Christmas Village Committee

MINUTES OF THE REGULAR MEETING OF THE CHRISTMAS VILLAGE ADVISORY COMMITTEE OF OGDEN, UT OCTOBER 26,2017. PAGE 1 OF 3 C>~c(~ CHRISTMAS VILLAGE CT Chris~mzs ADVISORY COMMITTEE MEETING ~ill~ge Minutes of the regular meetmg of the Christmas Village Advisory Committee held Thursday, October 26,2017 at 4 00 p m. at the Ogden Public Ways and Parks Conference Room, 133 West 29th Street, Ogden, Weber County, Utah. Members Present: Craig Bielik Stephanie Grundie Ernie Terrazas Ashley Wilson LouAnn Kamigakt Cindi Hellewell Diane Nelson Keri Ritz Sandra Tuck Maralyn Mazza Nikki Lovell Members Absent: Nicole Lovell Brenda Burrup Andrew Garcia Ex-Officio Stacey Olsen, Public Services, ProJect Coordinator APPROVAL OF MINUTES Mr Bielik called the meetmg to order and asked for a monon to approve the minutes. Ms. Wilson motioned to approve the minutes from October 10, 2017. Ms. Kamigaki seconded. Committee approved. OPENING CEREMONY Mr. Bielik informed the committee that Austin Smgley was planning to do a skit at the opening ceremony. He has since had other engagements come up and will no longer be available to perform at the opening ceremony. We will plan to use our traditiOnal opening ceremony The committee discussed having an opening performer, the committee felt that it IS not needed We will have Christmas music playmg. 4:30pm is the Santa Run 5:30pm is the Electric Ltght Parade 6:30pm is the Opening Ceremony Ms Olsen said we have not received official instructions for the parade, but typiCally the committee will park in the Municipal Bwldmg parking lot (2549 Washmgton Blvd), there will be a shuttle that Will pick up the committee members and transport them to the starting hne of the parade. After the parade, the float will dnve you around and drop everyone off near the amphitheater, everyone needs to come on stage and wrut for the ceremony to start. BREAKFAST WITH SANTA Ms Lovell contacted Web Audio. They will set up the movie They will program It to have a whistle blow when the movie is about to start. They will provide a mic for Mr. Biehk so he can move around a little more When the movie says, "and It began to snow", there is a button to push and snowflake hghts Will fill the room Ms. Wilson was selected to push the buttons. Mr Bielik got some banners from Raegan Outdoor Sales Mr. Terrazas has the banner and will make it has grommets so it can be hung Ms. Lovell MINUTES OF THE REGULAR MEETING OF THE CHRISTMAS VILLAGE ADVISORY COMMITTEE OF OGDEN, UT OCTOBER 26,2017. PAGE 2 OF 3 motioned to hire Web Audio to set up the movie at the Breakfast with Santa. Ms. Tuck seconded. Committee approved. Ms Lovell said that Ms. Nicole Lovell liked the aprons, but would still like to make the tutu's. The committee discussed the Idea. Ms. Lovell motioned to spend $200.00 on material and supplies for tutu's. Ms. Tuck seconded. Committee approved. Ms. Kamigaki questioned the Event Brite fee when people register for the breakfast. Ms Olsen said she will check with Mr. Derek Williamson and see if she can have access to the event software If she can, she can do reservations over the phone, wtthout the fee. This will allow people two ways to register, on-line or by phone. Ms. Olsen will make a flyer and send It to everyone. Ms. Kamigaki read over the assignment sheet and made sure we have all the details worked out. Ms. Lovell asked If the committee had any ideas on utilizmg the elves at the Village. Mr. Terrazas stated that they could be there the iright the remdeer are in the park. We could use them on the opening night, lead the crowd in Christmas carols IMPORTANT DATES November 14@ 6pm- Mr Bielik reminded e\_'eryone that IS the meeting the City Council and Mayor will piesent a proclamation to the Wiggill's. He asked everyone to please attend and show support and wear your Christmas hoodie. We will have a meeting right before the Council meetmg m the Municipal Building, 5th Floor, 2549 Washington Blvd. Ms Nelson volunteered to meet everyone at the elevator on the 1st floor so they can get up to the 5th floor November 21 @ 9am- We will meet at the Christmas Store in the VIllage. All the committee members will walk through the cottages and make sure they all are decorated. November 24@ llam- Walk through the cottages one last time and decorate any that are not done November 25 -Opening Ceremony and parade- more mformation to come OPEN DISCUSSION Ms Lovell asked for a volunteer to help her decorate the Log Cabin. Ms Ritz volunteered to help them NEXT MEETING The next meeting for the Christmas Village Advisory Committee IS Tuesday, November 14, 2017 at 5:00pm The meetmg locatiOn IS the Ogden Municipal Buildmg, 2549 Washington Blvd, 5th Floor Conference Room ADJOURNMENT With no further busmess to discuss, Ms. Lovell motioned to adjourn, motion seconded by Ms. Kamigaki. Committee approved The meeting of the Christmas Village Advisory Committee adJourned at 5:00p.m MINUTES OF THE REGULAR MEETING OF THE CHRISTMAS VILLAGE ADVISORY COMMITTEE OF OGDEN, UT OCTOBER 26,2017. PAGE 3 OF 3 Minutes Prepared By Minutes Approved By: roject Coordmator Craig Bi 1k, hair ublic Services Chns J4¢1 s Vtllage Advisory Committee Date Approved: