City Council

PUBLIC NOTICE The public can participate in the meeting by joining through www.webex.com https://cityofodessapqj.my.webex.com/cityofodessapqj.my/j.php?MTID=m45b1c183a6dc2c7290ca 489f59d8cdfb Meeting number (access code): 182 793 0736 Meeting password: council123 (26862451 from phones and video systems) or by toll free phone number: 1-408-418-9388 Members of the public who wish to submit their written comments on an agenda item must submit their comments on-line at www.odessa-tx.gov or email at comments@odessa-tx.gov. If you wish to speak contact 432.335-3276. In accordance with the Open Meetings Act, Chapter 551 of the Government Code of Texas, notice is hereby given to all interested persons that the City Council of the City of Odessa will meet on Tuesday, March 9, 2021 at 6:00 p.m. through Webex for the following purposes: See attached agenda This Notice is being posted on the south door of City Hall and on the bulletin board of the first floor of City Hall, Odessa, Texas, this the ______ day of March 2021 at __________ ___.m., said time being more than seventy-two hours prior to the time at which the subject meeting will be convened and called to order. The public notice is also posted on the City of Odessa’s website www.odessa-tx.gov City Council Meetings are available to all persons regardless of disability. Individuals with disabilities who require special assistance should contact the City Secretary's Office at 432/335-3276, or 411 West 8th Street, First Floor, Odessa, Texas, during normal business hours at least twenty-four hours (24) in advance of the meeting. Norma Aguilar-Grimaldo, TRMC, CMC City Secretary  CITY COUNCIL Javier Joven Mark Matta, District 1 Mayor Steven Thompson, District 2 Detra White, District 3 Tom Sprawls, District 4 Michael Marrero Mari Willis, District 5 City Manager Denise Swanner, At-Large City Council Meeting Agenda March 9, 2021 6:00 p.m. I. INVOCATION Pastor Ernest Florez Casa de mi Padre Odessa II. PLEDGE AND TEXAS PLEDGE Council Member White Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. III. PROCLAMATIONS, AWARDS AND PRESENTATIONS. Mayor Joven Any member of the public may address the City Council regarding any of its agenda items before or during the consideration of the item. IV. CONSENT AGENDA These items are considered to be routine or have been previously discussed, and can be approved in one motion, unless a Council Member asks for separate consideration of an item. A. Consider approval of City Council minutes, February 23, 2021. Norma A. Grimaldo B. Consider approval of City Council Work Session minutes, Norma A. Grimaldo March 2, 2021. C. Consider rejecting bids for the replacement of security lights at Steve Patton Sherwood Aquatic Center. D. Consider contract extension with Barron Service Parts Co. for on- Phillip Urrutia site fleet parts management & supply. E. Consider contract extension for tire replacement and repair. Phillip Urrutia V. OTHER COUNCIL ACTION RESOLUTION 1. Consider an economic development agreement between the Wesley Burnett Odessa Development Corporation and the Ellen Noel Art Museum of the Permian Basin.  Council Agenda March 9, 2021 Page 2 2. Request City Council to establish a public hearing date to consider Thomas Kerr the land use assumptions and impact fee capital improvements plan for the designated Roadway, Water and Wastewater service areas as required by Chapter 395.042 of the Local Government Code. 3. Consider rescinding the Mayoral Declaration of Continued Council Response to the Covid-19 Disaster and Mayoral Declaration Regarding Face Coverings, declared on November 25, 2020. MISCELLANEOUS 4. To consider, discuss and take any necessary action regarding any Mayor Joven and all issues related to COVID-19. 5. Appointment of Boards. Council BOARD NAME APPOINTED APPOINTED BY EXPIRATION DATE 5a. Animal Shelter Advisory Committee Connie Coots 3-14 Council 03-31-2021 Joyce Trower 3-14 Council 03-31-2021 Vacant (Welfare Org. Rep.) Council 03-31-2021 5b. Building Board of Appeals David McGuire (Builder of Bldg. Const.) 8-10 & 1-20 Council 11-30-2020 Mike Stahl (Plumber) 10-09 & 1-20 Council 11-30-2020 Edwin Carl Meroney (Mechanical Contr) 2-18 & 1-20 Council 11-30-2020 Jerry Morales alt. 10-09 & 1-20 Council 11-30-2020 5c. Citizens Golf Advisory Committee Elva Graham 7-18 & 2-19 District 2 11-30-2020 5d. Odessa Development Corporation Vacant At-Large 12-31-2022 Vacant Mayor 12-31-2022 5d. Historic Preservation Commission* Norlene McBride 6-14 & 12-19 Council 04-30-2020 J. Tillapaugh (Historian) 5-96 & 12-19 Council 04-30-2020 Grace King (Landmark owner) 5-96 & 12-19 Council 04-30-2020 *Membership requirements 5e. Midland Odessa Urban Transit District* Thomas Blackstone 6-04 & 2-19 Council 02-01-2020 Brady Ross 5-20 Council 02-01-2021 *Membership qualifications 5f. Odessa Housing Finance Corporation Cruz Castillo 8-13 Council 08-28-202 5g. Tax Incentive Committee Kevin Demel (Local Business Rep.) 5-01 & 1-20 Council 3-31-2021  Council Agenda March 9, 2021 Page 3 BOARD NAME APPOINTED APPOINTED BY EXPIRATION DATE 5h. Zoning Board of Adjustment Vacant – Alternate Council 11-30-2021 Vacant – Alternate Council 11-30-2020 6. Citizen comments on non-agenda items. 7. Recess for Executive Session: Council As authorized by the Texas Government Code, Section 551.071 (Consultation with Attorney), the City Council may adjourn into executive session to consider pending or contemplated litigation. Reconvene in open session for possible action. 8. Adjourn. COURTESY RULES Thank you for your presence. The City Council appreciates your interest in Odessa City Government. PLEASE SILENCE OR TURN OFF ALL MOBILE DEVICES. If you wish to address the Council, obtain a speaker card just inside the Council Chambers, complete the information requested on the card, and deliver to the City Secretary before the meeting or as soon as you can. Speakers will be heard as the individual item(s) in which they have registered an interest come before the Council. Your remarks will be limited in duration depending on the number of people wanting to speak on a particular item. PLEASE GIVE YOUR NAME AND ADDRESS FOR THE RECORD. Delay or interruption of the proceedings will not be tolerated. ASSISTANCE Please call (432) 335-3276 if you need assistance with interpretation or translation for this meeting. Si usted necesita ayuda con la interpretación o traducción de cualquier material en este sitio o en una reunión pública de la Ciudad de Odessa por favor llame al (432) 335-3276. AMERICANS WITH DISABILITIES ACT NOTICE The City of Odessa wants to ensure that City Council Meetings are accessible to persons with disabilities. If any individual needs special assistance or accommodations in order to attend a City Council meeting, please contact the City Secretary’s Office at (432) 335-3276, in advance so accommodations can be made. March 5th, 2021 To The Honorable Mayor and City Council: I would like to note the following items as the more significant, which Council will consider at its upcoming meeting on Tuesday, March 9th, 2021. V. OTHER COUNCIL ACTION 1. Council will consider an economic development agreement between ODC and the Ellen Noel Art Museum. This agreement would include building renovations as well as an expansion to current facilities. Ellen Noel Art Museum will retain 8 jobs and will add an additional 10 during the term of the agreement. ODC and the Compliance Committee have both reviewed and approved and based on the Museum’s qualifications are recommending a total grant of $600,000 to be paid over the course of the five-year agreement based on compliance of the terms and conditions. 2. This item is to set the public hearing date to consider the Land Use Assumptions and Impact Fee Capital Improvements Plan as required by Chapter 395.042 of the Local Government Code. 3. Council will consider canceling the Mayoral Declaration of Continued Response to COVID 19 as well as the Declaration regarding face coverings which both began on November 25, 2020. Sincerely, Michael Marrero City Manager  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Norma Grimaldo City Secretary No Work Session? Contacted Legal? Item Type No No Regular CAPTION Proclamations, Presentations and Awards. SUMMARY Proclamations, Presentations and Awards. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Norma Grimaldo City Secretary No Work Session? Contacted Legal? Item Type No No Consent CAPTION Consider approval of City Council minutes. SUMMARY City Council minutes February 23, 2021. