City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | December 15, 2020 | 7:00 PM A design workshop for the new Downtown Library was held at the Indian Creek Library at 5:00 PM. All council members were present for this meeting with the exception of Councilmember Campbell. 1. CALL TO ORDER The City Clerk called roll and all council members were present with Councilmember Campbell joining virtually. Present: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore Others in attendance were Assistant City Manager, Susan Sherman and City Attorney, Ron Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA Councilmember MCCoy asked for items D, L, and M, to be removed from the Consent Agenda and considered separately. Motion by Campbell, seconded by Vogt, to approve the Consent Agenda with the exception of items D, L, and M. The Motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore A. Consideration of approval of the City Council meeting minutes of December 1, 2020. Approved B. Consideration of cereal malt beverage license applications for calendar year 2021. Approved C. Consideration of approval for the 2021 Audit Plan. Approved D. Consideration of approval of memorandum of understanding with Johnson County, Kansas regarding provision of emergency medical services in Olathe. Page 1 of 7 City Council Meeting Minutes December 15, 2020 Councilmember McCoy asked for additional information. Fire Chief DeGraffenreid answered Mr. McCoy's questions. Motion by Campbell, seconded by Vogt, to approve item D of the Consent Agenda. Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore E. Consideration of a Master Right-of-Way license agreement with New Cingular Wireless PCS, LLC, d/b/a AT&T Mobility. Approved F. Consideration of Resolution No. 20-1073 defining the boundary of the City of Olathe as of December 31, 2020. Approved G. Request for approval of a Monument Sign Package for Olathe Station North (PR20-0018); located at 15135 W. 119th Street. Planning Commission recommends approval of this Sign Package 6 to 0. Approved H. Consideration of Consent Calendar. Approved I. Consideration of a Professional Services Agreement with Burns & McDonnell Engineering Company, Inc. for design and construction management services of the Johnson County Wastewater Flow Measurement Flume Project, PN 1-C-015-20. Approved J. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Wiedenmann, Inc. for the Basin M6 Sanitary Sewer Rehabilitation and Improvements Project, PN 1-R-001-20. Approved K. Consideration of a Professional Services Agreement with Metropolitan Energy Center for the Electric Vehicle Solar Charging and Fleet Electrification Project, PN 8-C-003-20. Approved L. Consideration of bids and award of contract with Beam Global for the purchase of six (6) Mobile-Solar-Electric Vehicle Charging Stations within the Electric Vehicle Solar Charging and Fleet Electrification project, PN 8-C-003-20. Councilmember McCoy asked for additional information about the charging stations planned for Olathe Lake. Page 2 of 7 City Council Meeting Minutes December 15, 2020 Field Operations Manager, Zach Hardy, said the stations are mobile and could be moved if the location became an issue. Motion by Campbell, seconded by Vogt, to approve item L of the Consent Agenda. The motion carried by the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore M. Consideration of bid and award of contract to Molle Chevrolet for the replacement of five (5) Nissan Leaf electric vehicles with five (5) Chevrolet Bolts for the Vehicle Maintenance Section of Public Works. Councilmember McCoy asked questions about what the City was planning to do with the 5 Nissan Leaf vehicles. Field Operations Manager, Zach Hardy, said the City was planning to sell them. Mr. McCoy said he wondered if they could be used for senior adult transportation. Motion by Campbell, seconded by Vogt, to approve item M of the Consent Agenda. The motion carries by the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore N. Consideration of renewal of contracts to BA Designs, Built Interior Construction, Commercial Concepts and Furnishings, Concepts for Business LLC, Encompas Corporation, Freedom Interior Solutions LLC, Interior Landscapes, John Marshall Company, Modern Business Interiors, Payless Office Products, Scott Rice Office Works, Spaces Inc, Staples Advantage, Team office, and United Office Products Inc for the purchase of office furniture city wide. Approved O. Consideration of the property, casualty, excess workers’ compensation, and crime insurance program for 2021. Approved 5. NEW BUSINESS-PUBLIC WORKS A. Consideration of Ordinance No. 20-44, RZ20-0001, requesting approval for a zoning amendment to Ordinance 18-39 for a PD (Planned District) and revised preliminary site development plan for Bach Homes on approximately 17.31 acres; located at the southwest corner of 127th Street and Mur-Len Road. Planning Commission recommends approval 6-0. Page 3 of 7 City Council Meeting Minutes December 15, 2020 Senior Planner, Kim Hollingsworth, gave a short presentation. Councilmember Mickelson said he noticed there were changes since 2018 and asked if the new 2020 plan was more conducive to the surrounding area. Ms. Hollingsworth said it was. Councilmember Vogt said she liked the look but had questions about the traffic. She said she wanted to make sure the area could handle the increased traffic. She asked about the signals and how they would be used to help the traffic flow. Ms. Hollingsworth identified where there would be restricted turns