City Council

PUBLIC NOTICE City Council Work Session Agenda City Hall, City Council Chambers – 5th Floor 411 W. 8th Street Odessa, TX Tuesday, November 16th, 2021 3:00 p.m. In accordance with the Open Meetings Act, Chapter 551 of the Government Code of Texas, notice is hereby given to all interested persons that the Odessa City Council will have a Work Session at 3:00 p.m. on Tuesday, November 16th, 2021 in the 5th Floor Council Chambers, City Hall, 411 W. 8th St, Odessa, Texas for the following purposes: Call to Order SEE ATTACHED AGENDA Adjourn This Notice is being posted on the bulletin board located outside the south entrance of the City Hall building and on the bulletin board of the first floor of City Hall, Odessa, Texas the _______ day of November 2021 at ________, ___. m. It is also posted on the City of Odessa’s website www.odessa-tx.gov. The said time being more then seventy-two (72) hours prior to the time at which the subject meeting will be convened and called to order. The Work Session meeting is available to all persons regardless of disability. Individuals with disabilities who require assistance should contact the City Secretary’s Office at (432) 335-3276, or 411 West 8th Street, First Floor, Odessa, Texas, during normal business hours at least twenty-four (24) hours in advance of the meeting. ___________________________________ Norma Aguilar-Grimaldo City Secretary, TRMC, CMC  City Council Work Session Agenda City Hall, City Council Chambers – 5th Floor 411 W. 8th Street Odessa, TX Tuesday, November 16th, 2021 3:00 p.m. Call to Order Invocation – Mayor Javier Joven 1. Update on the construction of Fire Stations #6 and #9 Chief Alvarez 2. Consider approval of Microsoft Licensing Agreement Mike Parrish 3. Consider changes to modify Section 12-2-5 – (One-Way Streets and Alleys) of the City Code Hal Feldman 4. Consider approval of a PSA with Newton Engineering, PC for designs of 31st and Tanglewood Hal Feldman roadway reconstructions 5. Consider approval of a PSA with Landgraf, Crutcher and Associates for design of Crane Ave Hal Feldman Reconstruction 6. Consider purchase of Three Side Load Refuse Trucks for Solid Waste Phillip Urrutia 7. Consider purchase of Two Automated Side Load Refuse Trucks for Solid Waste Phillip Urrutia 8. Consider having one City Council meeting for the month of December 2021 Michael Marrero Adjourn  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Mike Parrish Information Technology Yes Work Session? Contacted Legal? Item Type Yes No Consent CAPTION Consider approval of Microsoft Licensing Agreement SUMMARY Renewal of Microsoft Enterprise Licensing agreement for City of Odessa. Said agreement includes licensing for Microsoft Office 365 (email, Microsoft Office Software), desktop and server operating systems, and mobile device management (Intune) FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? FY21 61010610 52275 Cost Yes Available Funds Budget Est/Actual Cost Difference This Agenda Item: $408288.30 $408288.30 $0.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $ Transfer Amount: $ Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents SHI Quote-20988690.pdf,  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Hal Feldman Traffic Engineering No Work Session? Contacted Legal? Item Type Yes Yes Consent Ordinance, CAPTION Consider changes to modify Sec. 12-2-5 (One-Way Streets and Alleys) of the City Code of Ordinances. (Ordinance - First Approval) SUMMARY This agenda item is concerning the alley east of Tom Green Avenue, on the north side of University. There is a sight distance issue for southbound drivers in the alley attempting to enter University Blvd. It is proposed to make this a one-way northbound alley to eliminate this traffic condition. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents  ORDINANCE NO. 2021- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, AMENDING THE ODESSA CITY CODE CHAPTER 12 “TRAFFIC AND VEHICLES” ARTICLE 12-2 “OPERATION OF VEHICLES” SECTION 12-2-5 “ONE WAY STREETS AND ALLEYS”; PROVIDING A PENALTY CLAUSE AND OTHER APPROPRIATE CLAUSES WHEREAS, Traffic Engineering investigations by the City of Odessa have revealed that it would materially contribute to traffic safety to make the hereinafter described amendments. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF ODESSA, TEXAS Section 1. That the Odessa City Code Chapter 12 “Traffic and Vehicles,” Article 12- 2 “Operation of Vehicles” Section 12-2-5 “One Way Streets and Alleys” is hereby amended by adding the following: Sec. 12-2-5 One-way streets and alleys The following streets and alleys are limited to one-way traffic, and such other streets and alleys as designated by the city council by ordinance: ADDING: Tom Green Avenue. The north-south alley east of Tom Green Avenue, from University Boulevard to 29th Street, with northbound vehicular traffic. Section 2. That should any section, clause or provision of this ordinance be declared by a court of competent jurisdiction be invalid, the same shall not affect the validity of this ordinance or any other ordinance of the city as a whole or any part thereof, other than the part so declared to be invalid. Section 3. That any person violating the provisions of this ordinance shall be deemed guilty of a misdemeanor and shall be punished by a fine not exceeding $200.00 as provided in Section 1-1-9, “General Penalty”, Odessa City Code, which section is adopted by reference and made a part hereof. CB: Ordinances\5o-037 Amend 12-2-5 One Way Streets and Alleys Page 1 of 2  Section 4. That the caption and penalty clause of this ordinance shall be published in a newspaper of general circulation in the city of Odessa as provided by City Charter Section 65. Section 5. That this ordinance shall go into effect five (5) days after its publication following adoption on second approval as provided by City Charter Sections 61 and 65. The foregoing ordinance was first approved on the 23rd day of November, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ The foregoing ordinance was adopted on second and final approval on the 14th day of December, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 14th day of December, A.D., 2021. Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney CB: Ordinances\5o-037 Amend 12-2-5 One Way Streets and Alleys Page 2 of 2  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Hal Feldman Public Works Yes Work Session? Contacted Legal? Item Type Yes Yes Regular Resolution, CAPTION Consider approval of a Professional Services Agreement with Newton Engineering, PC for the design of 31st Street and Tanglewood Lane roadway reconstructions. (Resolution) SUMMARY This item will approve a Professional Services Agreement with Newton Engineering, PC for the design of the Reconstruction of 31st and Tanglewood Streets Project, Job No. 220060-03. The limits of the proposed construction on 31st Street will be Andrews Hwy to Dixie Blvd and on Tanglewood Lane from 52nd Street to Penbrook Street. The scope of work will include reconstructing the existing pavement, replace broken curb and install concrete alley approaches, and install concrete valley gutters for proper drainage. This design work is expected to be complete within 6 months of contract execution. Funds for this design work will be used from the street maintenance account. FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 21-22 General Cost No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $190000.00 $190000.00 $0.