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 2-23-21.pdf,  CITY COUNCIL MINUTES CITY OF ODESSA, TEXAS February 23, 2021 On February 23, 2021, a regular meeting of the Odessa City Council was held at 6:00 p.m. in Odessa, Texas. Due to the COVID-19, the meeting was teleconferenced, as allowed by Governor Abbott’s executive order. The City Council was present through teleconference. City Council present: Mayor Javier Joven; Council members: Mark Matta, District One; Steven Thompson, District Two; Detra White, District Three; Tom Sprawls, District Four; Mari Willis, District Five; and Denise Swanner, At-Large. Others present: Michael Marrero, City Manager; Norma Aguilar-Grimaldo, City Secretary; Natasha Brooks, City Attorney; Phillip Urrutia, Assistant City Manager; Cindy Muncy, Assistant City Manager; and other members of City staff. A quorum being present, Mayor Joven called the meeting to order and the following proceedings were held: The invocation was given by Council member Thompson and followed by the Pledge of Allegiance and Texas flags. Mayor Joven presented a plaque to Carol Gregg, retired Municipal Court Judge. He expressed appreciation for 13 years of service that was provided to the City and the citizens of the community. CONSENT AGENDA ITEMS A. City Council minutes, February 9, 2021; B. City Council work session minutes, February 16, 2021; C. Permission for Odessa Fire Rescue to apply for the 2020 Assistance to Firefighters Grant; D. Contract extension to Polydyne, Inc. to purchase polymer for a maximum of $50,000; E. Purchase and implement Tyler Executive Time and Attendance Software for $163,020; F. Contract extension to Southern Tire Mart for tire replacement and repair for not to exceed $700,000. Motion was made by Council member Sprawls and seconded by Council member Thompson to remove Item F. from the consent agenda. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None Motion was made by Council member Sprawls and seconded by Council member Matta to approve the consent agenda items A – E. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None Council Minutes February 23, 2021 Page 2 Tabled - Contract extension to Southern Tire Mart for tire replacement and repair. Mr. Urrutia stated that the original bid was from December 2017 to handle the fleet needs. The contract extension was for one year renewal for a total cost of $700,000. The labor and management fee was $300,000 annually. The other cost was for the repair, retread, and purchase of the tires. Council member Sprawls had requested a breakdown of the detailed cost. Mr. Urrutia stated that in 2019 over $325,000 was spent on tires. The cost for 2020 was $661,000 with added services. The added services included on site personnel at Solid Waste. City staff received invoices for every repair and logged the cost per vehicle to account for all costs. Council member Sprawls requested for more detailed information. Mr. Urrutia stated that the tires were dependable and reliable tires and was comparable to other tires. He would provide information on the amount of tire replacements. The firm was accredited through the State and meet safety standards. There was a 10% cost portion on the management fee for invoicing and overhead. The contract provided expedited services with the onsite staff. Mayor Joven requested information to include the nonproduction time for a true assessment. The contract would be retroactive to February 1, 2021. Motion was made by Council member Sprawls and seconded by Council member Thompson to table the item until a detailed cost report was provided. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, Sprawls, Willis, and Swanner Nay: White OTHER COUNCIL ACTION RESOLUTION Resolution No. 2021R-13 – Accept a donation from the Chuck Wagon Community Fund Inc. to the Odessa Police Department and appropriating the funds from said donation for $52,000. Mike Gerke, Police Chief, stated that the donation was $52,000 from the Chuck Wagon. The funds were raised from the Back the Blue event. The funds would be used for a virtual trainer. Motion was made by Council member White and seconded by Council member Swanner to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None Resolution No. 2021R-14 – Apply and accept funds for the Odessa Police Department from the 2021 HIDTA Grant. Chief Gerke stated that this would allow to apply and accept a HIDTA grant of $29,300. The funds would be used to pay overtime to continue the fight of narcotics. There was no cash match. Motion was made by Council member Matta and seconded by Council member Swanner to approve the resolution. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None OTHER Council Minutes February 23, 2021 Page 3 Purchase three Ford F550 Chassis Braun ambulances from Siddons Martin Emergency Group. Rodd Huber, Assistant Fire Chief, stated that there would be two replacements of ambulances and one new ambulance. The ambulances were the hardest working vehicle as it covers all of Ector County. The cost was $1,030,308. Council member Sprawls asked if the vehicles had hour meters to show its performance. Chief Huber did not have that information. He reported that there were four ambulances out of service. Upon the recommendation of Fire Rescue and Equipment Services, the ambulances were changed from Freightliner to Ford F550. The parts were less expensive and there was a faster turnaround from the shop. Motion was made by Council member Thompson and seconded by Council member White to approve the purchase as recommended. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None Tabled - Contract extension with Barron Service Parts Co. for on-site fleet parts management and supply. Mr. Urrutia reported that since 2012 the Napa store operation has been in place at the City shop. There were three Napa employees which was a cost savings to the City. The contract was not to exceed $300,000 for the management fee. The total contract was $1.8 million. The contract was for three years expiring in February 2024. A catalog established the pricing with various discounts and a 10% mark up. The price was below the store’s pricing. Council member Sprawls stated it was a good process but requested more detailed information. Mr. Urrutia stated that the onsite counter included parts delivery. Council member Matta asked if the three employees could be minimized. Mr. Urrutia stated that the personnel was reviewed and there were different skill sets and three was the least amount to operate efficiently. He explained how the inventory was managed. Council member Thompson stated this approach was a good way and the fixed cost was known. Mr. Urrutia reported that other cities used this approach. Motion was made by Council member Sprawls Willis and seconded by Council member Matta to table this item until more detailed information was provided. Mayor Joven requested a report on measuring the work loss. The motion was approved by the following vote: Aye: Joven, Matta, Sprawls, and Swanner Nay: Thompson, White, and Willis Discuss and consider expanding the Odessa Development Corporation (ODC) board members from five members to seven members. Council member Sprawls presented expanding the ODC board over a year ago to the last Council. Prior to the 2018 election, each Council member had a representative on the ODC board. There was no reason not to have each Council member have a representative. Mayor Joven explained that the premise of the ODC reflected the voting council members and provided accountability. Most boards reflected the Council. He reported that the Council took action to expand the board from five to seven members but was later told that it was not allowed to expand. Council member Matta stated that the January 8, 2020 reflected that the board was expanded. Ms. Brooks stated that at that time, Council was directed that the board could not expand which was incorrect. The current ODC bylaws reflect that each council member appointed a representative. Ms. Brooks stated that the Council was incorrectly informed. Council member Thompson stated that with more people on the board it was harder to gather a quorum. He stated that Mayor serving as ex-officio was adequate. The five member ODC Council Minutes February 23, 2021 Page 4 board was a good decision-making board with good working relationships. Council member Willis was not opposed to adding two members but to be cautious to follow the guidelines, follow through with the projects, and be mindful that all boards were not equal. Mayor Joven supported that the ODC board mirror the City Council. The recommendation to appoint the Compliance Committee members to the ODD board did not adhere to the elected officials. The ODC board appointed the Compliance Committee members. There needed to be accountability and representation that reflected the Council. Council member Willis stated that there were different skills, knowledge needed to make the board diverse. Council member Thompson supported that the new ODC members be on Compliance Committee and moved into the ODC board. Mayor Joven disagreed as it took away the appointment from the Council. He stated that the ODC members serve at the pleasure of the City Council and the accountability sits with the Council. The Council recognized that the appointees must have a skill set to serve on the ODC board. Council member White endorsed the ODC board as it had great members serving. Mayor Joven stated that there were no issues or concerns with the ODC board as it was procedural. Council member Matta stated that ODC does a great job and applauded its efforts. Tim Edgmon, ODC President, stated that ODC members that served on Compliance Committee provided a smooth transition with a lesser learning curve. Melanie Hollmann, ODC board member, stated that the board majority served on the Compliance Committee. As former Compliance Committee members, the process was understood, and it worked well. Gene Collins, ODC board member, encouraged that the new board members attend the TML training and workshops on economic development with the ever changes in the statutes. Motion was made by Council member Matta and seconded by Council member Sprawls to expand the ODC board from five members to seven members. The board would be reflective of the City Council by having ODC members represented by the Mayor and each Council member. The motion was approved by the following vote: Aye: Joven, Matta, Sprawls, Willis, and Swanner Nay: Thompson and White MISCELLANEOUS To consider, discuss and take any necessary action regarding any and all issues related to COVID-19. Chief Huber reported that the vaccinations would be given Wednesday, Thursday, and Sunday or until they run out. The booster would be provided at Ratliff Stadium with the City assisting the first week of March. Over 15,700 people have been vaccinated. He reported that the COVID testing by the State would be extended though March and possibly April. The Floyd Gwin site has been very successful. Council member Willis thanked the City staff for stepping up and providing professional service. Appointment of Boards. Discussion was held on the Council appointment of boards. Mrs. Grimaldo will resend the citizens’ applications from the boards that the terms expired. The Council will consider at the next meeting. Motion was made by Council member Thompson and seconded by Council member Matta to appoint the following: Paul Weaver reappointed to Board of Survey; Lonnie Lawrence reappointed to Downtown Odessa; Kris Crow appointed to the Odessa Development Corporation; Council Minutes February 23, 2021 Page 5 Melanie Hollmann reappointed to the Odessa Development Corporation; Blas Campos Jr. reappointed to the Parks and Recreation Advisory Board; Casey Hallmark reappointed to the Parks and Recreation Advisory Board; Gary Sims reappointed to the Planning and Zoning Commission; Mark Matta appointed to the Tax Incentive Committee; Craig Stoker reappointed to the Tax Increment Reinvestment Zone; Rodney Hurt reappointed to the Traffic Advisory Committee; Brooke Harper reappointed to the Zoning Board of Adjustment; and Anthony Rios reappointed to the Zoning Board of Adjustment. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None Discuss and consider establishing board and committee duties for the Mayor and Council members. Discussion was held on Council members serving on the boards and committees. Motion was made by Council member Matta and seconded by Council member Willis to appoint the following: Mayor Joven Council of Governments Odessa Partnership MOTRAN – ex officio Mark Matta Tax Incentive Committee MOTRAN Downtown Odessa Steven Thompson Water/Wastewater Committee Odessa Partnership Detra White Animal Shelter Advisory Committee Keep Odessa Beautiful Intergovernmental Project Committee Risk Management Committee Tom Sprawls Animal Shelter Advisory Committee Midland Odessa Urban Transit District (EZ Rider) Permian Basin Metropolitan Planning Organization MPO MOTRAN Odessa Housing Finance Corporation Mari Willis Midland Odessa Urban Transit District (EZ Rider) Odessa Arts Mayors Drug and Crime Commission Compliance Committee – ex officio Council Minutes February 23, 2021 Page 6 Denise Swanner Firemen’s Pension Board Downtown Odessa Permian Basin Regional Planning Commission The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None Citizen’s comments on non-agenda items. No action. Motion was made by Council member Willis and seconded by Council member White to adjourn the meeting. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, Willis, and Swanner Nay: None The meeting adjourned at 7:55 p.m. ATTEST: APPROVED: Norma Aguilar-Grimaldo, TRMC, CMC Javier Joven City Secretary Mayor  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Norma Grimaldo City Secretary No Work Session? Contacted Legal? Item Type No No Consent CAPTION Consider approval of City Council Work Session minutes. SUMMARY Consider approval of City Council Work Session minutes, March 2, 2021. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 3-2-21 worksession.pdf,  CITY COUNCIL WORK SESSION MINUTES CITY OF ODESSA, TEXAS March 2, 2021 On March 2, 2021, a work session meeting of the Odessa City Council was held at 3:00 p.m., Odessa, Texas. Due to the COVID-19, the meeting was teleconferenced, as allowed by the Governor’s executive order. City Council was present through teleconference. City Council present: Mayor Javier Joven; Council members: Mark Matta, District One; Steven Thompson, District Two; Detra White, District Three; Tom Sprawls, District Four; Mari Willis, District Five; and Denise Swanner, At-Large. Others present: Michael Marrero, City Manager; Norma Aguilar-Grimaldo, City Secretary; Natasha Brooks, City Attorney; Cindy Muncy, Assistant City Manager; Phillip Urrutia, Assistant City Manager; and other members of City staff. A quorum being present, Mayor Joven called the meeting to order and the following proceedings were held: Council member White gave the invocation. Impact Fees 101. Tom Kerr, Director of Public Works/Utilities, reported that Kimley Horn conducted an Impact Fee Study, and the Capital Improvements Advisory Committee was working on the study. He reviewed the study findings, and it was Council’s discretion of implementation. Jeff Whitacre, Kimley Horn, stated that there was an infrastructure need with the increase of growth. The stakeholders were the City Council, Advisory Committee, and the general public. The study was for potential adoption of impact fees. He reviewed the adoption process. The committee was halfway through the impact fee process that included planning, analysis, and policy steps. The committee approved the land use assumptions. He stated that the land use assumptions were based on a ten-year growth assumption. There was a projected growth rate 1.3% in the city. The water service, wastewater service, and the roadway service areas were assessed. He provided the history on the assumptions and the funding for the infrastructure. Mr. Whitacre explained the impact fees which was to recoup the cost of facility expansions to new development. He identified the benefits. The funding mechanisms included General Fund, bonds, water sewer rates, and impact fees. The impact fees allowed for Texas were roadway, water, wastewater, and drainage. Chapter 395 allowed a collected flexible fee for infrastructure. The benefits for the developers included that the fee was known and equitable, predictable, and ensured accountability to spend on the project. He reviewed the allowable items to be paid with the impact fees that included the cost of the construction, survey, and engineering fees. Mr. Whitacre explained the allowable uses for the impact fees. He reviewed the required schedule to implement the impact fees. He explained how the boundaries were established from the code requirements and the assistance from staff based on growth patterns. Most cities have impact fee requirements in Texas. John Landgraf, committee member, reported that the committee was discussing ways to fund the projects and impact fees was another tool. The committee would meet with the developers for feedback on the impact fees. The fee amount has not been discussed. Lines P and Q could be projects that can use impact fees. The committee would review the best available mechanisms to fund projects. Recommendations would be made to the Council for consideration. Council member Thompson stated that the developers needed to pay their fair portion and not just the taxpayers. Council Work Session Minutes March 2, 2021 Page 2 Keep Odessa Beautiful 2021 presentation. No discussion. Consider an economic development agreement between ODC and the Ellen Noel Art Museum. Wesley Burnett, Economic Development Director, reported that the Compliance Committee reviewed the application in detail and recommended a $600,000 grant. The project fit the NAICS code and provided for job creation. The museum would