to help with the traffic flow. Councilmember Vogt asked about active space and Ms. Hollingsworth provided details about pedestrian connectivity, courtyards and connections to bike trails. Ms. Vogt also asked about the percentage of green space and Ms. Hollingsworth said it was a little over 20% which was typical. Ms. Vogt also expressed concern with the width of the sidewalks and said she would like to see them wider, to provide additional safety adjacent to busy streets. Councilmember Vogt asked about outside seating and drive through service at the proposed businesses and Ms. Hollingsworth said those were things that could be considered. Councilmember McCoy said he liked the proposed plans much better than the ones offered a couple of years ago. He said he liked the design and thought it was a good choice for the property. Mayor Bacon asked if the traffic signals were recommended or stipulated and Ms. Hollingsworth said they were stipulated as a part of the traffic study and would need to be installed prior to the certificate of occupancy being issued. The applicant, Nick Mason, with Bach Homes, thanked the staff for working with them on this project. He said they hoped to begin work in the spring. Page 4 of 7 City Council Meeting Minutes December 15, 2020 Councilmember Vogt said she really liked the project and reiterated her desire to see amenities that would engage residents in outdoor activities. Mr. Mason said they were working on the landscaping plan. He also said they would look at the width of the sidewalks and consider what could be done. Councilmember Campbell wondered if a new traffic study was needed if a drive through was added. Motion by Campbell, seconded by Vogt, to approve Ordinance No. 20-44. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore B. Consideration of Ordinance No. 20-45, RZ20-0012, requesting approval for rezoning from CP-2 (Planned General Business) District to R-3 (Residential Low-Density Multifamily) District and preliminary site development plan for Parkview South Apartments on approximately 5.2 acres; located in the vicinity of K-7 Highway and Harold Street. Planning Commission recommends approval 5 to 0. Senior Planner, Jessica Schuler, gave a short presentation. Councilmember Mickelson asked how long this area had been zoned C2 and undeveloped. Ms. Schuler said it had been at least 15 years. Mr. Mickelson said he was supportive of this project. Motion by Campbell, seconded by Vogt, to approve Ordinance No. 20-45. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore 6. NEW BUSINESS-ADMINISTRATION A. Consideration of Ordinance No. 20-46 amending Title 7 of the Olathe Municipal Code concerning regulation of Drinking Establishments. Motion by Campbell, seconded by Vogt, to approve Ordinance No. 20-46. The motion carried with the following vote: Yes: Brownlee, Campbell, Mickelson, McCoy, Bacon, Vogt, and Gilmore 7. NEW CITY COUNCIL BUSINESS Councilmember Gilmore thanked Chief DeGraffenreid and the Fire Department for the great job they did with the council member orientation. He expressed his Page 5 of 7 City Council Meeting Minutes December 15, 2020 gratitude for all they do for the City. Councilmember Brownlee said she had attended the orientation as well and said it was very informative. Councilmember Vogt pointed out that this was the last meeting of 2020 and said she was looking forward to 2021. She acknowledged there had been many losses in 2020, including the loss of Mayor Copeland. She wished everyone a Merry Christmas. She also thanked all the first responders and medical staff. She encouraged people to do everything they can to make it easier on them, including wearing masks. Councilmember Campbell mentioned the new vaccine and said the City Council would not make it a requirement. He said he is looking forward to 2021. Councilmember McCoy shared that the Council had seen some preliminary designs for the new downtown library and had been able to provide input. He said he believed 2021 would be an exciting year for the City. 8. END OF TELEVISED SESSION 9. GENERAL ISSUES AND CONCERNS OF CITIZENS None 10. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on the authorization of the 2021 Street Preservation Program, PN 3-P-000-21. Councilmember Mickelson said he was curious why the amount went up and Deputy Public Works Director, Beth Wright, said the increase would put the City back to the planned revenue from sales tax. Councilmember Vogt asked how the streets were selected. Page 6 of 7 City Council Meeting Minutes December 15, 2020 Ms. Wright gave a short presentation outlining the selection process and the planned projects. Mayor Bacon asked if the maps were on the City website so residents could access them and Ms. Wright said she was unsure, but would find out. 11. ADDITIONAL ITEMS Councilmember McCoy wished everyone a Merry Christmas. Councilmember Campbell wished everyone a Merry Christmas and said he was looking forward to being back at council meeting in person. Councilmember Brownlee thanked staff for all the work at various intersections. She also asked staff to provide the Council an update from BNSF regarding the railroad tracks. Ms. Brownlee said she would like for the Council to be involved if there was a review of this past year and the pandemic. She wished everyone a Merry Christmas. Councilmember Gilmore wished everyone a Merry Christmas and a happy new year. He said it is an honor to serve the community. 12. ADJOURNMENT The meeting was adjourned at 8:01 PM. Brenda D. Long City Clerk Page 7 of 7