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $ Transfer Amount: $ Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents Newton PSA.pdf, Resolution.pdf,  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Hal Feldman Public Works Yes Work Session? Contacted Legal? Item Type Yes Yes Regular Resolution, CAPTION Consider approval of a Professional Services Agreement with Landgraf, Crutcher and Associates, Inc. (LCA) for the design of Crane Avenue reconstruction. (Resolution) SUMMARY This item will approve a Professional Services Agreement with Landgraf, Crutcher and Associates, Inc. (LCA) for the design of the reconstruction of Crane Avenue, Job No. 220080-03. The limits of the proposed reconstruction will be between 2nd Street and Pool Road. The scope of work will include reconstructing the existing pavement, replace broken curb and install concrete alley approaches, and install concrete valley gutters for roper drainage. This design work is expected to be complete within 6 months of contract execution. Funds for this design work will be used from the street maintenance account. FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 21-22 General Cost No Available Funds Budget Est/Actual Cost Difference This Agenda Item: $180660.00 $180660.00 $0.00 ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $ Transfer Amount: $ Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 5r-149 PSA LCA for Crane Ave.pdf, LCA Proposal.pdf,  RESOLUTION NO. 2021- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH LANDGRAF, CRUTCHER AND ASSOCIATES, INC. (LCA) FOR THE DESIGN OF CRANE AVENUE BETWEEN 2ND STREET AND POOL ROAD; AUTHORIZING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO IMPLEMENT THIS RESOLUTION; AND DECLARING AN EFFECTIVE DATE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That a Professional Services Agreement with Landgraf, Crutcher and Associates, Inc. (LCA) for the design of Crane Avenue Between 2nd Street and Pool Road in the amount of One-Hundred Eighty Thousand Six-Hundred Sixty Dollars ($180,660) is hereby approved. Section 2. That the City Manager or his designee is authorized to execute any documents necessary to implement this resolution. Section 3. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 23rd day of November, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved this the 23rd day of November, A.D., 2021. Javier Joven, Mayor ATTEST: Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: Natasha Brooks, City Attorney CB: RESOLUTIONS\5r-149 PSA LCA for Crane Ave Page 1 of 1  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Phillip Urrutia City Manager's Office Yes Work Session? Contacted Legal? Item Type Yes No Consent CAPTION Consider Purchase of Three Side Load Refuse Trucks for Solid Waste ($836,019) SUMMARY Approval of this item would authorize the purchase of (3) side load refuse trucks using the Houston- Galveston Area Council (HGAC) vendor Rush Truck Center-Odessa. Trucks being purchased are scheduled and budgeted replacements, retired items will be auctioned. Vehicle: Peterbilt 567 with Kann Side Load Body Item Cost: $278,673 Purchase total: $836,019 including HGAC purchase fee The previous units purchased in FY 2021 were $254,850, the new price reflects a 9.34% increase in pricing. Manufactures state increased costs in steel and raw materials have resulted in the pricing increases. FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2021 ES Available Funds Budget Est/Actual Cost Difference This Agenda Item: $ $ ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: $ Transfer Amount: $ Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies Peterbilt truck has a $18,501 increase in price per unit Kann body has a $5,322 increase in price per unit Supporting Documents City of Odessa HGAC Quote 567 KANN.pdf, Sideload replacements.pdf, Solid Waste Side Load Replacements-FY 2022 Unit Year Type Miles 3156 2010 Kenworth 155,522 3264 2011 Freightliner 158,693 3495 2014 Kenworth 106,920  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Phillip Urrutia City Manager's Office Yes Work Session? Contacted Legal? Item Type Yes No Consent CAPTION Consider Purchase of Two Automated Side Load Refuse Trucks ($762,914) SUMMARY Approval of this item would authorize the purchase of (2) automated side load refuse trucks using the Buyboard vendor Chastang Autocar. Trucks being purchased are budgeted and will serve as additions to the fleet, there are currently four sideload trucks within the fleet. Solid Waste currently has approximately 6,000 96-gallon carts throughout the city and adds on average 10 per week with new development. The last automated truck added to the fleet was in 2020. Vehicle: Autocar ACX64 with Heil Body Item Cost: $381,257 Total Purchase cost: $762,914 FISCAL IMPACT Fiscal Year Fund Type Cost or Revenue? Fiscal Note Attached? 