City Council

Minutes of Work Session of Council of Ogden City, Utah, February 21, 2017 Page Minutes of the Work Session of the Ogden City Council held on Tuesday, February 21, 2017 at 4:00 p.m., in the Council Work Room located on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Richard A. Hyer Council members Bart E. Blair Neil K. Garner (arrived at 4:12 p.m.) Luis Lopez Ben Nadolski (arrived at 4:14 p.m.) Doug Stephens Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Council Policy Analyst Amy Sue Mabey Communications Manager Brittany Griffin Also present: Chief Administrative Officer Mark Johnson Community and Economic Development Director Tom Christopulos Deputy Community and Economic Development Director Brandon Cooper Community Development Manager Ward Ogden Fleet Manager Monica Kapp Public Services Director Jay Lowder Recreation Manager Edd Bridge Deputy Finance Manager Camille Cook Community Development Deputy Director Jeremy Smith Deputy City Recorder Julia LaSeure The purpose of the Work Session was to review agenda items, discuss the FY2018-2022 Capital Improvement Plan (CIP), discuss a proposed amendment to the FY2017-2021 CIP, discuss the 2100 Porter Avenue Infill Project; hear Council member comments, and discuss Council business. Agenda Review Chair White provided a brief overview of the items listed on the agenda for the Council meeting scheduled to begin at 6:00 p.m. She announced this is the last work session meeting that Council Executive Director Cook will participate in because he is retiring from his position with Ogden City. FY2018-2022 Capital Improvement Plan (CIP) Council Policy Analyst Symes explained this is the third in a series of work sessions scheduled to discuss the FY2018- 2022 CIP. This work session is for Council members to review the proposed plan, provide a “top 10” ranking of projects proposed for funding in FY2018, and ask any final questions prior to scheduling a public hearing. He noted Council members may also discuss and propose changes to the CIP which can include changes to the funding years and amounts proposed in the plan. The CIP will be adopted after receiving public input and then be used to prioritize the funding of capital projects during the Fiscal Year 2018 budget process. He reviewed the list of City Administration’s ranking of their top 10 projects and compared those with the Council’s project rankings. He added that he has not received a ranking sheet from all Council members and asked that those that have not completed that task do so as soon as possible. He stated there will be an item included on the Council agenda scheduled for February 28, 2017 for the Council to set a public hearing for March 21, 2017 to consider the CIP. Proposed Amendment to the FY2017-2021 Capital Improvement Plan (CIP) Council Policy Analyst Symes explained City Administration is proposing an amendment to the adopted Fiscal Year 2017-2021 Capital Improvement Plan by adding a new futsal court at the Marshall White Center (MWC). The project, RG061, would be added to the current CIP to allow Administration to take advantage of a partnership with the Real Salt Lake soccer organization (RSL) for the development of a futsal court. The proposal indicates that RSL would fund $35,000 and the City would pay the additional $10,000. The project would replace an old tennis court at the MWC with a new post-tension concrete futsal court. Recreation Manager Bridge approached and reiterated Mr. Symes’ explanation of the project. He reviewed photographs of existing futsal courts as well as a rendering of the construction of the futsal court at MWC. There was general discussion among the Council regarding the sport of futsal, the number of players that participate in the sport, and popularity of the sport.  Council member Stephens asked about the fiscal impact of the project for the City. Mr. Bridge replied the City would contribute $10,000 to the project total of $50,000, which will provide for the construction of two courts. Council member Blair asked if the courts will be used for league play. Mr. Bridge replied he anticipates open play after the courts are initially made available to the public, but there may be a potential for league play in the future. Mr. Symes asked Mr. Bridge to discuss the timing of the project and why it is necessary to amend the current CIP rather than add it to the CIP for next fiscal year. Mr. Bridge responded that RSL would like to begin the project in April and open it to the public in May. They are interested in holding clinics with RSL players for the neighborhood and local youth. City funding is available for the project. Chair White asked if the elimination of the tennis courts in favor of providing futsal courts is problematic. Mr. Bridge answered no and indicated that he feels the City has a sufficient number of tennis courts in the City to meet demands. Mr. Symes stated there will be an item included on the meeting agenda scheduled for February 28, 2017 for the Council to set a public hearing for March 21, 2017 to consider the CIP amendment. 