be expanded at a $12 million capital investment. The project would retain eight jobs and add 16 new jobs with a $380,000 payroll. Kris crow, 2388 Bainbridge, stated that the ODC funds were to be used for investment to create jobs. The purpose was to diversify out of oil and gas. He supported the Museum, but other sources of funding should be used for this project. Mr. Burnett stated that the application was reviewed twice due to questions and clarifications. The grant would be spread out over five years and must comply before the funds were distributed. Council member Matta asked if the Hotel/Motel funds could be used. Mr. Marrero stated it was possible, but the qualifications must be vetted. Council member White stated that the amount of request would utilize most of the available Hotel/Motel funds. Council member Swanner left the meeting. Tim Edgmon, ODC President, stated that the project was reviewed and the Legal Department vetted the request. He stated that elementary schools used the museum for art. He stated it was important for the quality of life. Austin Keith stated it qualified for the 4A sales tax. The museum has raised $2.2 million for the project that would be of quality cultural in the community and serve as an educational purpose. Council member Willis stated that if offered places for families to participate as art was important. The quality of life was important for the community to thrive including the students. Council member Thompson stated that the quality of life was important and supported the project. Sheila Perry, Ellen Noel Executive Director, projected that the groundbreaking in 2022 with the opening in 2023. Pledges were being made over several years. With the rising construction cost, the project was moving forward. The project was an investment for Odessa’s future. Consider rejecting the bids for the replacement of security lights at Sherwood Aquatic Center. Steve Patton, Director of Parks and Recreation, stated that the two bids received were over the estimated cost. He recommended rejecting the bids. The bid would be sent out again. Remove from the table to consider contract extension with Barron Service Parts Company for on-site fleet management and supply. Motion was made by Council member White and seconded by Council member Willis to remove the item from the table. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, and Willis Nay: None Mr. Urrutia provided background on the Napa parts counter and its benefits. He explained the costs expenses. He reviewed a January invoice. He stated that other Texas cities had a Napa contract and were complimentary of its service. The historical costs of the contract were reviewed. The contract was not to exceed $1.8 million for parts and management fee. Council member Matta stated that contracts for Council consideration should be presented at least three months prior to expiration and not rush for approval with a retro term. He would like to have other options. Remove from the table to consider contract extension for tire replacement and repair. Motion was made by Council member Sprawls and seconded by Council member White to Council Work Session Minutes March 2, 2021 Page 3 remove the item from the table. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, and Willis Nay: None Mr. Urrutia provided background on the Southern Tire Mart tire contract and its benefits. He reviewed the costs expenses. He stated that other Texas cities used the same type of contract. The historical costs of the contract were reviewed. The contract provided for two people located at the Solid Waste location to service city tires. He reviewed the time loss without the employees at the city facility. With the contract, there was a cost savings of $64,000 in overtime. The one-year contract would not exceed $700,000 annually. Discuss virtual and in person meetings. Discussion was held on meeting virtually or in person with council meetings and work sessions. The personal responsibility should be respected with social distancing and choice of wearing masks. The Council had a consensus to meet virtually at the work session and in person for the council meetings. Motion was made by Council member White and seconded by Council member Sprawls to adjourn the meeting. The motion was approved by the following vote: Aye: Joven, Matta, Thompson, White, Sprawls, and Willis Nay: None The meeting adjourned at 4:55 p.m. ATTEST: APPROVED: Norma Aguilar-Grimaldo, TRMC, CMC Javier Joven City Secretary Mayor  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Steve Patton Parks & Recreation No Work Session? Contacted Legal? Item Type Yes No Consent Other, CAPTION Consider rejecting bids for the replacement of security lights at Sherwood Aquatic Center. SUMMARY The existing three (3) pole mounted security lights in the pool area of the Sherwood Aquatic Center have deteriorated beyond repair. This project would provide the labor, equipment, and materials to install three (3) new poles and fixtures. Public Notices were advertised January 26, 2021 and February 2, 2021. Bids were publicly opened on February 22, 2021, 4:00 p.m., City Hall, 411 West 8th Street, Odessa Texas. Bids submitted include: Onyx General Contractors, LLC - $102,840.00 KP&E Electric - $117,948.00 The budget/ Electrical Engineer's Estimate is $70,000.00. Jim Weathers, the Electrical Engineer for the project and Staff recommend rejecting all bids. Plans and Specifications will be modified in scope and re-bid. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents Bid Rejection Sherwood Family Aquatic Center Lighting Retrofit.pdf, Tabulation Sheet.pdf, February 24, 2021 City of Odessa 1100 West 42nd Street Odessa, TX 79764 Mr. Steve Patton, Director of Parks RE: Sherwood Park Family Aquatic Center Site Lighting Upgrades Mr. Patton, The estimate of probable cost for this project was $70,000.00. The two bids received were well over this estimated cost with the low bid at $102,840.00. It is our recommendation to reject the two bids received and re-bid the project. Regards, Jim Weathers Principal Engineering Associates P.O. Box 167 Alvord, Texas 76225 phone: 940.427.8487 email: jwcvei1@embarqmail.com  Opens 02-11-2021 TABULATION SHEET INSTALLATION OF OUTDOOR PARK LIGHTING #21-55210-08 SUBMITTED PROPOSAL PROPOSER YES NO $ AMOUNT Illumination by Greenlee – Carrollton, TX Bosworth – Midland, TX Corey Sly Electric – Midland, TX √ $117,948.00 KP&E Electric – Midland, TX Basin Electric – Midland, TX Brown Electric – Midland, TX BNB Electric – Midland, TX Midland Texas Chapter (WTAGC) Alpha Industrial The PlanIT Room √ $102,840.00 Onyx General Contractors, LLC  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Phillip Urrutia Equipment Services Yes Work Session? Contacted Legal? Item Type Yes No Consent CAPTION Consider Contract Extension with Barron Service Parts Co. for On-Site Fleet parts Management & Supply. SUMMARY On February 28, 2012, City Council approved a contract with Barron Service Parts Co. d/b/a Napa Auto Store of Odessa, Texas for the purchase of on-site fleet parts management & supply. Items include various auto parts, tires, and diagnostic equipment. It is recommended that the 3rd and final renewal option be exercised. Total cost of this contract renewal, which includes both the management fees as well as parts, is not to exceed $1,800,000.00. The Management fees associated with this contract is not to exceed $300,000.00. Contract Renewal Period: 3-1-21 thru 2-28-24 FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 Equip Svcs Cost No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $1800000.00 $1800000.00 $0.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: Transfer Amount: Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents Bid Renewal Letter - Barron Services.pdf,  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Phillip Urrutia Equipment Services Yes Work Session? Contacted Legal? Item Type Yes No Consent CAPTION Consider contract extension for tire replacement and repair. SUMMARY On December 12, 2012, City Council approved a contract with GCR Tires now Southern Tire Mart, of Odessa, Texas for tire replacement and repair. The initial term of the agreement was for two (2) years. The contract may be renewed in one (1) year terms at the mutual agreement between both parties. Approval of this agenda item authorizes the second (1) year renewal option beginning February 1, 2021. The contract includes the purchase of tires, repairs, and staffing to assist with repairs and maintaining city fleet. Total cost of Management and staffing fees is not to exceed $300,000.00. The cost of the supplies to make repairs, to retread tires as well as to purchase additional tires has a cost of $400,000.00. Total cost of this contract extension is not to exceed $700,000.00. All other stated terms and conditions remain unchanged. FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 Equip Svcs Cost No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $700000.00 $700000.00 $0.