City Council

Minutes of Joint Session of Council of Ogden City, Utah, April 19, 2016 Page Minutes of the Joint Work Session of the Ogden City Council, also acting as the Redevelopment Agency, held on Tuesday, April 19, 2016 at 3:31 p.m., in the Council Work Room on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair (arrived at 3:35 p.m.) Council members Neil K. Garner (arrived at 3:35 p.m.) Richard A. Hyer Luis Lopez (arrived at 3:43 p.m.) Ben Nadolski Doug Stephens Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Communications Manager Amy Sue Mabey Communications Specialist Brittany Griffin Also present: Mayor Michael P. Caldwell Chief Administrative Officer Mark Johnson Public Services Director Jay Lowder Management Services Director David G. Buxton Community & Economic Development Director Tom Christopulos City Engineer Justin Anderson Principal Engineer Taylor Nielsen Community & Economic Development Deputy Director Brandon Cooper Comptroller Lisa Stout City Treasurer Brandee Johnson Planning Manager Greg Montgomery City Recorder Tracy Hansen The purpose of the Joint Work Session was to review the agenda for the City Council and Special Redevelopment Agency Meetings, hold a Council-Mayor discussion, discuss the Annual Debt Report, discuss the Storm Drain Master Plan Supplement, and discuss Council and Board business. Agenda Review Council Executive Director Cook briefly reviewed the agenda for the City Council and Redevelopment Agency business meetings scheduled to begin at 6:00 p.m. Council-Mayor Discussion Mayor Caldwell provided the Council with a report on the five items that have recently been at the top of his priority list. He reported Restaurant Week was a great success and restaurants have indicated they had higher sales during the event this year than in years past. He stated he appreciated the Council promoting the event this year. He then discussed the City’s partnership with Weber State University and stated he is happy to see an item on the Council agenda to recognize the Men’s Basketball Team, which enjoyed great success this year. He noted former player and now National Basketball Association (NBA) basketball player, Damien Lillard was seen on social media in the past week sporting an “Ogden Made” tee shirt and that was very exciting. He then stated he attended a Utah Business Roundtable meeting today and met with many economic development leaders in northern Utah; Ogden is at the forefront of discussions among the group due to economic development projects that have taken place in Ogden over the past several years. He discussed key projects underway in the City, such as the Kiesel Building redevelopment project that will include the reuse of the old Stimpson’s Market sign and an increase in parking space in the downtown area by approximately 400 stalls. He then concluded there is quite a bit of buzz about County elections that will take place this year, after which he noted he would be happy to answer questions about anything else going on in the City. Council member Garner stated the Utah Transit Authority (UTA) announcement regarding the Ski Bus program was very nice. Mayor Caldwell indicated he agreed and stated the Standard-Examiner editorial board also wrote an article regarding the benefits of the program and how it has grown. He added UTA received a grant to purchase five new buses to improve the program, which will improve tourism programs in the City. Council member Garner asked if City Administration can provide an update regarding the negotiations to finalize the acquisition of the Union Station building. Mayor Caldwell stated he has no new information regarding that project, though City staff is working hard to close the transaction. Mr. Cook added Council staff has scheduled a work session during which the Union Statin Foundation can provide the Council with information about the overall project. Council member Garner asked for an update on various economic development projects in the City, such as 17th Street and Wall Avenue, 12th Street, and 32nd Street and Harrison Boulevard, Mayor Caldwell reported that a project at 12th Street and Wall Avenue in the old Fred Meyer building is on the horizon; the building has been vacant for so long that it may be difficult to repurpose and, instead, it may be demolished. He noted Community and Economic Development (CED) staff will have information to report regarding that project soon. He addressed 17th Street and Wall Avenue and stated that staff is working on that project as well. The land use at the property is grandfathered and City Administration is working to prevent another industrial use from locating on the property. He then noted he has nothing to report on redevelopment options for 32nd Street and Harrison, though the project may be spurred by the UTA bus rapid transit project. Council member Stephens asked for an update on the redevelopment project at 24th Street and Monroe Boulevard. Mayor Caldwell reported the old Wheelwright Lumber building has been demolished and site preparation for future redevelopment of the property is underway. Council member Garner stated he has driven by the Trackline Project and is pleased with the progress being made there. Mayor Caldwell indicated he is pleased also; he has seen site plans for some of the projects to be completed at the development and he is very excited to see them come to fruition. He added there is much interest in the project and it will only grow in the future. Council member Stephens stated the old Browning Workshop is located in the Jim Alvey studio and he would like for the City to advertise that. He then asked if the City will receive any homeless funding from the State. Mayor Caldwell explained the State legislature approved homeless funding in the most recent legislative session, but most of that funding is earmarked for communities in the Salt Lake Valley. Council member Stephens then asked if there may be an opportunity to paint murals at the skate park to reduce graffiti of the facility. Mayor Caldwell stated it may be somewhat hazardous to paint a mural on the concrete at the skate park because the