2100 Porter Avenue Infill Project Council Deputy Director Eller-Smith explained City Administration will present a proposal to begin construction on the first phase of a 21-lot infill housing project at approximately 2100 Porter Avenue, the site of the former Dee School. The project will be financed through a combination of a bank line of credit, Community Development Block Grant (CDBG) funds, CIP funds, Quality Neighborhoods funds, and sales proceeds. The Council has previously appropriated the funds for the project and no additional budget actions are required. This is a multi-year project estimated to be complete in early 2021. Community Development Manager Ogden reviewed the history of the project back to 2008 and noted now that the new Dee School is open and operational, City Administration is proposing to proceed with the construction of 21 infill housing homes on the four-acre site at 550 22nd Street. He stated that the City Council has several opportunities to consider the project and have approved the purchase of the property and execution of the interlocal agreement with the Ogden School District. This proposal is the next step in the process. He reviewed a plat to identify the location of the subject property in proximity to the new Dee School and noted that demolition of the old Dee School building is now underway with scheduled completion for April of 2017. He reviewed a concept plan for the 21-home site and indicated that house plans include a mixture of detached home styles with garages. The homes will be oriented in a manner that will take advantage of the view corridors to the west and east. Design standards for the project are high end with wood and stone exteriors and architecture styles historically found in the area. He stated he feels the homes tie into the history of Ogden while blending with the existing homes in the area; the result will be the creation of another iconic neighborhood in the community. Deputy Community Development Manager Smith stated the lots in the subdivision will be somewhat narrow, which will require detached garages that will be accessed by alley-style driveways. Community and Economic Development Director Christopulos added that one goal of the project is to increase housing and property valuations. The products will be priced slightly higher than in other projects, such as the Oak Den project, and one reason for the higher values will be the tremendous view corridors that residents will enjoy. There was general discussion with Community and Economic Development staff regarding various aspects of the project, such as home sizes, home prices, outdoor living areas (porches/decks), lot sizes, the amount of green/open space in the project, architecture standards and designs. Mr. Ogden stated he would like to commence the design phase of the project this summer with plans to begin construction in November, weather permitting. Work could continue in the spring of 2018. There have been waiting lists for past infill housing projects and he expects the same for this project. He concluded by discussing financing for the project, which includes the following sources: Synchrony Bank line of credit; sales revenue; CDBG funds; Quality Neighborhoods funding; City credits from acquisition agent fees and land trades accrued through the Interlocal Agreement with Ogden School District; and CIP funding. He stated that the project will be completed in phases dictated by home sales. In conclusion, Council discussion centered on the manner in which the project may serve as a catalyst for improvements to existing homes in surrounding neighborhoods. Ms. Eller-Smith reported the action item for the Council to approve the project will be included on the agenda for next week’s Council meeting. Council member Comments Council member Garner provided the Council with a Legislative Update for the 2017 Legislative Session. Council leadership and City Administration has worked closely with the Weber Chamber of Commerce on the issue of legislation for short- term vacation rental properties. He then reported on his position with the Weber/Morgan Health Department; the Board will be electing a new Chair next week and he will serve as Vice Chair. There is some potential legislation regarding e-cigarettes as well as diesel vehicle emissions testing. Council member Blair reported on the most recent Central Weber Sewer Improvement District meeting. There were a number of residents in attendance to hear discussion regarding illegal connection of sump pumps to sewer lines, which has resulted in increased flooding. He added he also participated in his first meeting with the Ogden Nature Center Board and the Center is working on a new site master plan to be discussed during the March meeting. Chair White informed Council member Blair that the Council has received input from additional residents regarding the need to amend the City’s ordinance relative to the number of dogs a resident can keep and the need to make an exception to that limit when a resident keeps service animals. Council member Blair stated that he and Council staff have been working to address that issue. Council Policy Analyst Mabey agreed and stated that Council staff is proactively working on a draft ordinance that will be presented to the Council at a future meeting.  Council member Nadolski stated the Public Safety Committee will meet on March 16, 2017 to discuss the process for developing a request for proposals for the management audit for the Police Department. This study is important as the Department is now under leadership of a new Chief. He concluded that the International Fly Fishing Film Festival begins March 10, 2017 and he can aid other Council members in securing tickets for the event. Council member Stephens reported the Mosquito Abatement District Board adopted their budget. He discussed areas of standing water throughout the City that are breeding grounds for mosquitos. Council member Nadolski stated that as the snow melts and the water levels increase due to run-off, those areas of standing water in the storm water system will be eliminated. Vice Chair Hyer mentioned that he is on the long range planning committee for the Central Weber Sewer Improvement District. Council member Lopez stated the Hispanic Chamber of Commerce is not holding regular meetings and he will reach out to leadership of their Board to understand why. Council member Stephens thanked Chief Administrative Officer Johnson for his hard work and representation of the City throughout the 2017 Legislative Session. Council member Nadolski reported the