the contractor’s expense and existing HUD Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, APPROVING SUPPORT FOR AN APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR 2021 COMPETITIVE 9% HOUSING TAX CREDITS FOR THE WOODCREST APARTMENTS; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE WHEREAS, the existing Woodcrest Apartments which are an affordable rental housing complex located at 2550 W. 8th Street. are over 40 years old; and WHEREAS, this resolution will assist RISE Residential Construction L.P., in applying for tax credits for the redevelopment of the existing Woodcrest Apartments; and WHEREAS, the redevelopment of this property will extend and preserve the rental subsidy from HUD and gives the neighborhood and residents a new attractive modern housing development; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the statements of fact in the Preamble are found to be true and correct and are approved as findings. Section 2. That the City Council of the City of Odessa, Texas hereby supports an application by RISE Residential Construction L.P. to the Texas Department of Housing and Community Affairs for 2021 Competitive 9% Housing Tax Credits for the Woodcrest Apartments. Section 3. That the City Manager or his designee is authorized to execute any documents necessary to implement this resolution. Section 4. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 9th day of February, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ CB: Resolutions\5r-127 Support for Application to TDHC Page 1 of 2  Approved this the 9th of February, A.D., 2021. Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney CB: Resolutions\5r-127 Support for Application to TDHC Page 2 of 2