paint could change the skating surface for users. Council member Hyer stated several months ago, Council leadership and City Administration discussed illegal commercial truck parking in commercial zones and he asked if that issue is being addressed and enforced. Chief Administrative Officer Johnson stated code enforcement staff can be dispatched to address the issue, but there is not much that can be done about parking on private property. He added the Council can notify him of any specific violations and he will ensure they are addressed. Council member Nadolski stated he was recently approached by a resident who had information about an item that will appear on a Council agenda soon. He indicated he was surprised by the comments because he had not received information about the item. He asked if there are any similar items the Council should be made aware of before they are included on a Council agenda. Mayor Caldwell stated the biggest issue City Administration is working on now and over the next three months will be the budget for the next fiscal year, but he is not aware of any other issues on the horizon. Community and Economic Development Director Christopulos stated any major project his staff is working on should not be public knowledge; if there are instances where individuals know of such a project before it has been made public, he would like to know about it. He stated it is always his goal to keep the Council informed of projects so they are not surprised by an agenda item. He added members of the press are good at getting small bits of information and using them as bait to get larger pieces of information, but they typically do not have much factual data when doing that. Chief Administrative Officer Johnson stated the press reviews the Council packet when it is published on Friday and they speculate about issues the Council may be considering. The Council and City Administration engaged in a discussion about the proper response Council members should provide in such situations where they are approached about an issue that has not yet been made public. Chair White stated she was recently asked about the building being constructed on 27th Street and Wall Avenue. Mayor Caldwell stated it is a Western Ice warehouse space behind the St. Anne’s facility. The Council and Mayor had a brief discussion about various properties and businesses throughout the City. Annual Debt Report City Treasurer Johnson reported she and Comptroller Stout will provide the Council with a review of the City’s Outstanding Debt Report as of March 31, 2016; it includes bonded debt, outside loans and leases, and interfold loan information. She reported the General Obligation (GO) bond was paid off December of 2015 and is not included on the report for that reason. She also referenced water and sewer revenue bonds from 2008 and 2009; City Administration will be proposing a refunding of those bonds, which will result in economic savings for the City. She added the solid waste revenue 2001 bonds will mature in June of 2016. She then noted there are no changes relative to the Municipal Building Authority bonded debt, after which she referenced Redevelopment Agency (RDA) bonded debt. In February the Council approved refunding of bonds which are now referred to as 2016a and 2016b bonds. There are also two RDA bonds that will mature in 2017 for West 12th Street and two bonds that will mature in 2018 for 25th Street and the U.S. Foods project. She then reviewed outside loans and leases and indicated new debt issued since 2015 includes the Housing and Urban Development (HUD) 108 2015 loan, which was used for the Trackline project. An additional loan is the Brownfields Loan for soil remediation at the Trackline project. She noted the US Bank Governing Leasing – Property Schedule 4 lease will mature next week. This lease was for Police vehicles and upon maturation the City will purchase the vehicles outright. She noted the Synchrony Bank lease will mature in 2017 as well. Ms. Stout then reviewed the City’s interfund loans; the golf fund loan will be retired in Fiscal Year (FY) 2017. The Airport Fund loan will be paid off in 2027. She referenced RDA loans and indicated there are five that are classified as “allowed for/uncollectable” and she noted each of the loans have been expensed as a write-off in 2007. City Administration will provide a transmittal detailing the amount collected on those loans and the outstanding amounts before recommending a complete write-off due to the fact the RDA areas have expired and there is no opportunity to continue to collect on the debts. She referenced additional outstanding debts, including the RDA River Project Tax District loan payable to the Refuse Fund, the Ogden River Project Tax District loan payable to the DDO tax district, the RDA loan payable to the General Fund, and the RDA loan payable to the Grants Fund. The loans payable to the Refuse Fund and DDO Tax District will be renewed soon. The RDA loan payable to the Grants Fund will be paid off July 31, 2016 and the RDA loan to the General Fund will mature in a couple of years. Council member Nadolski asked if the RDA loans to the Refuse Fund and DDO tax district are accruing interest, to which Ms. Stout answered yes. Council member Nadolski asked if the Council authorized the loan amounts at not more than $2.5 and $1.7 million respectively. Ms. Stout answered yes, but noted the Council also authorized interest bearing loans and the outstanding principal amounts include interest. She stated the principal amounts are not above what was originally authorized by the Council. Vice Chair Blair referenced the RDA loan payable to the Grants Fund and he inquired as to the purpose of that loan. Ms. Stout stated it was dedicated to the Home Exterior Loan Program (HELP) for the 550 24th Street property demolition project. RDA staff has committed to secure another financing source to repay the debt by July of 2016. Council member Nadolski asked if any of the loans scheduled to mature soon will have a balloon payment that will not be restructured. Ms. Stout stated there are no internal loans in that type of