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $ Transfer Amount: $ Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents Bid Renewal Letter - Southern Tire Mart.pdf,  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Natasha Brooks City Attorney’s Office No Work Session? Contacted Legal? Item Type Yes Yes Regular Resolution, CAPTION Consider an economic development agreement between the Odessa Development Corporation and the Ellen Noel Art Museum of the Permian Basin. (Resolution) SUMMARY The Odessa Development Corporation met on February 11, 2021, to review and approve an Economic Development Agreement between the ODC and the Ellen Noel Art Museum of the Permian Basin ("Company"). Prior to this, the Compliance Committee thoroughly reviewed Company’s application and gave their approval for it to move on to be voted on by the ODC. Company connects people with art by engaging the community through exhibitions, education, collections and outreach, classified as #519120 of the North American Industry Classification System (NAICS) in Ector County, Texas. Company proposes a building renovation and expansion project to allow it to accommodate even more visitors in new and larger galleries, students in more classrooms and visiting artists and speakers in new event spaces. Updating Company's facilities will give it the opportunity to secure major exhibitions, making it a tourist destination. The total capital investment will be approximately $12 million and it is scheduled to commence in 2022. Company will retain 8 jobs and will add 10 more jobs during the term of the agreement. This will translate in to approximately $835,000 in annual payroll. Based on the number of jobs and payroll during the term of the agreement, the Company qualifies for a total grant of $600,000 to be paid out over 5 years if the Company maintains compliance with all terms and conditions of the agreement. Comments/Other Departments, Boards, Commissions or Agencies This item will be presented by Wesley Burnett of the Odessa Chamber of Commerce. Supporting Documents 5r-128 – Approving ODC - Ellen Noel EDA.pdf, Cover Letter.pdf, Ellen Noel Grant Application.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH THE ELLEN NOEL ART MUSEUM OF THE PERMIAN BASIN; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Ellen Noel Art Museum of the Permian Basin (the “Company”) connects people with art by engaging the community through exhibitions, education, collections and outreach, classified as #519120 of the North American Industry Classification System (NAICS) in Ector County, Texas. The Company will increase primary jobs which satisfies the requirements of Sections 501 and 504 of the Local Government Code; and WHEREAS, the Company has plans for a building renovation and expansion project to allow it to accommodate even more visitors in new and larger galleries, students in more classrooms and visiting artists and speakers in new event spaces. Updating the Museum's facilities will give it the opportunity to secure major exhibitions, making it a tourist destination. The total capital investment will be approximately $12 million and is scheduled to commence in 2022; and WHEREAS, the Company will retain 8 jobs and will add 10 more jobs during the term of the agreement. This will translate in to approximately $835,000 in annual payroll; and WHEREAS, based on the number of jobs and payroll during the term of the agreement, the Company qualifies for a total grant of $600,000 to be paid out over 5 years if the Company maintains compliance with all terms and conditions of the agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the statements of fact in the Preamble are found to be true and correct and are approved as findings. Section 2. That an Economic Development Agreement with the Ellen Noel Art Museum of the Permian Basin in the amount of $600,000 is approved. Section 3. That the City Manager or his designee is authorized to execute any documents necessary to implement this resolution. Section 4. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 9th day of March, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ CB: Resolutions\5r-128 – Approving ODC - Ellen Noel EDA Page 1 of 2  Approved this the 9th of March, A.D., 2021. Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney CB: Resolutions\5r-128 – Approving ODC - Ellen Noel EDA Page 2 of 2 Et-L[:N N,)rl {nr MtJs EU}"1 t 4909 E UNIVERSITY BLVD.ODESSA,TX.79762 -'lj September 1,2020 Wesley R. Burnett Direcior of Economic Development Odesso Chomber of Commerce 200 N. Gront, Suite 200 Odesso,IX7976l Deor Mr. Burnett: Re, Applico n for Economic Deve Assistonce Pleose find enclosed the completed Economic Developmeni Assistonce opplicotion for the Ellen Noel Art Museum As you moy know, the Ellen Noel Art Museum (ENAM is quickly opprooching its 36ih onniversory. .l985, Since first opening its doors in ENAM hos served hundreds of thousonds of people ihrough iis diverse exhibitions, educotionol closses, school tours, outreoch, fomily events, etc. The impoct of these progroms hos been felt by generoiions of residents ocross West Texos, ond with the increose in populoiion, they hove the potentiol io impoci so mony more. This reolizotion hos led us to where we ore iodoy, preporing for the next 50 yeors ond beyond while considering the needs of o rcpidly growing Odesso. We hove determined thot the ideol soluiion is to follow the trend of growth ond hove emborked on o copitol compoign for ihe exponsion of the Museum's building ond spoce. When I decided to leod fhis endeovor, I thoughi obout thoi group of individuols who, oll those yeors ogo, took on the demonding tosk of plonning, fundroising, ond creoting this Museum thot we enioy toloy. They knew thot our community wos deserving of o spoce where people could come together to experience ort, culture, history, spirituolity, ond creotivity oll in one ploce. I believe thot this is os true for todoy's Odessons os it wos bock then. Exponding ond restructuring our building will ollow us io occommodote even more visitors in new ond lorger golleries, students in more clossrooms ond visiting qriists ond speokers in new event spoces. Updoting the Museum's focilities will give us the opporiunity to secure mo;or exhibiiions, moking us o tourist desiinotion. While orts ond culturol octivity is its own economic driver, culturol infrostruclure olso oids in the ottrociion ond retention of o tolented ond educoted workforce. We welcome ihe opportunity to present ihis proiect to ODC ond to discuss the vorious woys ihe Ellen Noel Art Museum contributes to the overoll economic prosperity ond quolity of life in Odesso. I con list mony more reosons os to why this is the right decision, but it oll comes down to one thing; improving the quolity of life for us oll, our fomilies, our employees ond their fomilies is something we should oll .or. obout. I om shoring this wiih you todoy becouse I believe you do core ond I om osking for your help. Thonk you for your considerotion. I look forword to heoring from you soon. tu Sincerely, Ausiin Keiih, Compoign Choirmon /rp enc,  Application for Economic Development Assistance Economic Development The completion of the following 6-pages of information is required for all projects requesting economic development assistance from the Odessa Development Corporation. Provide information in all blanks of the application form, including the check list for Required lnformation on page 7. lf more space is needed, attach additional pages to the corresponding information. For example, to list employees, number the attachment #5 Employment lnformation and attach it to page 5. Your signature is required on page 2 and page 7. lf the information requested is Not Applicable, enter "N/Au in the space. lncomplete applications will not be considered for assistance. After the application is reviewed, the Odessa Development Corporation may require additional information to indicate the financial abilities or other factors of the company. Three methods to submit the Application: Submit the completed application by maiL Odessa Chamber of Commerce, Economic Development Department PO Box 3626 Odessa, Texas 79760 Submit the completed application in person to: 700 N. Grant, Suite 200 Odessa, Texas 79761 (Bank of America Building) Submit the completed application via email to: wburnett@ odessaecodev.com This application must be filed with the Odessa Chamber of Commerce, Economic Development Department prior to making public announcement or filing Building Permit with the City. lf you have questions about this application, please contact the Economic Development Department at (432) 333-7880. l. Contact lnformation  Appli canUBusiness Name (Exact legal name i.e. Corporation, LLC, Limited Partnership) Ellen Noel Art Museum of the Permian Basin Mailing Address 4909 E University Blvd Physical Address (lf different from mailing address) City State Zip Gode Odessa TX 79762 Phone Number/ Office Fax Number 432.550.9696 x218 Phone Number Cell 432.770.0016 Email Address Website director@ noelartm useum.org noelartmuseum.org Applicant's Representative Title Sheila Perry Director Odessa Development Corporation and the City of Odessa are public entities subject to the Open Records Act CH. 552, Gov. Code). Applicant waives all rights to confidentiality regarding information it the Chamber, ODC, and the City of Odessa, unless it identifies in writing the information to confidentiality and such non-disclosure does not violate the Open Reco Applicant's S 2 ll. Project lnformation l.Description of the Project and Type of Business 2. the estimated new capital investment for equipment and furniture; 3. percentage of physical assets purchased in Odessa; 4. list of new machinerv. equipment and other phvsical assets. 