Recreation Master Plan Committee has had to reschedule several meetings due to conflicts with the Legislative Session, but in their next meeting, they will be reviewing a second iteration of the proposed Master Plan. The meeting adjourned at 4:56 p.m. ________________________________________ JULIA M. LASEURE, MMC DEPUTY CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: April 18, 2017  Minutes of Regular Meeting of Council of Ogden City, Utah, February 21, 2017 Page Minutes of the Regular Meeting of the Ogden City Council held on Tuesday, February 21, 2017 at 6:02 p.m., in the Council Chambers on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair Council members Neil K. Garner Richard A. Hyer Luis Lopez Ben Nadolski Doug Stephens Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Council Policy Analyst Amy Sue Mabey Communications Manager Brittany Griffin Council Office Manager Mavis Hawley Also present: Mayor Michael P. Caldwell Chief Administrative Officer Mark L. Johnson City Attorney Gary Williams Chief Deputy Attorney Mara Brown Marketing and Communications Administrator Cami Orr Senior Project Coordinator Cathy Fuentes Community Development Manager Ward Ogden Deputy City Recorder Julia LaSeure At the request of the Chair, all present stood and recited the Pledge of Allegiance led by Vice Chair Hyer. Vice Chair Hyer welcomed Teegan and Jacob Cook of Boy Scout Troop #194, who are working on their Citizenship in the Community Merit Badge. He noted the Scouts are the grandchildren of Council Executive Director Cook. A moment of silence was observed. Recognizing the 2016-17 Weber State University Football Team for unifying residents and strengthening community pride with an exceptional season A memo from Council staff regarding recognition of the 2016-2017 Weber State University (WSU) Football Team for unifying residents and strengthening community pride with an exceptional season came before the Council for consideration. Council member Nadolski read the certificate of recognition issued by the Ogden City Council and Mayor Caldwell and presented WSU Football Coach Jay Hill with the certificate. Coach Hill thanked the Mayor and Council for the recognition of the team and his coaching staff. He stated this type of recognition is representative of the direction in which he would like his team to move. He explained he is very proud to be part of Ogden and one thing that is very important to the school’s athletic department is the partnership between WSU and the City. Over the last two seasons, the team has won eight of their ten home football games and that is largely due to the home field advantage the team enjoys because of the support shown by the community. He mentioned that many school banners hang on Harrison and Washington Boulevards and those are the types of things that instill community pride for the football team. He said the football program at WSU offers clean entertainment for the residents of Ogden and the community at large. He thanked the Council and City Administration for their continued support. Council member Stephens stated that many members of his family were at his home recently and he overhead his nine- year old grandson leading the other children in the WSU cheer. Council member Nadolski thanked Coach Hill, the football players, and WSU Administration who have made it possible for the school to deepen its investment in Ogden. He stated the success of the football program is reflective of that investment. He added he is impressed that the school recruits in-state athletes, but that they also recruit high quality out-of-state athletes that contribute to the community and live up to its character and standards. He concluded by noting that the WSU fight song has been his song of choice when singing a lullaby to his children and both of his children still ask to hear the song to this day. Mayor Caldwell voiced his continued support of the College Town Initiative. He understands that the football coaches have had offers to move to other schools and he is impressed by the commitment they have shown to their team, the school, and the community. He stated it is a great honor to present this recognition and he thanked the coaches and athletes for their attendance this evening. Council member Garner added that he is grateful that Coach Hill and his family have chosen to make Ogden their home and expressed his support for them and for the entire team. Recognizing Ellie Child for embodying the spirit of Ogden through her hard work, perseverance, and tenacity as a student athlete at Weber State University A memo from Council staff regarding recognition of Weber State Athlete Ellie Child for embodying the spirit of Ogden through her hard work, perseverance, and tenacity came before the Council for consideration. Council member Blair read the certificate of recognition issued by the Ogden City Council and Mayor Caldwell and presented Ms. Child with the certificate. Coach Pilkington thanked the Mayor and Council for recognizing her. He stated that the cross-country race is the most difficult for a long-distance runner and it is very impressive that Ms. Child won the championship for this race. He said Ms. Child has won races on the track and is also a multiple time Conference Champion. He noted that the indoor track and field championship event will be held this week and Ms. Child has one of the best 5,000-meter times in the nation. She was scheduled to race against an opponent from Arizona that she has never competed with, and their times are within a few seconds of one another. He reported he asked Ms. Child how she expected to finish the race and she indicated she plans to win and beat her opponent, but that opponent ultimately chose a different race and the two will not compete head-to-head. He believes this is because the opponent