Ogden Community Engagement and Opportunity Commission

MINUTES Ogden Diversity Commission Virtual - Zoom WEDNESDAY, October 13th, 2021 – 4:30 PM In Attendance: Kathie Darby, Stacy Bernal, Jeremy Shinoda, Tom Szalay, Roger Snow, Shardae Jones, Iveth Vazquez, Kari Harbath, Betty Sawyer Excused: Christine Ipsen Absent: Taylor Knuth Ogden City Staff Present: CJ Hernandez Recording Link: https://us02web.zoom.us/rec/share/l9OB_CPp3k1SB1as5CfiZT0dZ69iOHAQursUQ-ZsXjPEgf2qwNo- IQNkUX1dA-fw.YL6da9LaS3I7Nw-o?startTime=1634163406000 1. Welcome. 2. Roll Call. 3. Action Item - approval of minutes from 9/8/2021. a. Commissioner Snow made a motion to approve the minutes. Commissioner Sawyer seconded. Motion passed unanimously. 4. New Business. 4.1. Current events in the community - Chair Shinoda a. Commissioner Jones has been working with the Marshall White Advisory Board to gather a list of supporters for the Marshall White Center. She did send that contact list over to the Board for their information. The Marshall White Advisory Board is working on getting a meeting setup with the City Council and  Commissioner Jones has offered any assistance from the Diversity Commission that they may need. b. Commissioner Snow advised that October 20th is Unity Day in the schools and this event is specifically targeting bullying in schools. The students will be wearing orange in support of this event. c. Chair Shinoda shared that in last night’s meeting, the City Council recognized Weber State Office of Access and Diversity Assistant Vice President for Student Affairs, Dr. Romo. Some of the students from Weber State shared their stories and thoughts on Dr. Romo. This is available on Facebook and You Tube. 4.2. Annual Report requirements for 2020-2021- Chair Shinoda a. Every year the Commission creates a report to give to the Mayor and City Council about the accomplishments completed the previous fiscal year. The Commission needs to complete a report for the period of July 1, 2020-June 30 th, 2021, and concurrently will start working on the July 1, 2021- June 30th, 2022 report. Chair Shinoda will be reaching out to all committee heads to compile a list of accomplishments or events attended to include in this report. CJ would like to have a draft report to discuss in November’s meeting. 4.3. Strategy Plan update for 2021-2022 – CJ Hernandez a. CJ asked the Commission if they wanted to keep the strategic plan from last year and push forward with those goals or if they would like to add/change anything going forward until May or create a whole new strategic plan. CJ shared the current Strategic Plan with the Commission. b. Commission Darby suggests continuing with the current Strategic Plan, with some changes as far as dates and who is responsible for what task. All other Commissioners present agreed with this option. Commissioner Jones wanted clarification on the current committees. CJ shared a document that shows the current functional committees. c. Strategic Goal area 1 doesn’t currently have a functional committee, but the Commission feels this is an important goal to keep. This goal encompasses helping Ogden City create a diverse workforce. Commission Shinoda will share  the employment report that Ogden City HR sent to him a couple years ago for all Commissioners to review to help with recommendations that can be brought to the City. Commissioner Snow suggests that the Commission leadership form a committee that will oversee Strategic Goal Area 1. d. Commissioner Darby likes the idea of using the Diversity Corner in the City Newsletter to get information out to residents since it goes out to every resident in Ogden. Commissioner Harbath suggested using some of the Diversity Commission funds to reach out to other magazines, newspapers, or social media sites to include a piece on outreach or other information from the Commission. Commissioner Vazquez suggests reaching out more to the youth using the social platforms that they currently use. She feels they are the future leaders and need to be informed as to what the Diversity Commission is trying to accomplish. e. Chair Shinoda asked if this could be accomplished by going to some of the student clubs and introducing the Commission and what they do for Ogden City. Commissioner Snow suggested inviting club members or leadership from schools to come speak to the Commission directly instead of us going to them. Chair Shinoda suggested in a future meeting having an agenda item where we invite some junior high or high school students to speak to the Commission. Commissioner Snow suggested contacting LIA, Youth Court, GSA Clubs, and Avid classes. Commission Szalay asked if we could possibly host a meeting or forum somewhere in person, so it wasn’t a zoom meeting. Commissioner Bernal suggested a roundtable event to build those bridges with different organizations and youth groups. Strategic Goal Area 3 encompasses these goals and should be kept in the Strategic Goal plan. Chair Shinoda shared that former Commissioner Andrews has offered Weber State and their facilities for any events the Commission might want to put on. f. Commissioner Sawyer also suggested we meet with the founders or stakeholders of the Commission to get their input on items moving forward. CJ relayed that she has talked with Mark Johnson and there will be a meeting setup possibly first quarter next year to ask “is this what you envisioned with the Diversity  Commission”, give them the annual reports, and ask them if the Commission is hitting the mark or how we can adjust. 4.4. Functional Committee updates – CJ Hernandez a. CJ recapped the current committees so the Commission could decide which to keep and which to remove. The Outreach, Communication & Marketing, and Race Equity Committees will continue to function. The Rules, Poverty, and Nominating Committees will be removed. If a Commission member would like to suggest a new committee, there are documents on the Google drive that can be filled out and submitted to the Commission for approval. 5. Old Business. 