Ogden Community Engagement and Opportunity Commission

MINUTES Ogden Diversity Commission Virtual - Zoom WEDNESDAY, December 8th, 2021 – 4:30 PM In Attendance: Jeremy Shinoda, Christine Ipsen, Roger Snow, Shardae Jones Betty Sawyer, Tom Szalay Excused: Kari Harbath, Stacy Bernal, Kathie Darby Absent: Taylor Knuth\ Ogden City Staff Present: CJ Hernandez Recording Link: https://us02web.zoom.us/rec/share/_uOMo8DqVgLtKXFfRgwHDA5Zzm694JlLVoC- MdwilTAQCXHmRpiDjiI3aJBAtGFR.J6rxQQARJqLpL3yO 1. Welcome. 2. Roll Call. 3. Action Item - approval of minutes from 11/10/2021. a. Chair Shinoda had one change; move Commissioner Jones from absent to excused. Commissioner Sawyer made a motion to approve the minutes. Commissioner Ipsen seconded. Motion passed unanimously. 4. New Business. 4.1. Current events in the community - Chair Shinoda a. Chair Shinoda attended the police town hall meeting. Diana reported that there wasn’t a good turnout. The only attendee was Chair Shinoda, but he did have a great conversation with the law enforcement leadership. He stated it was a great  networking opportunity for him. Commissioner Sawyer asked Diana if the police department was willing to schedule another one and how the Commission could support that. Diana stated that they are willing to schedule more meetings but are waiting for the holidays to pass. She stated the low attendance was probably due to the meeting having to be rescheduled several times and there were competing meetings going on that day. Diana asked the Commissioners for ideas on future topics. Commissioner Snow suggested a topic of how we can increase recruitment efforts for police departments and policing efforts in our schools for a future town hall meeting. Commissioner Jones asked if there was a flyer sent out or posted anywhere advertising that event. Diana stated they did post a flyer on their Facebook page and the Diversity Commission posted it as well on Facebook and Instagram. The Commission asked Diana if they could collaborate and help with the planning of the future town hall meetings. Diana didn’t see a reason why they could not. b. Commissioner Snow asked Diana if Ogden PD offered internships for high school students. Diana stated yes, they do, and she is over the internship program. The program is 6-7 weeks, where the students come in once or twice a week depending on their school schedule and they get to spend time with each division. If they are 18 or older, they can do a ride-along. She stated they have hired students from their internships. They don’t currently have anyone doing high school internships, but their college internships are going on now, with a couple more starting in January. c. The Marshall White Center Town Hall was conducted last week. Chair Shinoda stated it was a very good discussion and felt there is progress moving forward. d. Commissioner Jones asked if there was going to be a Christmas dinner at the Marshall White Center this year. Commissioner Ipsen stated that Edd Bridge reached out to her and expressed some concerns about having a large amount of people in the Marshall White Center for an event. Commissioner Ipsen will reach back out to Edd and find out what they decided to do.  e. Commissioner Sawyer stated Project Success has partnered with Operation Warm for an event on Saturday the 18th to hand out free coats and shoes to the community. f. Commissioner Ipsen stated that Community Christmas is December 11 th at Ben Lomond. 2000 children are involved in this event. CJ asked if there was a tabling opportunity for this event. Commissioner Ipsen replied that Commissioner Darby would be a great contact to give her that information. 4.2. Christmas Village Cottage- CJ Hernandez a. CJ stated she reached out to the Christmas Village Committee and there is a cottage available for next year’s Christmas Village. CJ sent out the guidelines for decorating the cottage to all Commissioners. She stated the Commission would need to submit a non-professional sketch of their concept by May to be approved by June so there would be enough time to start working on the cottage. The city starts setting up the village right after Halloween. A discussion can take place over the next few months on a concept. b. Chair Shinoda suggested having a sub-committee for this. Commissioner Snow stated he would be interested because he teaches an architecture class and has 120 students that could possibly help with this concept. The Commissioners are in support of this and creating a sub-committee to help with the project. 5. Old Business. 5.1. OWTECH Ogden City scholarship recipient & council meeting—Commissioner Darby a. CJ stated that the candidate selected was William Hendrix who is an older student going back to school as a second career and is studying graphic design. He’s had some health challenges due to Covid and has a small family to support. The City Council will do a presentation at their next meeting on December 14 th. She stated any Commissioner is welcome to attend that meeting. 