situation; there are other outside loans that must be paid by a certain due date and there are constraints upon the amount of money in the Ogden River area to repay the loans and that is why debt has not been repaid and it is necessary to extend the loans. Council Executive Director Cook asked if the loan that was set to mature in 2014 should have been addressed and extended at an earlier date, to which Ms. Stout answered yes. Mr. Cook then explained to the Council that the Annual Debt Report is part of the Council’s budget review process; the information is provided annually by City Administration in advance of budget review meetings. Storm Drain Master Plan Supplement Council Policy Analyst Symes explained the proposed storm drain master plan supplement focuses on the condition of the City’s storm drain system and looks more specifically at three areas: the physical condition of the infrastructure, dip stones at intersections, and water quality retrofit options. The master plan supplement also provides a ranking for each of these areas with regard to needed projects and estimate costs for each of the projects. City Engineer Anderson reported the City’s Storm Drain Master Plan considers capacity of the system and the supplement considers the condition of the infrastructure and retrofit projects intended to eliminate pollution of streams and rivers in the City. He stated the City’s storm drain system is very large and staff took the approach of using a camera to capture video of the infrastructure to evaluate the system condition; he reviewed photographs taken from the videos to provide examples of the condition of pipes throughout the City. Cracked pipes that are left unattended for too long will eventually collapse and require complete replacement; this is why preventative maintenance or slip lining/retrofitting projects are so important for the system. He then reviewed photographs of dipstones throughout the City; dipstones are mechanism used to convey water in the absence of a full-blown storm drain. Dipstones are present in street intersections throughout the City and many of them have fallen into disrepair and it is necessary to develop a plan for addressing their maintenance. He stated there are three options for addressing dipstones: repair in place, replace them with waterways, or completely eliminating them and installing underground storm drainage infrastructure to capture drainage. Council member Garner stated it is his understanding that an analysis was conducted up to 30th Street, but that there are roughly 200 more dipstones between 30th and 36th Street. Mr. Anderson stated that is correct and it is necessary to analyze those areas. He noted the average cost of addressing failing dipstones is $100,000 per intersection. He then stated the supplement also considers retrofitting the City’s storm drain system to allow for the pretreatment of water before it is disbursed to streams and rivers. He reviewed a photograph of a system recently installed at the intersection of Park Boulevard and Monroe Boulevard; the system allows for storm water to be filtered through a baffle wall system to capture oil, suspended solids, and debris. Council member Nadolski stated his colleagues at the Utah Division of Wildlife Resources are hugely appreciative of these efforts as they make a great impact on the finished product that is deposited into rivers. Council member Garner inquired as to how baffle systems are cleaned. Mr. Anderson responded the baffle system was designed in a way to allow for a Vactor truck to pull alongside it and suck out the water and filtered items. Large items collected at the bottom of the system can be scraped out by a front end loader. He then noted the Council staff memo in the meeting packet included four questions regarding the supplement and he addressed them in order; the first question asked if there is a plan to continue studying the system as recommended in the Master Plan and Mr. Anderson answered yes. The Plan calls for continued work to analyze pipes and dipstones and the survey work to complete that analysis could cost upwards of $730,000; all collected information would be available in the City’s GIS system. Staff has identified many areas that need attention and he would like to complete as much work as possible in-house with City staff as they are available. This will result in a cost savings that can be invested into actual infrastructure projects. Question two asked if there are proposed projects and studies included in the Storm Sewer fund’s financial sustainability model. He stated the answer to this question is yes; the City worked with the City’s financial advisor to include needed projects in the sustainability model for the sewer fund as it will be necessary to implement rates that are adequate to fund needed projects. Council member Stephens inquired as to the balance of the storm sewer fund. Mr. Anderson stated he is unsure, but noted that City Administration will meet with the Council in the near future to review the sustainability model for the fund as well as fund balance information.  Principal Engineer Nielson reviewed question three which addressed the Utah Pollutant Discharge Exchange System (UPDES) permit requirements and noted that two of the control measures include public education and involvement. The question asked what the City is doing to help educate and involve the public. Mr. Nielsen provided the Council with a flier that will be provided to the public to inform them of the dangers of using certain chemicals on their lawns that can get into the storm water system. Efforts are being made to address illicit discharge into the storm drain system and the City will also include an advertisement on Channel 17 regarding those efforts. Local water fairs also give the City the opportunity to complete community outreach efforts. Chair White suggested the efforts be advertised through the City’s social media channels as well. Council member Stephens added advertisements could be included in the City’s newsletter. Mr. Nielson agreed. He then noted staff has developed a program that allows them to work with