1. Ellen Noel Art Museum I Renovation & Expansion Project As the Museum's current facility is 35 years old, several challenges exist. These challenges were identified during a feasibility study conducted in 2018. It was determined that upgrades of the current system and a moderate expansion of the facility are necessary to ensure the Museum continues to serve our community into the future. Challenges Maintaining Industry Standards: A key factor in ENAM retention of AAM accreditation and Smithsonian Affiliation is meeting industry standards in terms of mechanical systems. The building's mechanical systems have served the Museum well and many are original to the initial construction 35 years ago. The following systems have reached the end of their lifecycle and require replacement: . Environmental control system (HVAC) to meet humidity and temperature criteria. A more efficient system will also result in cost savings. . The current security system is original to the building and is an analog platform. A new digital system is required to meet current industry standards. . Replacement elements for the Museum's lighting system are no longer commercially available. A new LED lighting system will be more cost effective and meet industry standards. . Upgrade of the IT Infrastructure is necessary to support new mechanical systems, business and programming applications presented in the Museum. . Re-configuring space usage in collections will allow for a designated temporary hold for quarantine and acclimatization purposes. It will also provide much needed audio/visual storage. . Investment in an appropriate fire suppression system is integral to securing the loan of significant artwork and exhibitions. Why is this important? AAM Accreditation and Smithsonian Affiliate designation signifies to lenders and donors that the Ellen Nodl Art Museum operates at the caliber of a national museum service such as the National Gallery, MOMA, or any other first tier museum. The only major differences between these cultural organizations and ENAM is size and location. These designations attest that while ENAM may be small, it is also mighty. This gives confidence to potential lenders and donors. However, like all standards in any industry, as technology advances so do expectations. There is an expectation that certain systems be upgraded regularly and that new criteria addressed. For example, when ENAM was built almost 35 years ago, fire suppression was not an industry expectation. It is in today's environment. The lack of a fire suppression system has already impeded the Museum's ability to borrow artwork and present major exhibitions (Warhol, Rembrandt). The Ellen Nodl Art Museum is committed to bringing the highest level of programming to our community. It's ability to do so starts with its infrastructure. Barriers to Entry: When the Museum was designed almost 35 years ago, museums were perceived as stewards that safeguard our cultural legacy. Today, museums are gathering places for social and educational interaction. The Museum's solid brick faqade and hidden entrance ways are psychological and physical barriers to entry. There is constant confusion as to where to enter the Museum. Limited Capacity Deters Growth: Currently, the Museum does not have a dedicated event space or multi-media space thereby impeding the following: . Scale and scope of programming . Ability to serve expanding community . Ability to support other cultural organizations and corporate needs . Hinders collaboration Restricts Diversifying Earned Revenue. Sustainability: additional event space for rentals would contribute to the museum's sustainability -t PROJECT SNAPSHOT: Build a Little I Achieve A Lot lnvest I . New Museum Footprint: 35,689 sq. ft. . Area Added: 13,808 sq. ft. . Gallery Space: 9,700 sq. ft. . Multi-purpose Gallery I Theater: 2,000 sq. ft. . Event Space: 4,700 sq. ft. . Classrooms: 2 . Eliminate barriers to entry by establishing a single delineated entrance and by creating a glass fagade. . Bring the outside in by connecting people spaces with the Museum's Sensory Garden. . The consolidated 9,700 sq. ft. gallery space combined with 4,700 event space provides a maximum exhibition space of 14,000 sq. ft. . Multi-purpose New Media Gallery I Theater with 100 seat capacity . Configurable Multi-purposed Event Space (4,700 sq. ft): table seating capacity of up to 500 can be divided into one larger (2,700 sq. ft.) and two smaller (1,000 sq. ft) meeting rooms that serve double duty as classrooms. . The concentration of collections and exhibition activity to the west-end of the building, reduces the square footage that must be cooled and humidified to meet AAM standards resulting in increased efficiencies. Zoning also addresses storage problems. . Dedicated event space and proper kitchen facilities create an earned revenue opportunity for the Museum. Achieve I A 21st Art Museum to support the aspirations of our growing community 2. PROJECT BUDGET: S12,000,000 Potential lnllalion Endowmenl lnlerim Museum (lnterim Operations Moving & Siorage) $500,000 $50q000 $150,000 Renovalion Construclion CepitalCampaign $3I16loo $50,000 Technology $150,000 Signage $130,000 Furniture Fixtures Eguipmenl $400,000 Architect/Engineering Fees $902169 3 It is the Museum's intent to contract and purchase as much as possible locally, starting with local architect, Addition Construction $5,592,682 RJ Lopez of Parkhill, Smith & Cooper. 4 Equipment invested in to include Kitchen equipment, audio/visual equipment, furniture and fixtures. Equipment for the following systems will also be purchased: HVAC, Fire Suppression, Lighting, Security. lll. Facility lnformation Current Propertv Values in Odessa Building Equipment Ellen Noel Art Museum Address and Legal Description of each Address Of Location location (New or Expansion) circle one 4909 E University Blvd, Odessa, TX 4909 E University Blvd, Odessa, TX Estimated New Gapital lnvestment for Estimated Dates for Construction Buildinq Construction Start Complete: $12,000,000 Sept 2021 Fall2O22 lV. Company lnformation Description of the Gompany Year Established The Ellen Nodl Art Museum of the Permian Basin (ENAM) connects people with art by engaging our community through exhibitions, education, collections and outreach. HISTORY I Incorporated as a non-profitin 1977 and opened in 1985, ENAM is the culmination of years of grass roots fundraising effort by Permian Basin citizens to build a fine arts museum. The Museum was renamed in 1995 to honor the leadership and philanthropy of Mrs. Ellen W. Nodl. The museum cunently has four galleries, two classrooms, a self-directed family space, and a Sculpture & Sensory Garden. The Ellen Noel Art Museum is known for its active Incorporated in 1977, exhibitions schedule and outstanding education programming for all ages. As a non-profit opened ro Public 1985 organization, the Museum receives its funding from memberships, donations, grants, fundraising events and interest income from an endowment fund. Over 200 volunteers annually serve the Museum in many capacities, ensuring that the Museum's programming remains dynamic, vital and responsive to community needs. The Ellen Nodl Art Museum has been accredited by the American Association of Museums since 2005. In 2010, the Ellen Nodl Art Museum became the first Art Museum granted Affiliate status with the Smithsonian Institution in West Texas. The Museum celebrates its 35th anniversary this year. NAICS Codel NAICS Code Description N/A Museum is a 501c3 NFP Educational Organization Annual Sales Annual Sales in Odessa2 Proiected lncrease in sales Proiected lncrease in Odessa sales Financial & Supplier References LenEth of time applicant commits to Odessa FOREVER Notes 1 NAICS Code: North American lndustrial Classification Code. The NAICS manual is available for use at the Chamber. 