5.2. Annual Report Status- Chair Shinoda a. Chair Shinoda stated this report should be finalized soon. b. CJ stated that the annual report needed to be presented to City Council so they would need to get on their schedule to present that report. 6. Committee Reports. 6.1. Outreach Committee Update a. Commissioner Szalay attended the grand opening for the Plaza and Monarch and stated that a few of the studio artists were disappointed that Craft Lake City charged a fee to get in, so they lost some business. Commissioner Szalay would like to promote more events in the community besides just tabling. 7. Comments from Staff. 7.1. CJ Hernandez a. CJ reminded the commission members that some terms are expiring in March. A member can only serve for two terms. Please send any new members that may be interested in joining. The application process is easy and available online. 8. Comments from Commission Members. 8.1. Commissioner Ipsen a. Commissioner Ipsen will check with Jordan on if the Commission can table at the Community Christmas. She will email the Commission as soon as she gets an answer. 8.2. Commissioner Sawyer a. Commissioner Sawyer stated there’s an opportunity for tabling at Marshall White next Saturday. She will be there from 11-4 if anyone is interested in attending. She also will send out information to CJ regarding Community Kwanzaa on December 27th at Second Baptist Church at 6pm. 9. Public comment: This is an opportunity to address the Commission regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comments will need to be submitted electronically, diversity@ogdencity.com or by calling 801-629-8109. Participants are to state their first and last name for the record. Comments will then be submitted for the record. 9.1. Bryce Sherwood- Weber County Health Department a. The health department had previously been involved with the Diversity Commission and would like to become more involved since they hired a Health Equity Coordinator. This position is funded by the health department and is  guaranteed until June 2023. The health department would like their equity coordinator to collaborate with the Commission, so they aren’t duplicating efforts on their part. b. Chair Shinoda asked if the new Equity Coordinator could commit to attending the monthly meetings of the Diversity Commission with a standing item on the agenda for community health updates. Mr. Sherwood stated that either he or the Equity Coordinator would be willing to attend the meetings. c. Commissioner Sawyer stated that at the height of Covid, they were having a multicultural covid committee meeting weekly with the health department to gain information. She asked Mr. Sherwood if that’s something that can be brought back. Mr. Sherwood stated they would be willing to participate. Chair Shinoda stated the Diversity Commission would take the lead in scheduling these meetings and would try to schedule one before the end of the year. d. CJ reminded the Commission of the Multicultural Affairs weekly meetings Fridays at 3:00 pm. She encouraged the Commissioners to attend these meetings if they were available. Chair Shinoda asked CJ to send him a link to the next meeting. 10. Adjournment. NEXT REGULAR OGDEN DIVERSITY COMMISSION MEETING WEDNESDAY, December 8th, 2021 Virtual Meeting *** Public meetings will be held electronically in accordance with House Bill 5002, Open and Public Meetings Act Amendments, signed into law on June 25, 2020. Pursuant to a written determination by the Ogden Diversity Commission Chair finding that conducting the meeting with an anchor location presents a substantial risk to the health and safety of those who may be present due to infectious and potentially dangerous nature of COVID-19 virus, public meetings with be held electronically for the next thirty (30) days. The public may monitor or listen to open portions of the meeting electronically by following the instructions below. No physical meeting location will be available.  Zoom Meeting Connect via Telephone https://us02web.zoom.us/j/82702687881?pwd 1 669 900 9128 =allaekVYUEFzT0pSQzZJdUVtalYzdz09 Meeting ID: 827 0268 7881 Meeting ID: 827 0268 7881 Password: 543006 Password: 543006 In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aids and services for this meeting should contact the Management Services Department at 629-8701 (TTY/TDD: 711 or 888-735-5906) or by email: accessibility@ogdencity.com at least 48 hours in advance of the meeting. CERTIFICATE OF POSTING The undersigned, duly appointed City Recorder, does hereby certify that the above notice and/or agenda was posted in accordance with Utah State Code Annotated 52-4-202(3) on this day of ------------------- in the following places: 2nd floor foyer of the Ogden City Municipal Building; the Utah State Public Notice website, the Ogden City website, and provided to the Standard- Examiner. TRACY HANSEN, MMC/CRA OGDEN CITY RECORDER Jeremy Shinoda, Chair, 26 January 2022