Water Board Meeting

Ogden Dunes Water Board Meeting Minutes 4:30 PM September 11th, 2023 @ OD Town Hall Present: Jim Slawinski (JS) Tom Cleland (TC) Devon DeMarco (DD) Dave Snyder Via Zoom (DS) Matt Moore (MM) Julia Klingensmith (JK) • The August Water Board Minutes will be submitted, reviewed, and approved at a later time. • JK reviewed the August 2023 financial report. Upon review the Water Board Directors approved moving $30K from the Operating Fund into the Capital Fund. • JK gave an update on the 2nd qtr. Water/Sanitation billing issues. • JS discussed the new mailing procedure involving future late bill payment notices. • JK discussed the proposed 2024 Water Budget. • The group discussed two old outstanding bills involving 8 Turret & 4 Diana. Due to the unusual circumstances involving both properties, the group elected to omit the past due balances. • JS Mentioned that he is now able to compare monthly IAM Billing Water Usage to our monthly Ogden Dunes Metered Water Usage. June 7th through July 7th resulted in an overall calculated loss of only 2.6%. JS mentioned that he will continue to monitor monthly. • The group had a detailed discussion involving increasing the late water/sanitation bill charge. JK provided a spread sheet which showed an increase based on different percentages in which similar breakdowns have already been approved by the Indiana State Board of Accounts. DD will work on incorporating language in the form of an ordinance. • DD Mentioned that there is no new update involving past USIC/Indiana 811 Billing Issues. The group elected to continue to pay for only water related work performed in Ogden Dunes. • JK Mentioned that there is currently a large USIC Bill most likely associated with the recent Frontier Internet Underground Cable Work performed in Ogden Dunes. JK mentioned that this bill should be the responsibility of either Frontier or the Town of Ogden Dunes and not the OD Water Department. • TC reviewed the completed project (Phase 1) involving the undergrown electrical and Booster Station Control Panel Update. • TC discussed (Phase 2) the current contractor status involving the Booster Station Building Update. • JS Mentioned that the landscaping project (Phase 3) will most likely have to be moved into next year. • The group will continue to evaluate the possibility of replacing the fire pump with an electrical motor(s) (Phase 4) although the current available electrical amperage may be a deterrent. The group will also look at the possibility of updating the existing fire pump controls and have both the fire pump and existing electrical backup generator linked in with the current Pelican Warning System. • JS reported that the indoor Booster Station Painting Project will be put “On Hold” until the building project is completed.  • JS mentioned that there is little to no progress involving the OD Resident Zenner Software Development although he does contact residents daily if the current available software detects a leak alarm. • MM discussed the current project underway (Phase 5) inspecting the water main gate valves. Of the approximately 82 existing valves he has about 25 remaining to vacuum out and inspect. • JK gave a recap of the small number of remaining residents that still require a backflow inspection at their residence. The group elected to not take any additional action this year with the remaining residents but to focus on the names at the start of the 2024 backflow requirement timeline. • The Water Board Meeting concluded at 6:15 PM with the next scheduled meeting being October 9th @ 4:30 PM. CURRENT CAPITAL PROJECTS Phase 1 Electrical Upgrade Complete Phase 2 Building Upgrade in Progress Phase 3 Outdoor Landscaping on Hold till 2024 Phase 4 Fire Pump & Control Upgrade in Progress Phase 5 Gate Valve Repair in Progress X Tom Cleland Water Board Director X Devon DeMarco Water Board Director X Jim Slawinski Water Board Director