understands how dominant Ms. Child is in the 5,000-meter event. He concluded Ms. Child grew up as a child in Ogden and she loved running the trails and other training venues in this community. Council member Nadolski stated that people often lose sight of the high quality of both the indoor and outdoor programs at WSU, but the school has some of the best programs in the nation. He said he has only been a Council member for a year, but since he has been in this position he has witnessed several athletes coached by the same coaches being recognized for being outstanding, not only in their sport of choice, but also as individuals with strong character. He congratulated Ms. Child and commented that the fact she came from Ogden is further proof of the importance of the recreational opportunities in the community. Mayor Caldwell also thanked Ms. Child. He mentioned a few of his children are runners and he understands the amount of work, dedication, and sacrifice that go into the sport. He has nothing but admiration for that dedication and for the coaches that are able to take raw talent and do something special with it. Recognizing Fasi Filiaga for dedicating his life to service that has vastly improved our community and helped shape Ogden into what it is today A memo from Council staff regarding recognition of Fasi Filiaga for dedicating his life to service that has vastly improved the community and helped shape Ogden into what it is today came before the Council for consideration. Council member Garner read the certificate of recognition issued by the Ogden City Council and Mayor Caldwell and presented the Filiaga family with the certificate. Johanna Filiaga thanked the Mayor and Council for the recognition of her late husband. She stated he always enjoyed his service as a Council member and it always made him happy to help people in his neighborhood. John Filiaga stated it is apropos that his father is being honored on the same evening as WSU athletes. His father loved WSU and had a younger son that played football and a granddaughter that participated in track and field at the school. He said that his father was very community-oriented and loved providing service to his fellow man. Council member Garner mentioned that John Filiaga was the Ogden High School Football Coach until two years ago, which is evidence that Fasi Filiaga’s legacy is being continued in this community through his children. Council member Stephens stated that Fasi Filiaga loved his family, his country, and his community. He indicated he visited with Mr. Filiaga several times and found those things to be the three pillars of his life. He stated he appreciates the service that Mr. Filiaga provided. Recognizing Assistant Chief Wayne Tarwater for his exemplary service to the Ogden community with the Ogden Police Department A memo from Council staff regarding recognition of Assistant Police Chief Wayne Tarwater for his exemplary service to the Ogden community with the Ogden Police Department came before the Council for consideration. Vice Chair Hyer read the certificate of recognition issued by the Ogden City Council and Mayor Caldwell and presented Assistant Chief Tarwater with the certificate. Assistant Chief Tarwater thanked the Mayor and Council for the recognition and stated he has had a long career with the Ogden City Police Department and has experienced many highs and a few lows. He concluded the highs have always outweighed the lows and he has always appreciated the support of the City Council and City Administration. Council member Nadolski stated that Mr. Tarwater has earned every bit of his retirement. He added the City’s Police Department and the community would not be where it is were it not for Mr. Tarwater’s more than 40-years of service. Mayor Caldwell mentioned that his first day in office was the day of the shooting in which Officer Francom lost his life and without the leadership of Mr. Tarwater, the City would not have recovered in the manner it has. He stated Mr. Tarwater has provided a great foundation for the Department and cannot be thanked enough for his service. Recognizing the Ogden City Council and Council Executive Director William B. Cook for receiving the MLK Jr. Drum Major award  A memo from Council staff regarding recognition of the Ogden City Council and Council Executive Director William B. Cook for receiving the MLK Jr. Drum Major award for building upon Rev. Dr. Martin Luther King, Jr.’s legacy of promoting diversity, equity, and human rights through community engagement, outreach, and partnership came before the Council for consideration. Dr. Rob Harter, Chair of Utah Martin Luther King, Jr. Human Rights Commission, read the certificate of receipt of the Drum Major Award issued by the Commission and presented Chair White with the certificate. He indicated this is the first time the award has been presented to a City Council. Chair White thanked Dr. Carter and the Commission for this recognition. She said she is thankful to her fellow Council members, Council staff, and City Administration for continuing to push one another in the effort of promoting and supporting diversity. Joint Resolution 2017-2 Recognizing Ogden City Council Executive Director William B. Cook for his exemplary service to Ogden City during the past 15 years A joint resolution recognizing William B. Cook for his exemplary service to Ogden City during the past fifteen years came before the Council for consideration. Council member Stephens read the joint resolution, after which COUNCIL MEMBER STEPHENS MOVED TO APPROVE THE JOINT RESOLUITON. MOTION WAS SECONDED BY VICE CHAIR HYER, ALL VOTING AYE. Chair White presented the joint resolution to Mr. Cook, after which Mayor Caldwell presented him with the key to Ogden City and noted that he is just the third person to have received the