Water Board Meeting

Ogden Dunes Water Board Meeting Agenda Monday, July 14th @ 4:30 P M Location: Town Hall & ZOOM Meeting ID: 850 4157 3730 Passcode: 642453 • Meeting Minute Taker Rotation (Leslie) o Confirmed. o Ben Johansen sitting in for Mike Lanovich o In attendance: Tom Cleland, Ben Johansen, Julia Klingensmith, Dave Synder, Jim Slawinski, Leslie Tyburski • ZOOM Requirement for all future Water Board Meetings (Jim) o Beginning in July 2025, meetings need to be on Zoom going forward for all future WB meetings. • Approve the minutes of the June 2025 Water Board Meeting (All) o Approved and signed. No additional feedback. • June Water Department Fund Report (Julia) o Balanced 6/30/2025. o Baker Tilly received 6-month report. Julia provided information requested. • Water Department Help with Town/Lake Water Testing (Jim) o Jim may attempt to get Polly Costanza to assist with this effort. May talk to Tom Davenport as well. o Next year there will not be grant money available for testing. Generally, receive $18K a year per Gary Sanitation District grant. Generally, test for e-Colli o Dave Snyder indicated Portage Beach and West Beach tested once a week by National Parks. o Tom wants to know what IDEM requires. Tom or Jim will make a phone call to confirm requirements. • 2nd Quarter Water/Sanitation Bill Update & Due Date (Julia) o Went out on July 1, 2025. No issues other than the encoder. • 2025 OD Water Quality Report Distribution (Jim)  o Required for WB to publish. Communicated out via email blast, mailed billings, OD webpage and Facebook page. • M.E. Simpson Update (Ben) o Ben has not heard any additional information or invoices at this point. • Frozen Valve Repair (Ben) o It’s the valve at Ogden and Skyline. Mike was going to line ME Simpson out to free up the line. ME Simpson discovered the issue. ME Simpson has an air impact device to see if they can free it up. • Zenner Account Issues (Jim) o Jim talked with Shelley Zausch at Utility Pipe Sales and talked about OD accounts. Spoke about ensuring ODWW receives invoices going forward. • New Water Line/Meter at Krates Field (Tom) o Once excavator is here next week, we will insert a new meter pit. o Found a water line, will put in a new pit. Will be billing ODHA for water usage. o How will we deal with two bills for the same recipient? One won’t have sanitation. o Found irrigation lines in ground – unaware they were there. • Additional Pump House Outdoor Ground Lighting (Leslie & Ben) o Leslie has all the equipment o Will work to get the tax-exempt form applied from the company and let Julia know • Weekly Pump House Housekeeping & Weed Control (Jim) o Reminder Street Department to clean up weeds once a week • Additional Wood Chips for Pump House (Jim) o Get wood chips from Menards or box store vs. landscape service • Commercial Dehumidifier for Pump House (Tom) • Additional CD Purchase (Julia & Jim) o Wait and see until the ME Simpson invoice comes in • USIC/Indiana 811 Billing Issue Update (Julia & Jim) o Correspondence between Matthew Neidig, Julia and Jim. o 811 is a quarterly bill, USIC is billed monthly – difficult to reconcile. • ODWW Master Plan (Tom) • Updated Backflow Checklist via Zenner Software (Jim & Leslie) o Jim reviewed August 2024 to determine who was not on the list – approximately 14. Instructed Julia to add them to the backflow list. o Need to see who hasn’t responded to the backflow testing. o Julia – Next steps for responses? Need to confirm # outstanding. ▪ Reuse the letter used in the past – check that dates are correct. • New Building Sign (Tom) o Dave brought up it would be at a 45-degree angle on the SW side of the building and would relocate some landscape. Could get well lights to highlight it. o Tom indicated it took up much space in original location. There will be copper caps on posts. • Customer Portal & Zenner Payment Update (Jim) • Resident’s Remarks (if Present) o Sue Chandler – 15 Shore Drive – Want to discuss overbilling meter, could get printed up this week. Bill is under Eric Roe. o Quarter when the meters were changed, and went back 2.5 years, o Tom – We typically only going back four quarters. o Sue indicated she spoke with Jim over the phone about the bill in question. o Previous owners were the Barkers. o Julia can pull the history four summers ago. Julia has the actual readings; they are manual readings. o Sue provided information: ▪ 1) Disconnected water meter on the ground, reading three months ago. ▪ 2) Bill was paid at that time. • Water Board Director’s, Liaison, Clerk, Manager Closing Remarks o Dave S – Asked if the Water/Sanitation department would help with cleaning the dry wells, approximately 50-60 dry wells throughout the community. Get third party company to come in to do initial cleanup and then plan to address a number each year. ▪ Julia – would have to have to fall under the Street Department, because sanitation doesn’t have the money. ▪ Jim – asked why the sanitation user fee could not be increased to help the Sanitation Budget. ▪ Tom – would have to go thru town council. He would like to see the gross annual expense for 2024 including wages, vendor, etc. ▪ Jim – Mentioned that there are no current major drywell issues but would check with Mike for an update. o Dave S – Dumpsters were in a location that was visible by pedestrians. Grass was supposed to be mowed on a weekly basis. The recycling bin needs to be moved, and sign removed. o Directory – Discussed how the Water Board assisted team in the past. • Next Water Board Meeting Monday, August 11th, 2025 @ 4:30 PM @ Town Hall • Other: o EPA Safe Drinking Water Act Potential Violation (Jim)  ▪ Jim talked to Brandi at Utility Services – non-lead is unreportable/not reported. ▪ Tom: 90% is K-Copper, maybe 30 units may have high-density polyethylene. Unsure of which residents. You can tell instantly looking at meter pits. ▪ Have Street Department worker verify the meter pit piping material. ▪ Dave S. indicated from permitting, we may be able to identify some lines already. ▪ Going forward we can begin tracking. ▪ Jim will give Brandi a call, let her know our plan and identify if there are any deadlines. ▪ Jim to send Ben and Mike the spreadsheet o All WB Members to look at the master plan and if there is anything to add to it. o Topics removed from agenda ▪ Humidifier - If we find a humidifier at cheaper price, then we can address ▪ Residential software – will continue to monitor for leaks. X Tom Cleland Water Biard Director X Jim Slawinski Water Board Director X Leslie Tyburski Water Board Director