Marshall N. White Center Advisory Committee

Marshall N. White Center Advisory Committee Results December 16, 2020 Electronic Via Zoom Meeting 4:00 PM 222 28th St, Ogden, Utah 84401 Call to Order  Meeting called to order by Chair Ronald White at 4:02 PM Roll Call Present Absent Camille Cook Dr. Mikel Vause Tanner Koons Priscilla Martinez Clairesse Miljour Gerod Sawyer Ronald White Juan Martinez Sean Bishop Sara Yearsley Regina Esparza Tom Debole Edd Bridge Brent Tippetts – VCBO Whitney Ward – VCBO Approval of Minutes from 12-9-2020 Meeting  Motion from Member Camille Cook, 2nd from Member Sean Bishop, motion passed with no opposition. 1. New Business  Edd Bridge made an announcement prior to starting any new business about the city attorneys and the city IT department creating a safe and secure folder for the committee to use for shared documents. The committee will not be getting an email address. a. Community Outreach and Survey – Whitney Ward VCBO  Chair Ronald White began the discussion by asking if everyone had a chance to test the survey, they did.  Whitney Ward from VCBO then opened the discussion about 1 question being on the survey which was how to ask what the community wants the Marshall White Center to be. The committee openly discussed this topic.  Committee discussed the importance of distinguishing the difference between a community center and cultural center  Edd Bridge suggested a virtual tour for the committee to see the difference as well. VCBO will provide that at the next meeting   Conclusion was that the survey needs to ask the community if the Marshall White Center’s future is as a Recreational Facility, a Community Center, a Cultural Center, or a hybrid of all of those choices b. Future Meeting Dates  Edd Bridge asked the committee about future meeting dates with the holiday season and eventually moving meeting that are not held every week.  Member Regina Esparza reported to the committee upcoming deadlines with getting the survey done and promoted to the community and how that effects how often the meet.  Community Outreach Sub-Committee reported that they will need to continue to meet weekly and will meet next week  The committee agreed that with the holidays, they will not meet on December 23rd or December 30th. The next meeting will be held on January 6th at 4:00 PM. At that time, the committee will decide if they need to continue to meet weekly. 2. Sub-Committee Reports a. Community Outreach Sub-Committee  Regina Esparza reported on deadlines for the survey to be promoted in the monthly Connection publication and the monthly At Your Service mailers. She asked the committee if they were ok with the Community Outreach Sub-Committee drafting the articles for these publications. Chair Ronald White called for a vote, Member Sean Bishop motioned, Member Camille Cook gave a 2nd, motion passed with no opposition  Member Regina also suggested that leading up to the survey being open that we run a bio on all the committee members on social media. She requested a picture and information from the members, there was no opposition to this. b. Policy and Procedure Sub-Committee – Camille Cook  Member Camille Cook reported that the sub-committee has a draft for Policies and Procedures. She will send it to Sabrina Lee to forward to the committee for review during the break in meetings. She requested the draft discussion be on the January 6th agenda. In case there are corrections to be made to the document she requested the vote on a final draft to be at the January 13th meeting. There was no opposition to this request. 3. Public Comment  There was no public comment Chair White called for a motion to adjourn, member Priscilla Martinez motioned, Member Sean Bishop 2nd, motion passed, meeting adjourned  ________________________________________ SABRINA LEE SENIOR ADMINISTRATIVE ASSISTANT, RECREATION ________________________________________ RONALD W. WHITE, CHAIR APPROVED: 1-6-2021