key. Mr. Cook thanked the Council and Mayor for the recognition and stated he has been terrified of this moment for some time. He said coming to Ogden was not a choice, rather, he and his family moved to the City out of necessity and over time they have grown to love the City, his place of work, and the community. He continued that he has grown to feel that WSU is his school and Ogden is his home. He will continue to work in the community and he is excited to have the opportunity to continue to work with WSU. Each day he finds something new and amazing there. He thanked the current City Council and Mayor as well as past elected officials that he has worked with. He also thanked Chief Administrative Officer Johnson and noted the two of them have been through a lot together and he has appreciated Mr. Johnson’s support. He stated it is privilege to be in this community and to work with the Council and for the City. It has been an opportunity for growth and he has become a better person and learned a great deal from those with whom he has interacted. He stated he loves the community as he loves his family and he thanked his wife for her continuous support of him as he served in this capacity. Council member Lopez said as the only current elected official of ethnic minority with an understanding of the difficulties the Hispanic population of Ogden encounters on a daily basis, he has found different people that have helped him in different stages of his life as he has encountered difficult challenges. Mr. Cook is one of the people that helped him as he was working to become acclimated to the position of City Council member. He thanked Mr. Cook for his support and for supporting the community; he is happy that he was able to work with him before his retirement. Council member Garner stated he appreciates Mr. Cook’s friendship and leadership. He quoted Nelson Mandela, who said, “It is better to lead from behind and put others in front, especially when you celebrate victory when nice things occur. You take the front line when there is danger, then people appreciate your leadership. What counts in life is not the mere fact that we have lived, it is what difference we have made for the lives of others, that will determine the significance of the life we have lived.” He mentioned that many times Mr. Cook has served as shelter for the Council when danger has been present and he has stood behind the Council when there have been victories, joy, and happiness. He stated that he has always appreciated Mr. Cook as a leader. Council member Stephens stated he has served as a Council member for eleven years. When he was first elected, he walked into City Hall and Mr. Cook gave him a stack of books and told him that if he read them he would be fine. He stated that reading the books was helpful, but it was just as helpful to listen to the direction of Mr. Cook. He said Council meetings and other events would not be the same because Mr. Cook will be missing. On February 27, 2017, Mr. Cook will enter a new realm and wonder what he is doing in his home instead of sitting in his office. His life will change as well his wife’s life. He stated he has appreciated Mr. Cook’s concern, interest, counsel, knowledge, insight, direction, guidance, fairness, vision for the City, professionalism, and unparalleled leadership. He thanked Mr. Cook for his service. Council member Blair stated when he was first elected he received a phone call from Mr. Cook in an attempt to schedule a meeting; when he agreed to a meeting time, Mr. Cook informed him that ‘from here out, I will be running your life.’ He said he has never looked back. He appreciates all the time Mr. Cook has spent to educate and help him in his capacity as a Council member. When he was elected, he felt very inadequate and overwhelmed. It was great to work side by side with Mr. Cook and he deeply values the time they have had together. Vice Chair Hyer stated that in times like these, he looks to the support system behind greatness and Mr. Cook’s wife, Barbara, is that. He said he appreciates Ms. Cook’s support of Mr. Cook and wished the two good luck getting used to being with one another so much upon Mr. Cook’s retirement. He stated that Mr. Cook told him one time that serving as Council Executive Director is similar to running a marathon that he must sprint through; he has been sprinting for fifteen years, which takes a lot from a person. In searching for a new Executive Director, it has been important to inform applicants that the position is not a 40-hour per week job. Mr. Cook has always been present and participates in every event the Council is involved in. He said it is nice that Mr. Cook will now have time to spend on personal interests and goals. He noted that it has been easy to have Mr. Cook as a colleague, but he also considers him a friend.  Council member Nadolski commented that he has had less time with Mr. Cook than other Council members; as new Council members are elected, they represent the conscience of the community. He stated that as has been seen in recent months, politics can take a nasty turn from time to time, but in this community, there are people that deserve credit for providing stability and one of those people is Mr. Cook. He admitted that as a new Council member ‘the seas were pretty choppy at times’ and he not only owes Mr. Cook compliments, but apologies as well for having contributing to that choppiness. He stated the winds are prevailing in the community because of the work that Mr. Cook and many others have done. When the Council and Mr. Cook received the drum major award, he thought to himself that he does not deserve much credit; Mr. Cook deserves the majority of that credit. It is not about any one person, but about the collective community and that is what allows Ogden to rise above the politics and be laser focused on progress. Were it not for the stability of the Council Executive Director and Council staff, who provide support to the Council, the conscience of the community would not be able to maintain that laser focus on progress and making things better. He thanked Mr. Cook for all he has done for Ogden and stated he is sorry for the difficulties that he may have created for him. He has learned lessons working alongside Mr. Cook and he is grateful for that. Chair White named the top five things she appreciates about Mr. Cook. She stated she is also relatively new to the Council, yet she feels as though she has known Mr. Cook for a very long time. He understands her sense of humor and she will miss laughing with him. She stated Mr. Cook has great insight and she will miss the way he was able to keep the Council very stable. She appreciates his honesty; she has participated in difficult conversations with him, during which he was honest and that is hard to do sometimes. Finally, she appreciates that Mr. Cook is not judgmental. He has never looked at her as a woman or a person from another state and she has appreciated that. She stated he will definitely be missed by this Council as well as future Councils and thanked him for his friendship. Mr. Cook concluded by thanking past and current members of Council staff, who have been amazing to work with. He said he does not believe there is a better staff in another community and the Council is privileged to work with them as well. He stated that it has been quite a privilege to make so many friends throughout his journey with the City and he has tried to reinforce with his staff that, in the end, it is all about relationships. Council Deputy Director Eller-Smith stated she will miss Mr. Cook for his steadiness and calming nature. She has appreciated all she has learned from Mr. Cook about working with and caring for people. His care for individuals reflects in virtually everything he does. She stated he is irreplaceable and she is grateful she had a chance to work with him and that she will get other opportunities to work with him in the future. Council Policy Analyst Symes echoed Ms. Eller-Smith’s comments and added that to have access to someone that he was able to learn so much from has been truly invaluable and the lessons he has learned here will be with him for the rest of his life. He thanked Mr. Cook for all he has done and for giving him the opportunities that he has. Council Policy Analyst Mabey explained she started working as an intern for Mr. Cook and that proved to be transformational for her career. It has been an incredible ride and the main things she has learned from Mr. Cook are that ‘it really is all about relationships’ and that the purpose of the staff is to help build the community and provide a cohesive nature among the Council and community partners. She is so grateful for the life lessons she has learned from Mr. Cook and things will never be the same in the Council office. Council Office Manager Mavis Hawley echoed many of the comments made tonight and added it has been fun to watch the changes in the Council office over the years. She commented that Mr. Cook is a fun person who makes everything he is involved in fun and she will miss that. Mr. Cook does consider each person as an individual and does not place anyone into a category. She stated that he is one of her mentors and she will miss him and his family, but she looks forward to what he will do in Ogden. Council Communications Manager Griffin stated she is the junior member of Council staff, but in the past three years, she has learned so much from Mr. Cook. She has grown as a person and the leadership and mentorship she has received from Mr. Cook is unlike any that she has witnessed in any other environment. She cannot thank Mr. Cook enough and she hopes to stay in touch with him. Sue Zampedri indicated she is a former member of Council staff. She read a poem written by herself for Mr. Cook entitled “My Friend Bill”: Friends may come and friends may go, some you forget, some glad you know. You, My Friend Bill, of course are the latter; incredible memories that, to me, really matter. Ethics, morals, and knowledge, the respect you always showed; I could count on to help me face the heaviest of load. Challenges came and challenges went, always an opportunity to let me vent. Easy to talk to, you always made time; willing to share, you are one of a kind. You made me laugh and you know I can cry, humor and emotions always ran high. A patient mentor, a teacher, a leader, and friend; Oh Captain, My Captain, your influence is without end. An inspiration then and still one today, life’s lessons you shared with me forever will stay. Never sure about the future and what it may hold, but here’s to health, happiness, and prosperity – great adventures yet to be told. So, My Friend Bill, best wishes in all you pursue; family, friends, career, and Cannon Beach, just to name a few. Now a hug, I think not, but maybe a pat and that’s all I’m going to say about that. If ever you are down and feeling a little blue, just review this little poem from me, it reads honest, sincere, and true. Council member Lopez was excused from the meeting at this time. Presentation of the 2013-2016 Citizens Advisory Committee Sunset Report; Proposed Ordinance 2017-4 extending the sunset date of the Citizens Advisory Committee to November 30, 2020; and Consideration of an appointment and reappointments to the Citizens Advisory Committee  The Ogden Citizens Advisory Committee 2013-2016 Sunset Report came before the Council for consideration. Community Development Manager Ogden stated that Ogden City is an entitlement community and receives federal funds each year. Since 1994, the City has used the Citizens Advisory Committee (CAC) to provide assistance in decision making relative to adoption of policies, procedures, and budgets and how they are spent. Committee member Maresha Bosgieter presented the sunset report for the Ogden CAC. She explained the basic role of the CAC is to participate in the planning process by advising City staff on the use of Housing and Urban Development (HUD) funds, reviewing goals and accomplishments, and making recommendations to the City Council. The CAC also reviews the City’s Five Year Consolidated Plan (ConPlan), Annual Action Plans and Annual Action Plan amendments, and Consolidated Annual Performance and Evaluation Report (CAPER). The overall HUD funding from 2014-2016 was nearly $11 million, which was used to provide a lot of good in the community; $7.2 million was entitlement funding and $3.5 million was program income earned. Accomplishments for that same period include housing, home ownership, community development, and business development. These accomplishments were related to the following:  Quality Neighborhoods Initiative – 36 homes renovated and sold;  Emergency Home Repair Program – 11 homes repaired and made safe for low-income families;  Own In Ogden Program – 143 home buyers receiving down payment assistance to purchase a home in Ogden;  Infill Housing Program – 37 new homes constructed and sold;  Small Business Loan Program and Central Business District Revitalization – 55 full-time equivalent jobs created in downtown Ogden; and  Code compliance efforts. Ms. Bosgieter concluded that the goal of the CAC for 2016-2019 is to provide citizens and stakeholders the opportunity to participate in an advisory role in the planning and evaluation of the City’s Five Year Consolidated Plan, Annual Action Plans, and CAPER. Chair White asked whether new members of the CAC receive in-depth training and how long it takes them to have a clear understanding of their role and responsibilities. Ms. Bosgieter replied members receive quality training as well as written materials that offer guidance and support. A proposal regarding the extension of the Citizens Advisory Committee came before the Council for consideration. Chair White introduced in writing proposed Ordinance 2017-4, entitled: “An ordinance of Ogden City, Utah, amending Section 3-30-4 of the Ogden Municipal Code to extend the sunset provision for the Citizen Advisory Committee to November 30, 2020; and by providing that this ordinance shall become effective immediately upon posting after final passage.” A copy of the proposed ordinance was deposited with the Deputy City Recorder and ordered that the City Recorder have at least one copy available for public inspection in her office during all business hours. ON A MOTION BY VICE CHAIR HYER AND SECONDED BY COUNCIL MEMBER GARNER, ORDINANCE WAS PASSED AND ADOPTED AS OGDEN CITY ORDINANCE 2017-4 AND ORDERED POSTED AS REQUIRED BY LAW UPON THE FOLLOWING ROLL CALL VOTE: VOTING AYE– COUNCIL MEMBERS BLAIR, GARNER, NADOLSKI, STEPHENS, VICE CHAIR HYER, AND CHAIR WHITE. VOTING NO – NONE. Council member Lopez was not present when this vote was taken. The Chair signed the ordinance as passed and adopted and the Chair’s signature was attested by the City Recorder. The authenticated ordinance was then filed with the City Recorder for transmittal to the Mayor for review and consideration. A letter from Mayor Caldwell requesting consideration of the appointment of Enrique Romo and the reappointments of Tim Price, Jeremy Peterson, Maresha Bosgieter, Tyler Hollon, and Bruce Ashcroft to the Ogden Citizens Advisory Committee came before the Council for consideration. COUNCIL MEMBER GARNER MOVED TO APPROVE THE APPOINTMENT OF ENRIQUE ROMO AND REAPPOINTMENTS OF TIM PRICE, JEREMY PETERSON, MARESHA BOSGIETER, TYLER HOLLON, AND BRUCE ASHCROFT TO THE OGDEN CITIZENS ADVISORY COMMITTEE, WITH THEIR TERMS TO EXPIRE NOVEMBER 30, 2018 AND NOVEMBER 30, 2019, RESPECTIVELY. MOTION WAS SECONDED BY VICE CHAIR HYER, ALL VOTING AYE. Council member Lopez was not present when this vote was taken. Presentation regarding Ogden City’s new Website Council Communications Specialist Griffin and Marketing and Communications Administrator Orr made a PowerPoint presentation to provide the Council with a tour of the new and improved OgdenCity.com. Ms. Griffin noted the new website provides improved functionality, including enhanced search capabilities, responsive design, Google Translate technology, interactive maps, embedded social media and multimedia, and better-organized content. The old City website was implemented in 2010 and at that time the technology used was ‘top notch’; however, the technology is now outdated, provides limited search functionality, and is not user-friendly. The City published a request for proposals in 2015 for the creation of a new website and ultimately selected CivicPlus. This is a firm with many other municipal clients, which gives the City access to tools used successfully in other communities as well as the option to update the City’s website in another five years. Ms. Griffin reviewed screenshots of various pages on the City’s new website, with a focus on search tools, design, and mapping, the use of Google Translate Technology, and social media and multimedia embedding. Ms. Orr added there are also efforts underway to develop a mobile application version of the City’s website. She added that the City’s new brand has been incorporated into the website and will be incorporated in the mobile application as well. She noted the Enterprise Resource Planning (ERP) data will eventually play a huge role in the content available to City website users. The ERP is a business process management software that allows an organization to use a system of integrated applications to manage the business and automate functions. The website will have the ability to link to data contained in the ERP. Ms. Griffin