2022 ES Cost No Available Funds Budget Est/Actual Cost Difference This Agenda Item: ACTION NEEDED TO AMEND THE BUDGET Appropriation Amount: Transfer Amount: Appropriation By: Comments/Other Departments, Boards, Commissions or Agencies 2016-1,600 approximate carts 2020-4,500 approximate carts Supporting Documents Odessa Autocar-Heil ASL BuyBoard Quote 11-2021 Qty 2.pdf,  Chastang Enterprises, Inc. 6200 N. Loop East Houston, TX 77026 713.678.5000 TEXAS LOCAL GOVERNMENT PUCHASING COOPERATIVE CUSTOMER: City of Odessa QUOTE DATE: 11/8/2021 CONTACT Phillip Urrutia QUOTED BY: Carl Norberg PHONE: 432-335-3253 PHONE: 713-678-5060 512-557-7453 EMAIL: purrutia@odessa-tx.gov EMAIL: cnorberg@chastangford.com ITEM DESCRIPTION: 2023 Autocar ACX64 with Heil DuraPack Python ASL Refuse Body CONTRACT: BuyBoard PROPOSAL NO. 601-19 ITEM NO. 3 ITEM PRICE: 51782 CHASSIS EQUIPMENT STANDARD EQUIPMENT STANDARD EQUIPMENT Single LH Drive Cab Air Conditioning Tilt/Telescope Steering Column Technical Training Manuals Cummins L9 350HP Autocar 24/7 Tech Support OPTIONAL EQUIPMENT OPTIONAL EQUIPMENT Cummins L9 360 HP Auto Neutral Trans and programming Allison 4500 Series 6 Speed Transmission Autocar Diagnostic Display 46,000 Rear Axle Heil Wrench Spec Chassis 46,000 Rear Suspension Double Frame Right Hand Drive Cab Air Ride Driver's Seat Front Engine PTO Heated, Moto Mirrors Allison Transmission Retarder 16.5x7 Front Brakes 16" Two Stage Air Cleaner 16.5x8.62 Rear Brakes Pneumatic Cab Lift Assist Engine Oil Pan Guard Sears Air Ride Driver's Seat Dual Fire Extinguishers LH Vertical Exhaust 5 Year/150k Mile Cummins Warranty Roof-Mounted A/C Condensor 5 Year Transmission Warranty Engine Block Heater CHASSIS OPTIONS 144169 OPTION DISCOUNT (-3.2%) -4614 CHASSIS TOTAL 191337 BODY EQUIPMENT BODY VENDOR: Heil of TX PROPOSAL NO. ITEM NO. ITEM PRICE: 189920 BODY MFG: Heil MODEL: DuraPack Python TYPE: ASL CAPACITY: 28 Yard OPTIONAL EQUIPMENT COST OPTIONAL EQUIPMENT COST BODY OPTIONS 0 BODY TOTAL 189920 Submit Approved Quote to BuyBoard: UNIT PRICE 381257 Fax: 800-211-5454 Email: info@buyboard.com QUANTITY 2 CONTRACT FEE (per PO) 400 ESTIMATED DELIVERY approx. 350 days TOTAL PURCHASE 762914  CITY OF ODESSA CITY COUNCIL AGENDA ITEM Meeting Date Contact Department Fiscal Impact? 11/23/2021 Michael Marrero City Manager's Office No Work Session? Contacted Legal? Item Type Yes Yes Consent Resolution, CAPTION Consider having one City Council meeting for the month of December 2021. (RESOLUTION) SUMMARY Due to the holidays, City Council traditionally has held only one Council meeting in the month of December due to cancelling the second meeting that occurs during the holiday week. This resolution will continue that tradition. Comments/Other Departments, Boards, Commissions or Agencies Supporting Documents 2r-634 One December Meeting 2021.pdf,  RESOLUTION NO. 2021R-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS, AUTHORIZING ONLY ONE CITY COUNCIL MEETING FOR THE MONTH OF DECEMBER 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ODESSA, TEXAS: Section 1. That only one meeting of the Odessa City Council is to be held for the month of December 2021. This meeting shall occur December 14th, 2021. Section 2. That this resolution shall be effective at the time of its adoption. The foregoing resolution was approved and adopted on the 23rd day of November, A.D., 2021, by the following vote: Mark Matta ___ Steven P. Thompson ___ Detra White ___ Tom Sprawls ___ Mari Willis ___ Denise Swanner ___ Javier Joven ___ Approved the 23rd day of November, A.D., 2021. _____________________________ Javier Joven, Mayor ATTEST: ________________________________ Norma Aguilar-Grimaldo, City Secretary APPROVED AS TO FORM: _____________________________ Natasha Brooks, City Attorney SD: RES\2r-634\One December Meeting 2021\11-08-2021