developers to include storm sewer systems in new projects that will remove oil, sand, and other debris on site. A maintenance program can be used to allow business owners to address storm water issues onsite to ensure that their discharge into the main system is much cleaner than in times past. Council member Hyer asked if all storm water in the City travels through a baffle system before entering an outlet. Mr. Anderson answered no; he is unsure of the percentage of water that currently travels through a filter, but he knows the City has a long way to go before capturing and filtering 100 percent of storm water. Chair White asked if it may be necessary for the City to take a hard policy stance on storm water filtering and require developers to include filtering systems in all new projects. Mr. Anderson stated that many such programs are mandated by the Environmental Protection Agency (EPA), but the City may need to take additional steps to be more proactive in addressing storm water City-wide. Council member Garner asked if rain barrels are still available for purchase. Mr. Anderson answered no and stated the rain barrels sold very quickly. Mr. Symes then reviewed the timeline for adopting the resolution to implement the supplement to the Storm Drain Master Plan. A brief discussion took place about the requirements to complete certain projects and provide certain programs included in the Master Plan and the potential consequences for failure to do so. Mr. Anderson noted that other jurisdictions have been fined for failure to carry out their plans and one entity was even required to hire three additional full-time employees assigned to addressing projects included in their storm drain master plan. Council Business Social Media Training: Council Communications Specialist Griffin used the aid of a PowerPoint presentation to provide the Council with requested training materials regarding the use of social media. She stated that social media has become the primary source for people to gather information; it can be a great tool for elected officials to connect and communicate with residents in a more effective manner. It also increases transparency and is a platform that more communities are using to engage their residents. She stated eight primary social media platforms have been identified:  Email lists  Twitter  Facebook  Google Plus  Pinterest  YouTube  LinkedIn  Instagram Ms. Griffin stated City Administration is currently using Twitter, Facebook, Instagram, and email lists and the Council is currently using Twitter, Facebook, Google Plus, and email lists. She discussed the differences between each of the most popular social media platforms as well as information about the audience and users of each. The Ogden City Council uses Twitter to post links to photos, Council packets, and links to the Council’s Facebook page. Council Communications Manager Mabey added that Twitter is also great to use for re-tweeting information posted by other community partners. Ms. Griffin then discussed Facebook, noting more than 70 percent of United States adults use Facebook, with 63 percent of them visiting the site daily and 40 percent vising multiple times daily. The Council engaged in a brief discussion regarding the best social media platforms to use to chat, message, or engage directly with individual viewers, after which Ms. Griffin reviewed screen shots of various social media accounts to provide the Council with good examples of how to organize their own pages on outlets like Twitter and Facebook. She stated she is happy to meet individually with Council members to help them set up their accounts. Ms. Mabey then noted that while social media is a great way to communicate with residents, individual elected official accounts are subject to the Government Records Access and Management Act (GRAMA) and it is important that users be cautious about the manner in which they are interacting with other users or followers of social media pages. Ms. Griffin continued the review of her presentation, with a continued focus on the differences between various social media platforms and there was Council discussion throughout as the Council sought to gain a clearer understanding of the best use of each platform and the user demographics of the various outlets. She then discussed the best type of content for the Council to share, including:  Posts by others  Links to the Council website  Applicable information  Photographs  Insights   Links to positive news articles about Ogden and the City Council. Ms. Griffin then discussed a tool Council staff has been using to manage multiple social media accounts; the tool is known as buffer, which his one location that allows for users to manage all of their accounts by scheduling posts and tailoring messages to target various audiences. She indicated that the Council’s social media accounts are considered limited public forums; they include a disclaimer and give Council staff the right to remove any comment that is not in compliance with social media standards and any applicable law. Ms. Mabey discussed the policies and best practices that should be adhered to when using social media. Council members should remember that posts reflect on their office and the City; they should be professional and think before they engage. Council members should not speak for the City or the Council as a whole. Ms. Griffin then discussed media relations. She noted the media can be a great partner in communicating educational and accurate information to the public. She encouraged the Council to think of the media as a partner when trying to communicate with their constituency, though it is important to remember that the media has an audience they are trying to attract and they are competing with citizen bloggers for readership. There are certain topics they commonly focus upon ranging from emergencies, government waste, and controversies and scandals. When preparing for an interview with the media it is important to remember to relax, try to build a relationship with local reporters, do homework in advance of the interview, prepare sound bites, and be respectful of deadline. She then discussed good interview techniques for the Council to keep in mind as follows:  Be aware of body language  Always tell the truth  Speak in personal terms  Welcome the naïve questions  “Off the record” statements do not exist  State facts and back up generalities  Be prepared  Do not bluff or speculate  Answer direct questions with direct answers  Do not fill the silence Ms. Griffin concluded by reviewing a list of “what if” questions and discussed the best way to respond in these scenarios: 1. What if a question contains language, words or ideas you do not like? 2. What if you don’t know the answer to a question? 