2. Annual Sales in Odessa: Estimated sales to Odessa customers. lf the company has no Odessa customers, enter "none." 4 V. Employment lnformation List all GurrenUTranefer Full Time Employees and the Location of employment. A. lnclude the number of Salaried workers and Annual Salary for each position. B. lnclude the number of Hourly workers with hourly Wage and avg. number of hours. A. Salaried Employees: Job Title/Position Number of Employees Annual Salary Job location Please see attached Form 990 and list B. Hourly Employees: Job Title/Position Wage Number of Employees Annual Salary Job location List all New FullTime Employees Resulting from Expansion/Relocation and/or New Location in Odessa. A. lnclude number of Salaried workers and Annual Salary. B. Include number of Hourly workers with hourly Wage and avg. number of hours. A. Salaried Employees: Job Title/Position Number of Employees Annual Salary Job location -PLEASE NOTE THE FOLLOWING IS CONTINGENT UPON ANNUAL FUNDRAISING Visitor Services Manager/Store Manager $40,000 plus benefits ENAM Facilities Coordinator $35,000 plus benefits ENAM Marketing Coordinator - Facilities $35,000 plus benefits ENAM Building & Grounds Manager $40,000 plus benefits ENAM Development Coordinator $40,000 plus benefits ENAM B. Hourly Employees: Job Title/Position Wage Number of Employees Annual Salary Job location Visitor Services Clerk PTE $11 2 $4,000 ENAM Visitor Services Weekend & Night PTE $15 2 $5,500 ENAM PROGRAMMING ASST. - PTE $20 2 $10,400 ENAM Graphic Designer - PTE $20 1 $20,800 ENAM Provide Date when Expected to Reach Full Employment (month/year) THE CURRENT STAFFING LEVELS ARE SUFFICIENT TO OPERATE THE MUSEUM POST EXPANSION; HOWEVER, lT lS ANTICIPATED THAT ADDITIONAL STAFF WILL BE HIRED AS PROGRAMMING AND DEMAND INCREASES. THE RATE AT WHICH THIS OCCURS IS DEPENDENT UPON FUNDRAISING AND REVENUE GENERATION. lT lS ANITICIPATED THAT WE WILL BE ABLE TO HIRE 2 FTE and 2 PTE BY END OF YEAR 1. 5  Ellen Noel Art Museum H u ma n Resou rces Budget 2020 FTE Director L Curator Collections & Creative Support i $ 43,ooo.oq Community Engagement Coord. S +z,ooo.ot Education Coordinator r S 48,293.L6 Administration Ma S ,gg,RiP*g0 Ma $.x$b,oool&- Deve nts PTE Faci Manager (PT - 10 Jan leaner 00 Visitor Center Clerk 00 Visitor Services s 00 Visitor rk 00 Visitor coT 00 Vl. Economic Development Assistance Request(s) Financial Assistance Grant Requested from Odessa Development Gorp, ($$ Amount) $1,500,000 How will this funding be ueed Funds to be used for construction purposes only. Please see page 3 a for outline and note that these funds will not be used for extraneous costs. Renovation construction costs estimated to be $3,116,100 and expansion costs estimated to be $5,592,6821or a total construction budget of $8,708,782. Tax Abatement Requested Number of Years of First Year of Abatement from Taxinq Entities Abatement* tr Yes xNo Other Assistance Requested from City Council: Enterprise Zone Sales Tax Rebate trYestrNo *Abatement Schedule Requested: Please refer to the City of Odessa Tax Abatement policy statement to determine the applicable tax abatement schedule, found on page of Tax abatements are subject to approval from each taxing entity: City of Odessa, Ector County, Ector County Hospital District, and Odessa College. -. Ector County lndependent School District is excluded from tax abatement by Texas law. Check list for a Completed Application Items 1 - 6 of the printed application, pages 2-6: 1. Contact information. 2. Summary of Project (including detailed description of construction and a detailed list of machinery, equipment and physical assets.) 3. Facility lnformation 4. Company lnformation 5. Employment lnformation to include list of current employees and list of new employees expected to be created. 6. Request for Economic Development Grant andlor Tax Abatement and/or EnterpriseZone City Sales Tax Rebate 6 Items to be Submitted by Applicant Existing Enterprise Only 7. Business Plan, to include Pro Forma financial statement, cash flow forecast and supporting assumptions. 8. Prior 2 years and current Year-To-Date financial statements, to include Balance Sheets and Statements of lncome & Expenses, and Current Receivable Aging Report. Audited financial information is preferred, if available. 9. lncome Tax Returns for prior three years. tr 10. Letter addressing Tax Abatement Minimum Standards (if applicable) n 11. Resum6 of owner(s) and principal manager(s). tr 12. Personal financial statement requiredn if an individual owns 20"/" ol the company. Items to be Submitted by Applicant New Enterprisd Only t] 7. Business Plan, to include Pro Forma financial statement, cash flow forecast and supporting assumptions. tr 8. Current Year to Date financial statements for all equity owners including personal financial statement for any individuals and balance sheets and statements of income and expenses for any entities, and current receivables aging report 9. lncome Tax Returns for prior three years for all equity owners n 10. Letter addressing Tax Abatement Minimum Standards (if applicable) 11. of owner(s) and principal manager(s). Appli attesting all information is provided and accurate This application must be filed with the Odessa Chamber of Commerce, Economic Development Department prior to making public announcement or filing Building Permit with the City. lf you have questions about this application, please contact the Economic Development Department at (432) 333-7881. Revised Ogl21l2019 7  Arts & Education I A Shared Commitment As one of the few cultural institutions within the region, the Ellen NoElArt Museum has the privilege and responsibility of encouraging participation in the arts and enhancing the quality of life for the rapidly growing Permian Basin area. As the arts are a valuable tool for creating strong communities, the programs offered improve overall achievement for adults and children, create strong social networks, bring together diverse groups of people, foster a sense of community and build relationships. a Last year the Museum served nearly 35,000 people through art exhibits, opening receptions, classes, tours, lectures, movies, and free community events. a Continuing its mission of connecting people with art, the Museum partners with other organizations to develop and host additional community involvement projects. These partners include several area organizations like Ector County lSD, UTPB, Boys and Girls Club of Odessa, Ector and Midland County Libraries, United Way of Odessa, Texas Division of Blind Services, West Texas Food Bank and Basin PBS. Together we increase awareness and emphasize the importance of arts and culture, community service, and education and literacy. ECISD I The limitation of resources within the Ector County lndependent School District's (ECISD) often results in the complete elimination of fine arts from the classroom in our elementary schools. Growing up with limited access to art instruction and art education deprives students of a unique cultural experience as well as a valuable learning opportunity. According to several studies, exposure to the arts not only helps in the development of critical thinking skills it can also affect other areas of study such as math, science, and social studies. ENAM addresses this need by offering free admission and tours, low cost tuition for classes, and scholarship opportunities for children who are economically disadvantaged. As a non-profit organization, ENAM relies on support from memberships, local foundations, businesses, and donors which help us to fill the void of art education in the lives of thousands of children, teens, and adults. Art classes and field trips can provide students with "a window into a broader world filled with different people and ideas." (Natalie Wexler, Forbes Magazine article, February 28,z}tg) ART 2 GO I This is a comprehensive program that takes place during the school year throughout ECISD elementary schools. Participating schools have weekly visits to their second-grade classes where they learn about an artist, heara story relating to them and experience a hands-on studio activity. This program combines literacy, visual literacy and art education and is based on the Grade 2 curriculum. Currently, Art 2 Go is in every ECISD elementary school in Odessa that wishes to participate. Art 2 Go is also adapted and delivered throughout the summer, including 3 days per week at the 4 locations in Odessa, First 5 - Kindercamps, and High Sky Ranch. FINE ARTS CONNECTION I As most ECISD elementary schools no longer offer art classes, this 3O-year collaboration helps educators to meet the K-12 Texas Essential Knowledge