concluded by thanking members of City staff and CivicPlus that worked tirelessly to make the development of the new website possible. Countless hours have been put in to launching the website and the final piece is now gathering input from the residents. The front page of OgdenCity.com contains a link giving users the opportunity to complete a survey and provide feedback. Chair White stated the new website looks great and reported she has already received positive feedback from some of her constituents. Council member Stephens agreed and commented the new website is very user-friendly. Approval of Minutes Council member Nadolski stated he had reviewed the minutes of the Joint Work Session of December 20, 2016 and found them to be accurate to the best of his recollection. COUNCIL MEMBER NADOLSKI THEN MOVED TO APPROVE THE MINUTES AS PRESENTED. MOTION WAS SECONDED BY COUNCIL MEMBER GARNER, ALL VOTING AYE. Council member Lopez was not present when this vote was taken. Resolution 2017-2 appointing an interim City Council Executive Director Council Executive Director Cook explained that with his departure from the City scheduled for February 24, 2017, there is a need for an interim Council Executive Director. The proposal is to appoint Council Deputy Director Eller-Smith until such time that a new Director can be appointed, which will likely take at least one month. Chair White introduced in writing proposed Resolution 2017-2, entitled: “A resolution of Ogden City appointing an interim Council Executive Director pending selection and appointment of a City Council Executive Director, and providing that this resolution shall become effective immediately upon final passage.” COUNCIL MEMBER HYER MOVED THE RESOLUTION BE ADOPTED, AND THE CHAIR BE AUTHORIZED TO SIGN THE SAME. MOTION WAS SECONDED BY COUNCIL MEMBER STEPHENS, WITH THE FOLLOWING ROLL CALL VOTE: VOTING AYE – COUNCIL MEMBERS BLAIR, GARNER, NADOLSKI, STEPHENS, VICE CHAIR HYER, AND CHAIR WHITE. VOTING NO – NONE. Council member Lopez was not present when this vote was taken. Mayor Comments Mayor Caldwell again congratulated Mr. Cook on his retirement and wished him well. Council member Comments Council member Garner also again congratulated Mr. Cook and thanked him for his leadership and friendship. He stated he has learned so much from Mr. Cook and will always cherish that. Council member Stephens thanked Ms. Eller-Smith for her willingness to serve as interim Council Executive Director. Vice Chair Hyer commented that he has grown while watching Mr. Cook do what he has done. It has been fascinating to watch him lead and coordinate so many ‘Type A’ personalities, which is an art form. Council member Nadolski acknowledged the other members of Council staff. He stated there are challenges ahead, but the Council is in good hands with the staff that is in place. Consideration of adjourning into a Closed Executive Session pursuant to one or more of the provisions of Section 52-4-205(1) of the Open and Public Meetings Law At this time, the Council gave consideration of adjourning into a Closed Executive Session pursuant to one or more of the provisions of Section 52-4-205(1) of the Open and Public Meetings Law: a. Discussion of the character, professional competence, or physical or mental health of an individual b. Strategy session to discuss collective bargaining c. Strategy session to discuss pending or reasonably imminent litigation d. Strategy session to discuss the purchase, exchange, or lease of real property e. Strategy session to discuss the sale of real property f. Discussion regarding deployment of security personnel, devices, or systems g. Investigative proceedings regarding allegations of criminal misconduct VICE CHAIR HYER MOVED THE COUNCIL ADJOURN INTO A CLOSED EXECUTIVE SESSION PURSUANT TO THE PROVISIONS OF SECTION 52-4-205(1) OF THE OPEN AND PUBLIC MEETINGS LAW. MOTION WAS SECONDED BY COUNCIL MEMBER GARNER, WITH THE FOLLOWING ROLL CALL VOTE: VOTING AYE – COUNCIL MEMBERS BLAIR, GARNER, NADOLSKI, STEPHENS, VICE CHAIR HYER, AND CHAIR WHITE. VOTING NO - NONE. Council member Lopez was not present when this vote was taken.  The meeting adjourned into Closed Executive Session at 7:48 p.m. The meeting reconvened at 8:27 p.m. There being no further business to come before the Council, COUNCIL MEMBER HYER MOVED THE MEETING ADJOURN AT 8:27 P.M. MOTION WAS SECONDED BY COUNCIL MEMBER GARNER, ALL VOTING AYE. ________________________________________ JULIA M. LASEURE, MMC DEPUTY CITY RECORDER ________________________________________ MARCIA L. WHITE, CHAIR APPROVED: May 2, 2017  Minutes of Closed Session of Council of Ogden City, Utah, February 21, 2017 Page Minutes of the Closed Executive Session of the Ogden City Council held on Tuesday, February 21, 2017 at 7:55 p.m., in the Council Work Room on the third floor of the Municipal Building, 2549 Washington Boulevard, Ogden City, Weber County, Utah. Present: Chair Marcia L. White Vice Chair Bart E. Blair Council members Neil K. Garner Richard A. Hyer Ben Nadolski Doug Stephens Excused: Council member Luis Lopez Council Executive Director Bill Cook Council Deputy Director Janene Eller-Smith Council Policy Analyst Glenn Symes Council Policy Analyst Amy Sue Mabey Communications Manager Brittany Griffin Also present: Mayor Mike Caldwell Chief Administrative Officer Mark Johnson City Attorney Gary Williams Diversity Affairs Officer Viviana Felix Deputy Recorder Julia LaSeure The purpose of the Closed Executive Session is to discuss the character, professional competence, or physical or mental health of an individual pursuant to the provision of Section 52-4-205(1)(f) of the Open and Public Meetings Law. The meeting adjourned at 8:27 p.m. ________________________________________ JULIA M. LASEURE, MMC DEPUTY CITY RECORDER MARCIA L. WHITE, CHAIR APPROVED: October 3, 2017