5.1. Action Item - Approval of proposed new rules – Commissioner Darby a. The Ogden City legal team have approved the proposed rules that were created for the Commission, with just a few minor changes. b. Commissioner Darby made a motion to approve the proposed new rules. Commissioner Snow seconded the motion. Motion passed unanimously. 6. Committee Reports. 6.1. Outreach Committee Update a. The Hispanic Festival had a great turnout and a lot of great entertainment. The Commission had a table at the event and gave out tambourines and maracas with the Diversity Commission logo on it. b. Day of the Dead festivities are coming up. This is a time to honor those who we have lost. A space or table could be setup at the Union Station so the Commission could be involved. CJ is willing to help with this but will need help with the event. Commissioner Vazquez, Harbath and Jones would like to help with the event. c. Commissioner Jones relayed there is an African American Heritage Initiative happening on November 10th where African American students at Weber State can have ancestry tests done. She suggested the Commission could have a table or space at this event for outreach.  d. Commissioner Szalay asked if the Commission could do an event for Christmas, or the New Year and Commissioner Darby suggested joining with Community Christmas who provide gifts for kids in Weber County because they are always looking for volunteers. Commissioner Jones suggested having a Christmas house in the Christmas Village. CJ suggested it be a holiday house that encompasses all faiths, and this could be something that the Commission could look into next year. e. Commissioner Harbath suggested having a table at Craft Lake City for outreach to the community. CJ suggested having a shirt made with the Commission logo to wear at events. Commissioner Jones suggested having a backdrop for events representing different communities. 6.2. Racial Equity and Policing Committee Update a. Commissioner Sawyer has reached out through NAACP and the Mayor to get some direction on whether they were going to connect the community conversation through law enforcement and if the new Chief of Police would appoint an officer to serve on this committee. This request should be sent through CJ to City Administration to get an answer on how this would proceed. b. Diana Lopez shared that the next town hall would be on November 4 th with the topic being Police and Community Engagement. This will be held at the Weber State Community Education Center on 26th and Monroe from 6:00 to 7:30 pm. Chief Young from Ogden City, Chief Quinney from North Ogden, Chief Cawley from Weber State, and Sheriff Arbon from the County will be in attendance. 7. Comments from Staff. 8. Comments from Commission Members. 8.1. Commissioner Jones a. Commissioner Jones asked if a member could serve on multiple committees. CJ stated that yes, they could as long as there were less than five members on a committee. 8.2. Commissioner Sawyer  a. Commissioner Sawyer asked if the Multicultural Covid Task Force could reconvene and start meeting again. Commissioner Jones agreed this task force was beneficial. CJ informed the Commission the City has met with the state multicultural group who has a Covid task force, and they are sending out information on testing sites and vaccination clinics on Facebook and other platforms. The City has also held several vaccination clinics and various events throughout the city. CJ stated if the Commission would like to form a committee to concentrate on that or do it ad hoc, they could create that. 8.3. Commissioner Snow a. Commissioner Snow will send an update to CJ from Catholic Community Services on housing for Afghan refugees. CJ also reminded the Commission that Catholic Community Services is also expecting Congolese refugees coming in February as well. 9. Public comment: This is an opportunity to address the Commission regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comments will need to be submitted electronically, diversity@ogdencity.com or by calling 801-629-8109. Participants are to state their first and last name for the record. Comments will then be submitted for the record. 10. Adjournment. 11-10-2021 12/10/2021 _________________________________ ________________________________ CJ Hernandez Jeremy Shinoda, Chair Diversity Affairs Officer Ogden Diversity Commission  NEXT REGULAR OGDEN DIVERSITY COMMISSION MEETING WEDNESDAY, November 10th, 2021 Virtual Meeting *** Public meetings will be held electronically in accordance with House Bill 5002, Open and Public Meetings Act Amendments, signed into law on June 25, 2020. Pursuant to a written determination by the Ogden Diversity Commission Chair finding that conducting the meeting with an anchor location presents a substantial risk to the health and safety of those who may be present due to infectious and potentially dangerous nature of COVID-19 virus, public meetings with be held electronically for the next thirty (30) days. The public may monitor or listen to open portions of the meeting electronically by following the instructions below. No physical meeting location will be available. Zoom Meeting Connect via Telephone https://us02web.zoom.us/j/82702687881?pwd 1 669 900 9128 =allaekVYUEFzT0pSQzZJdUVtalYzdz09 Meeting ID: 827 0268 7881 Meeting ID: 827 0268 7881 Password: 543006 Password: 543006 In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aids and services for this meeting should contact the Management Services Department at 629-8701 (TTY/TDD: 711 or 888-735-5906) or by email: accessibility@ogdencity.com at least 48 hours in advance of the meeting. CERTIFICATE OF POSTING The undersigned, duly appointed City Recorder, does hereby certify that the above notice and/or agenda was posted in accordance with Utah State Code Annotated 52-4-202(3) on this day of ------------------- in the following places: 2nd floor foyer of the Ogden City Municipal Building; the Utah State Public Notice website, the Ogden City website, and provided to the Standard- Examiner. TRACY HANSEN, MMC/CRA OGDEN CITY RECORDER