3. What if you disagree with the reporter? 4. What if you get asked the same question several times? 5. What if “No Comment” seems like the best answer? 6. What if you don’t understand the question? The Council and staff engaged in a brief discussion regarding experiences members of the Council and City Administration have had in the past when dealing with various media outlets. Intergovernmental Reports: Council member Garner noted that as a follow-up to Council member Lopez’s recent request for the Council to hear more information and discuss the possibility of emission testing diesel vehicles, he has invited representatives of the Weber Morgan Health Department to attend a meeting in June to discuss the issue. The meeting adjourned at 5:31 p.m. ________________________________________ TRACY HANSEN, MMC CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: September 13, 2016  Minutes of Regular Meeting of Council of Ogden City, Utah, April 19, 2016 Page Minutes of the Regular Meeting of the Ogden City Council held on Tuesday, April 19, 2016 at 6:00 p.m., in the Council Chambers on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair Council members Neil K. Garner Richard A. Hyer Luis Lopez Ben Nadolski Doug Stephens Council Executive Director Bill Cook Council Policy Analyst Glenn Symes Communications Manager Amy Sue Mabey Also present: Mayor Michael P. Caldwell Chief Administrative Officer Mark Johnson City Attorney Gary Williams Community & Economic Development Deputy Director Brandon Cooper City Recorder Tracy Hansen At the request of the Chair, all present stood and recited the Pledge of Allegiance led by Ogden High School Sophomore Class Vice President John Coleman. A moment of silence was observed. Joint Proclamation honoring the 45th Anniversary of the Ogden-Weber Tech College and declaring April 23-30, 2016 “Ogden-Weber Tech College Week” in Ogden City A joint proclamation recognizing the 45th anniversary of the Ogden-Weber Tech College (OWATC) came before the Council for consideration. Council member Hyer read the joint proclamation, after which COUNCIL MEMBER HYER MOVED TO APPROVE THE JOINT PROCLAMATION. MOTION WAS SECONDED BY COUNCIL MEMBER STEPHENS, ALL VOTING AYE. Council member Hyer then presented the joint proclamation to Collette Mercier, President of OWATC. Ms. Mercier thanked the Council and Mayor for their recognition of OWATC’s 45 years of service in Weber County. She stated she has been very pleased by the partnership OWATC enjoys with Ogden City; the faculty and staff of OWATC truly love what they do and are very committed to continue to work with potential employers and students to build a prosperous community. She invited all to attend a celebratory barbeque on Saturday at the campus. She again thanked the City for continued partnership and stated there are so many wonderful initiatives currently underway in Ogden City and OWATC is pleased to be a part of those initiatives and to be included as the City develops plans for the future. She indicated she is also grateful for the partnerships OWATC enjoys with local school districts and Weber State University (WSU); the relationships that OWATC have among education and employer partners in Weber County is unparalleled across the State of Utah. Recognizing Ogden High School Student Leyton Davis who has served as the Men’s Basketball Team Manager for the past four years A memo from Council Staff regarding recognition of Ogden High School Student Leyton Davis came before the Council for consideration. Mr. Davis has been a significant source of community spirit and pride as the Men’s Basketball Team Manager during the past four years. Vice Chair Blair provided a brief video clip of a recent basketball game in which Mr. Davis played, after which he read the certificate of recognition for Leyton Davis issued by the Ogden City Council and Mayor Caldwell. He then presented Mr. Davis with the certificate. Mr. Davis’s father approached the Council and stated that he and his family appreciate their extended family and the community for their support. He also thanked the Council for taking the time to offer this recognition. He stated Leyton had such a great opportunity to play basketball with a great group of guys and for two wonderful coaches and his family sincerely appreciates everything they did for Leyton. Mr. Davis’s mother then stated her family moved from Davis to Weber County during Leyton’s sophomore year; they were nervous about sending Leyton to Ogden High School. Leyton was determined to try out for the basketball team and she had such high hopes that everyone would treat him appropriately. She stated the team and coaches always included Leyton and made him feel like a big part of the team. She stated she is very thankful for that and for the opportunities her son has been given. Recognizing the 2015-16 WSU Women’s Basketball Team who won more games than any other team in school history A memo from Council Staff regarding recognition of the Weber State University (WSU) Women’s Basketball Team for their exceptional 2015-16 season came before the Council for consideration. Chair White read the certificate of recognition for the team, after which she then presented Head Coach Behann Ord with the certificate. Coach Ord thanked the City of Ogden for this recognition. She stated this would not have been possible without her amazing staff and she invited each of her assistant coaches to stand and be recognized. The players on her team are also very important to her; the ladies worked so hard in the classroom and on the basketball court and she hopes to be back next year. Recognizing the 2015-16 WSU Men’s Basketball Team who earned the title of Big Sky Conference Champions A memo from Council Staff regarding recognition of the Weber State University (WSU) Men’s Basketball Team for their exceptional 2015-16 season came before the Council for consideration. Council member Nadolski read the certificate of recognition for the team, after which he then presented Head Coach Randy Rahe with the certificate. Coach Rahe stated that he truly appreciates this recognition for his team. He stated this type of success is truly a team effort; he has great kids playing for his program, but the university, the professors, the students, and the community are all part of the team and only with the support of the community is it possible to make great things happen. He stated that the season was very fun and he is hopeful to enjoy similar success next year. Recognizing Weber State University Student Jamie Stokes who has been named an All- American Cross Country Indoor Track and Field Athlete A memo from Council Staff regarding recognition of the Weber State University (WSU) student athlete Jamie Stokes came before the Council for consideration. Ms. Stokes was named an All-American Cross Country Indoor Track and Field Athlete. Council member Garner read the certificate of recognition for Jamie Stokes issued by the Ogden City Council and Mayor Caldwell. He then presented Ms. Stokes with the certificate. Coach Paul Pilkington stated during the conference championship event this year Ms. Stokes tore her hamstring; there are only two weeks between conference and national championships and Ms. Stokes was unable to run during that time frame except for 15 minutes the day before the national championship, yet she still earned All-American honors. Ms. Stokes is a senior who will graduate this year, but she will be back next year as she has one year of track eligibility left. Ms. Stokes thanked the Council and Mayor for this recognition; she is honored to be in the presence of others who have been recognized tonight as well. She stated she also appreciates the support of the City; it has been great to run in the city that she grew up in. She stated she appreciates the support of WSU and her coach, who has allowed her to do what she loves and be great at it. Presentation by Kate Bideaux, Weber Davis Boys & Girls Club Executive Director Council member Lopez introduced the Director of the Weber Davis Boys and Girls Club, Kate Bideaux, and he invited her to address the Council regarding her organization. Ms. Bideaux briefly introduced the members of the Club Executive Board present. She stated the current President of the Board of Directors is Barbara Bischoff and she asked her to briefly address the Council. Ms. Bischoff used the aid of a PowerPoint presentation to provide the Council with the Club’s mission statement, which is “to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.” She stated the Club was organized in Weber County nearly 16 years ago and it has been very successful; the Club is grateful to Ogden City for helping children reach their full potential. Ms. Bideaux then provided the Council with information about her background and why she cares about the program. She stated the motto for the Club is “Great futures start here; open the door to great futures.” She indicated that it is commonly said that once one is a member of the Club, they are a member for life. She is a second generation member and her children are third generation members. She grew up in Chicago; her father was a Club member and he attended college on a scholarship from the Club. Her parents both worked every day until after 6:00 p.m., but she never knew she was a latchkey child because every day after school she participated in Boys and Girls Club. It was a place where she learned to swim, play sports, and dance; her brother and half a dozen of her friends got their first jobs through the Club. When she moved to Ogden and needed a place for her children to go after school, she found the local Club and immediately felt her kids would have access to a fun place where they could also learn great things. When she had the opportunity to become the Executive Director of the Club, it was a dream come true and she is excited about the opportunities the Club provides for kids. She then briefly continued reviewing the PowerPoint presentation regarding the Club. The first slide was entitled “Why We Care” and included the following statistics:  More than 2 of 5 economically disadvantaged Ogden teens drop out of school.  Fewer than 25% of economically disadvantaged Ogden students are proficient in core academic subjects.  1 in 5 children do not have someone to care for them after school.  31% of Utah’s children are at risk of remaining in poverty as they become adults.  14 of Ogden’s public schools have more than 30% of their families enrolled in public assistance programs. Ms. Bideaux explained the Club provides after school and summer programs for over 300 Ogden youth annually ages 6- 18 annually in four locations: Hillcrest Elementary, Odyssey Elementary, The Ogden Teen Club located at George Washington High School, and Weber State University’s Upward Bound Program. She reviewed the demographic that is served by the Club in Ogden, after which she asked Board member Troy Bollard to discuss the programs offered by the Club. Mr. Bollard stated that the Club provides tested, proven and nationally recognized programs in five Core Program Areas that closely align with the developmental needs of our youth, such as:  Character & Leadership  Education & Careers  Healthy Lifestyles  The Arts  Sports, Fitness & Recreation  Specialized Programs Every day at an Ogden Club, participants receive a healthy snack, homework help and targeted tutoring, high yield activities, physical activities, incentives and recognitions, and mentoring. Ms. Bideaux named the major community partners of the Club, including Ogden City Recreation, Ogden School District, Nurture the Creative Mind, Weber State University (WSU), AmeriCorps, United Way of Northern Utah, GOAL Foundation, Weber-Morgan Health Department, Weber Human Services, and the YMCA. She then discussed funding and budget for the Club. The annual budget is $1.6 million and the programming costs per Club member are $2,875 per year, or $46.50 per week during the school year and $139.50 for the summer. The hourly programming cost per member is $3.10. She stated affordable tiered membership fees are based upon family income. More than 50 percent of Ogden members pay less than $160 per year and between 50 and 75 Ogden members receive full sponsorships annually. She expounded on the Club’s partnership with Ogden City by reviewing the following data:  $45,000 in grant funding and over $20,000 of in-kind funding for 2015-16.  $65,000 in grant funding for 2016-17 with in-kind to be determined.  BGCWD’s Odyssey program will use Marshall White Center for our 9-week summer program.  Ogden City Recreation’s Summer Parks program at Marshall White will be implemented by BGCWD.  BGCWD youth participate in Ogden City Recreation leagues.  BGCWD teens participate in Marshall White classes throughout the year. Ms. Bideaux then invited Board member Robert Bischoff to close the presentation. Mr. Bischoff stated he is very happy to be part of this organization. He thanked the City for their support and asked that the Council visit a Club location and observe the programming taking place and how the money provided by Ogden is being used. Council member Nadolski stated that the YMCA recently made a presentation to the City Council regarding some of their plans for expansion in Ogden and he asked if the Club is working closely with them on those efforts. Ms. Bideaux answered yes and she briefly provided information about the partnership the two entities enjoy. She stated they work hard to ensure they are not duplicating efforts while providing broad coverage throughout the City. Council member Lopez asked Ms. Bideaux about the Club’s emphasis on preparing children for higher education. Ms. Bideaux responded the Club’s goal is to open the door to great futures for kids; they provided a college and career readiness initiative called Project Learn. The program provides a framework for training youth on soft skills needed to get their first jobs. The children are also taken on field trips to higher learning campuses in the area and take other opportunities to emphasize the importance of graduation and higher learning. Council member Lopez stated he can relate to Ms. Bideaux’s story about her childhood and he wishes he would have had the opportunity to participate in a wonderful program like the Boys and Girls Club. Having spent the last 14 years working in education he understands how important recreational and after school activities are. He thanked the Club for what they do for the community and for taking the time to be here. Chief Administrative Officer Johnson stated he has worked closely with Ms. Bideaux and the Executive Board of the Club and they provide a great service to the community. Mayor Caldwell added that he understands the need for structure and programming like this for young people. He knows the Executive Board of the Club volunteer a great amount of time for the program and he is very thankful for what they do for the community. Approval of Minutes Council member Garner stated he had reviewed the minutes of the Work Session of February 2, 2016 and found them to be accurate. Council member Hyer stated he had reviewed the minutes of the Special Meeting of February 9, 2016 and found them to be accurate. COUNCIL MEMBER HYER THEN MOVED TO APPROVE THE MINUTES AS PRESENTED. MOTION WAS SECONDED BY COUNCIL MEMBER GARNER, ALL VOTING AYE. Proposed Resolution 2016-11 adopting the Annual Action Plan for the period July 1, 2016 through June 30, 2017, and directing it be submitted to the U.S. Department of Housing and Urban Development (HUD) A memo from the Community and Economic Development (CED) Department regarding the Fiscal Year 2017 Annual Action Plan (AAP) came before the Council for consideration. The memo stated every five years HUD requires entitlement cities to prepare a Five-Year Consolidated Plan that describes the city's physical and socio-economic conditions and the strategies the city will implement to address its community and economic development goals, particularly through the use of federal grant funds. Each year, as a part of the Consolidated Planning process, Ogden City is also required to submit an Annual Action Plan to HUD along with the City's annual grant agreements for the Community Development Block Grant Funds (CDBG) and for HOME Investment Partnerships Program (HOME) federal grants. This year's Annual Action Plan describes the budget for programs and projects administered by the Community and Economic Development Department that will fund the second year of the Five-Year Consolidated Plan 2016-2020. The FY2017 Annual Action Plan carries forward the goals outlined in the Five Year Consolidated Plan, which was adopted in May 2015. No changes to the Consolidated Plan goals are anticipated at this time. One program has been added, Microenterprise Accelerator Program funded under the ConPlan's Stimulate Economic Growth goal. Although this program has been added, no funds are allocated at this time. The inclusion of the program during the AAP FY17 adoption allows CED to fund the program in the future. CED's Citizen Advisory Committee met February 24, 2016 and reviewed the proposed AAP FY17. A quorum of six was present and the CAC recommends to City Council, adoption of the Annual Action Plan FY17 as presented. No changes recommended. The Annual Action Plan is now available for review by the City Council. The memo summarized the fiscal impact of the proposal, noting the Annual Action Plan serves as the application for $982,810 of Community Development Block Grant Funds (CDBG) and for $337,240 of HOME funds (federal) from U.S. Department of Housing and Urban Development (HUD) for Community Development and Business Development programs and projects outlined in Ogden City's Annual Action Plan FY17 budget. In addition, the Annual Action Plan budget for FY2017, which includes entitlements, carryover funds and program income, is $5,692,388. Chair White then introduced in writing proposed Resolution 2016-11, entitled: “A resolution of the Ogden City Council adopting the Annual Action Plan for the period July 1, 2016 to through June 30, 2017, and directing that this document be submitted to the U.S. Department of Housing and Urban Development.” A copy of the proposed resolution was deposited with the City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed resolution was then read by long title. COUNCIL MEMBER LOPEZ MOVED A PUBLIC HEARING ON THE PROPOSED RESOLUTION BE HELD IN THE CITY COUNCIL CHAMBERS ON MAY 3, 2016, DURING THE CITY COUNCIL MEETING TO BE HELD AT 6:00 P.M. AND THAT THE CITY RECORDER BE DIRECTED TO PROVIDE NOTICE AS REQUIRED BY LAW. MOTION WAS SECONDED BY COUNCIL MEMBER HYER, ALL VOTING AYE. Mayor Comments Mayor Caldwell stated he enjoyed all the recognition items included on tonight’s Council agenda. He was excited to hear the stories behind those that were honored and to see their commitment to the community. That commitment was the basis for the College Town Initiative and he is happy to see people engaged and invested in the community in which they live and he thinks the partnership with Weber State University (WSU) is phenomenal. He thanked the Council and Council Staff for their support of the initiative as well. He stated it is an awesome time to be an Ogden citizen and to observe the quality people that live here. He concluded by wishing Vice Chair Blair a Happy Birthday. Council member Comments Several Council members also wished Vice Chair Blair a Happy Birthday. Council member Stephens echoed Mayor Caldwell’s comments regarding the recognition items listed on the agenda. He stated he was absent during the April 12, 2016 meeting, but wanted to express his support for the ordinance that was adopted regarding funding for public art in the City; arts bring a special value and pride to the community. Vice Chair Blair thanked Council staff for doing all the leg work to make it possible for the Council to recognize great citizens in the community. There being no further business to come before the Council, COUNCIL MEMBER HYER MOVED THE MEETING ADJOURN AT 7:00 P.M. MOTION WAS SECONDED BY COUNCIL MEMBER GARNER, ALL VOTING AYE. ________________________________________ TRACY HANSEN, MMC CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: September 13, 2016  Minutes of Special Meeting of Redevelopment Agency of Ogden City, Utah, April 19, 2016 Page Minutes of the Special Meeting of the Ogden City Redevelopment Agency held on Tuesday, April 19, 2016 at 7:00 p.m., in the Council Chambers on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Board members Neil K. Garner Richard A. Hyer Luis Lopez Ben Nadolski Doug Stephens Board Administrator Bill Cook Board Policy Analyst Glenn Symes Communications Manager Amy Sue Mabey Excused: Vice Chair Bart E. Blair Also present: Mayor Michael P. Caldwell Chief Administrative Officer Mark Johnson City Attorney Gary Williams Community & Economic Development Deputy Director Brandon Cooper City Recorder Tracy Hansen Proposed Resolution 2016-10 making a finding of the existence of blight in the proposed Oak Den Urban Renewal Project Area. A memo from the Community and Economic Development Department regarding designation of the proposed Oak Den Urban Renewal Area came before the Board for consideration. The memo stated the request is to consider setting a public hearing for May 24, 2016 on the blight study completed for the proposed Oak Den Urban Renewal Area. Property owners will have the opportunity to review the study and address the Board concerning the recommendation on a finding of blight in the project area. The memo indicated in September 2015, the Agency Board designated the Oak Den Urban Renewal Survey Area ("Survey Area"), thereby directing Staff to undertake a blight survey pursuant to Section I7C-2-1 02 of the Utah Community Development and Renewal Agencies Act (the "Act"). In October 2015, Agency Staff approved the selection of a blight survey consultant and subsequently entered into an agreement with Bonneville Research ("Consultant") to provide blight consulting services for the Survey Area. Bonneville Research has concluded their survey work and has provided Staff a copy of the findings. Staff recommends the Board set a public hearing ("Blight Hearing") to hear from Staff and the Consultant regarding evidence of the existence or non-existence of blight within the proposed Oak Den Urban Renewal Project Area and to permit each record owner of property located within the proposed project area to provide comments and to present evidence concerning the existence of non- existence of blight. The memo stated in order to comply with the statutory requirements for project area creation, the Agency must notify all property owners within the proposed project area 30 days in advance of the blight hearing. Chair White then introduced in writing proposed Resolution 2016-10, entitled: “A resolution of the Board of Directors of the Ogden City Redevelopment Agency making a finding of the existence of blight in the proposed Oak Den Urban Renewal Project Area.” A copy of the proposed resolution was deposited with the City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. The proposed resolution was then read by long title. BOARD MEMBER GARNER MOVED A PUBLIC HEARING ON THE PROPOSED RESOLUTION BE HELD IN THE CITY COUNCIL CHAMBERS ON MAY 24, 2016 DURING THE CITY COUNCIL MEETING TO BE HELD AT 6:00 P.M. AND THAT THE CITY RECORDER BE DIRECTED TO PROVIDE NOTICE AS REQUIRED BY LAW. MOTION WAS SECONDED BY BOARD MEMBER HYER, ALL VOTING AYE. Vice Chair Blair was not present when this vote was taken. There being no further business to come before the Council, BOARD MEMBER GARNER MOVED THE MEETING ADJOURN AT 7:02 P.M. MOTION WAS SECONDED BY BOARD MEMBER LOPEZ, ALL VOTING AYE. ________________________________________  TRACY HANSEN, MMC CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: August 16, 2016