and Skills (TEKS) standards for art. This along with Art 2 Go are the Museum's largest educational programs and allows thousands of third grade students to tour the galleries and participate in hands on activities. This program is also made available to private schools and all schools in communities in the Permian Basin. January-February 2018 ----2395 total Students and Teachers (27 schools) September -October 2OL8 ---24LLtotal Students and Teachers (27 schools)  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Thomas Kerr Public Works No Work Session? Contacted Legal? Item Type Yes Yes Regular Resolution, CAPTION Request City Council to establish a public hearing date to consider the land use assumptions and impact fee capital improvements plan for the designated Roadway, Water and Wastewater service areas as required by Chapter 395.042 of the Local Government Code. SUMMARY The City Council executed a Professional Services Agreement with Kimley-Horn and Associates on March 24, 2020 and appointed a Capital Improvements Advisory Committee (CIAC) on August 11, 2020 to study impact fees for the City of Odessa. The City Council shall establish a public hearing date in accordance with Local Government Code Chapter 395.042, to consider the land use assumptions and impact fee capital improvements plan for the designated Roadway, Water and Wastewater service areas. The public hearing is required in order to continue the evaluation process and move toward consideration of adopting impact fees. This is the first of two required public hearings on impact fees and will only consider the LUA and IFCIP. The second public hearing will be conducted at a later date to discuss the potential imposition of impact fees. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 4R-032 Establish Public Hearing Date for Land Use Assumptions and impact fee (03.05.21 SD Edit) CLEAN.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, TO ESTABLISH A DATE TO HOLD A PUBLIC HEARING TO CONSIDER THE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN FOR THE ROADWAY, WATER AND WASTEWATER DESIGNATED SERVICE AREAS IN ACCORDANCE WITH CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE AND DECLARING AN EFFECTIVE DATE WHEREAS, Chapter 395 of the Texas Local Government Code has outlined the procedure for considering implementation and adoption of impact fees; WHEREAS, Chapter 395.042 requires the City Council to establish a date to hold a public hearing on land use assumptions and capital improvements plan for the designated Roadway, Water and Wastewater service areas relating to the possible adoption of impact fees to be charged in the City of Odessa; WHEREAS, the Odessa City Council appointed a Capital Improvements Advisory Committee (CIAC) as required by Chapter 395.058 of the Texas Local Government Code and the CIAC shall file their comments and recommendations to City Council at least five (5) business days before the date of the public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, THAT A PUBLIC HEARING SHALL BE HELD TO DISCUSS THE IMPACT FEE CAPITAL IMPROVEMENTS PLAN AND THE LAND USE ASSUMPTIONS AS PROVIDED BY CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE. Section 1. That this public hearing will be held on April 13, 2021 at 6:00 p.m. Section 2. Any member of the public has the right to appear at the public hearing and present evidence for or against the plan and assumptions. Section 3. A public notice shall be posted in accordance with Chapter 395 of the Texas Local Government Code to hold a public hearing for the consideration of adopting impact fees for the City of Odessa. The foregoing resolution was approved and adopted on the ___ day of __________, A.D., 2021, by the following vote: Mark Matta ___ Steve Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the ___ of __________, A.D., 2021. NE: \Resolutions\4R-032 Establish Public Hearing Date for Land Use Assumptions and impact fee 3.3.21 Page 1 of 2  Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney NE: \Resolutions\4R-032 Establish Public Hearing Date for Land Use Assumptions and impact fee 3.3.21 Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Norma Grimaldo City Secretary No Work Session? Contacted Legal? Item Type No Yes Regular Resolution, CAPTION Consider rescinding the Mayoral Declaration of Continued Response to the Covid-19 Disaster and Mayoral Declaration Regarding Face Coverings, declared on November 25, 2020. SUMMARY This item will allow the Council to rescind the Mayoral Declaration of Continued Response to the Covid-19 Disaster and Mayoral Declaration Regarding Face Coverings, which he declared on November 25, 2020. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents RES Rescinding Capacity Declaration March 3, 2021.pdf, RES Rescinding Face Coverings Declaration March 3, 2021.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, RESCINDING THE MAYORAL DECLARATION OF CONTINUED RESPONSE TO THE COVID-19 DISASTER FOR THE CITY OF ODESSA, TEXAS; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on November 25, 2020, Mayor David R. Turner issued a Mayoral Declaration of Continued Response to the Covid-19 Disaster for the City of Odessa, Texas (the “Declaration”); and WHEREAS, on December 1, 2020, the City Council approved and extended the Declaration; and WHEREAS, on March 2, 2021, Governor Greg Abbott issued Executive Order GA-34 effective at 12:01 a.m. on March 10, 2021, which stated among other things, that in all counties not in an area with high hospitalizations, there are no COVID-19-related operating limits for any business or other establishment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the City Council hereby rescinds the November 25, 2020, Mayoral Declaration of Continued Response to the Covid-19 Disaster for the City of Odessa, Texas. Section 2. That this resolution shall be effective at 12:01 a.m. on March 10, 2021. The foregoing resolution was approved and adopted on the 9th day of March, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 9th of March, A.D., 2021. Javier Joven, Mayor S:\LECH_SHARE\(O) Ordinances\COVID-19\RES Rescinding Capacity Declaration March 3, 2021 Page 1 of 2  ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney S:\LECH_SHARE\(O) Ordinances\COVID-19\RES Rescinding Capacity Declaration March 3, 2021 Page 2 of 2  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, RESCINDING THE NOVEMBER 25, 2020, MAYORAL DECLARATION REGARDING FACE COVERINGS FOR THE CITY OF ODESSA, TEXAS; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on November 25, 2020, Mayor David R. Turner issued a Mayoral Declaration Regarding Face Coverings for the City of Odessa, Texas (the “Declaration”); and WHEREAS, on December 1, 2020, the City Council approved and extended the Declaration; and WHEREAS, on March 2, 2021, Governor Greg Abbott issued Executive Order GA-34 effective at 12:01 a.m. on March 10, 2021, which stated among other things, that in all counties not in an area with high hospitalizations, individuals are strongly encouraged to wear face coverings over the nose and mouth wherever it is not feasible to maintain six feet of social distancing from another person not in the same household, but no person may be required by any jurisdiction to wear or to mandate the wearing of a face covering; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That the City Council hereby rescinds the November 25, 2020, Mayoral Declaration Regarding Face Coverings for the City of Odessa, Texas. Section 2. That pursuant to Governor Abbott’s Executive Order GA-34, any business or other establishment may require employees or customers to follow additional hygiene measures, including the wearing of a face covering. Section 3. That this resolution shall be effective at 12:01 a.m. on March 10, 2021. The foregoing resolution was approved and adopted on the 9th day of March, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 9th of March, A.D., 2021. Javier Joven, Mayor S:\LECH_SHARE\(O) Ordinances\COVID-19\RES Rescinding Face Coverings Declarations March 3, 2021 Page 1 of 2  ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney S:\LECH_SHARE\(O) Ordinances\COVID-19\RES Rescinding Face Coverings Declarations March 3, 2021 Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 3/9/2021 Norma Grimaldo City Secretary No Work Session? Contacted Legal? Item Type No No Regular CAPTION Appointment of Boards. SUMMARY The following boards have terms expired that need to be considered by the designated Council member: Animal Shelter Building Board of Appeals Citizens Golf Advisory Committee Historic Preservation Commission Midland Odessa Urban Transit District Odessa Development Corporation Odessa Housing Finance Corporation Tax Incentive Committee Zoning Board of Adjustment Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents