City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | April 19, 2022 | 7:00 PM The City Council and the Teen Council had dinner in the City of Governors conference room at 5:30 PM. The Teen Council shared updates regarding their work this past year. 1. CALL TO ORDER Present: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Proclamation recognizing April 25-29, 2022 as Arbor Week. Mayor Bacon presented the Arbor Week proclamation to Jared Doran, City Arborist. Mr. Doran shared information about the history of Arbor Week and encouraged citizens to plant trees. B. Recognition of the Teen Council 2021-22 Seniors. Liz Ruback, Teen Council Coordinator, introduced the Teen Council seniors. Mayor Bacon presented each one with a certificate and gift from the City. The teens all expressed their gratitude for having the opportunity to be a part of Teen Council. C. Recognition of 2022 Olathe Civic Academy graduates. Megan Spence, Distribution Compliance Manager and Civic Academy Coordinator, shared about Civic Academy and introduced each participant. Merlin James, a Civic Academy participant, shared about the experience on behalf of the class. Mayor Bacon presented each person with a certificate. 5. PUBLIC HEARINGS Persons wanting to speak regarding a public hearing must sign up no later than 30 minutes prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.org or in person at City Hall. Each speaker is allowed up to 5 minutes to address the City Council. Page 1 of 8 City Council Meeting Minutes April 19, 2022 A. Consideration of a Public Hearing on a request by Griswold Industries for a single-phase project under a master resolution totaling 15,800 square feet of industrial space in the Grayson Enterprise LLC master resolution. John Page, Financial Strategy Manager, gave a presentation regarding the proposed IRB. No one had signed up to speak at the public hearing. Motion by Gilmore, seconded by Vogt, to close the public hearing. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex B. Consideration of Ordinance 22-17 authorizing issuance of the City’s taxable industrial revenue bonds in an amount not to exceed $2,200,000 to Griswold Industries, Series 2022, for the construction of an approximately 15,800 sq. ft. office and warehouse industrial space located at 15410 S Mahaffie Street. Motion by Gilmore, seconded by Vogt, to approve Ordinance No. 22-17. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex 6. CONSENT AGENDA Councilmember McCoy asked for item I to be removed from the Consent Agenda and considered separately. Councilmember Vogt asked for item H to be removed from the Consent Agenda and considered separately. Motion by Gilmore, seconded by Vogt, to approve the Consent Agenda with the exception of items H and I. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex A. Consideration of approval of the City Council meeting minutes of April 5, 2022. Approved B. Consideration of renewal drinking establishment application for Kansas City Concessions, LLC., d/b/a Residence Inn Kansas City Olathe. Approved C. Request for the acceptance of the dedication of land for public easements for a final plat of Great Plains Commerce Center, Second Plat (FP22-0001) containing one (1) lot and one (1) tract on Page 2 of 8 City Council Meeting Minutes April 19, 2022 approximately 11.18 acres; located at the north of 159th Street and east of S. Lone Elm Road. Planning Commission approved this plat 7-0. Approved D. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat for Parkside Reserve, First Plat (FP22-0006) containing 25 residential lots and three common (3) tracts on 10.80± acres; located south of W. 167th Street and east of Brougham Drive. Planning Commission approved this plat 7-0. Approved E. Request for the acceptance of the dedication of land for public easements and street right of way for a final plat of I-35 Logistics Park, Fifth Plat (FP22-0010), containing one (1) lot on approximately 37.54 acres; located northwest of W. Old 56 Highway and W. 159th Street. Planning Commission approved this plat 7-0. Approved F. Request for the acceptance of the dedication of land for public easements for a final plat of Corporate Ridge Apartments (FP22-0009), containing one (1) lot and two (2) tracts on approximately 56.42 acres; located at W. 106th St and W. 106th Terrace. Planning Commission approved the plat 7-0. Approved G. Consideration of Consent Calendar. Approved H. Consideration of Agreement No. 82-22 with the Kansas Department of Transportation (KDOT) for funding the construction of the 2022 Sidewalk Construction Project, PN 3-C-072-22. Councilmember Vogt said she pulled this item mainly to highlight the work that is being done. She asked how many missing sidewalks still need to be completed. Nate Baldwin, City Engineer, said he was unsure exactly how much still needed to be done, but would provide that information to the Council. Councilmember Vogt asked how we were preventing missing sidewalks in the future and Mr. Baldwin said developers are now required to put sidewalks in when they are building. Mayor Bacon asked about how it was determined where a sidewalk Page 3 of 8 City Council Meeting Minutes April 19, 2022 would go and Mr. Baldwin explained that there were varying factors and they end up choosing which side of the street it is installed on by what makes the most sense. Mayor Bacon said the Council appreciates staff's work on this project. Motion by Gilmore, seconded by Vogt, to approve Item H of the Consent Agenda. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex I. Consideration of a Professional Services Agreement with Olsson, Inc. for design of the Lift Station Replacements Project, PN 1-C-020-15. Councilmember McCoy asked how staff determined the need for a new lift station and how often they needed to be replaced. Nate Baldwin, City Engineer, said the life span of a life station is approximately 25 years. He said they are looking at different products to hopefully increase the life span. Councilmember McCoy asked how many are in the City and Mr. Baldwin said there are 22. Mayor Bacon said the Council appreciates the on-going maintenance provided by staff. Motion by Gilmore, seconded by Vogt, to approve item I on the Consent Agenda. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex J. Consideration of an Agreement with PROS Consulting, Inc. to develop a Parks and Recreation Master Plan, PN 4-C-120-22. Approved K. Consideration of renewal of contract to Rand Construction Company for plumbing services for the City of Olathe. Approved L. Consideration of renewal of contract with Tyler Technologies to provide Permitting Software for the City. Approved Page 4 of 8 City Council Meeting Minutes April 19, 2022 7. NEW BUSINESS A. Consideration of Ordinance No. 22-18, VAC22-0001, requesting approval of a vacation of a right-of-way for the Olathe Public Safety Center Subdivision; located at 501 E. Old 56 Highway. Planning Commission approved plat 7 to 0. Motion by Gilmore, seconded by Vogt, to approve Ordinance No. 22-18. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex B. Consideration of Ordinance No. 22-19 amending Chapter 3.60 of the Olathe Municipal Code pertaining to the Risk Management Policy. Motion by Gilmore, seconded by Vogt, to approve Ordinance No. 22-19. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex C. Consideration of Ordinance No. 22-20, amending Section 7.02.040 of the Olathe Municipal Code pertaining to Consumption on Public Property. Motion by Gilmore, seconded by Vogt, to approve Ordinance No. 22-20. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex D. Consideration of Ordinance No. 22-21 adding Chapter 7.22 to the Olathe Municipal Code establishing the Downtown Olathe Common Consumption Area. Motion by Gilmore, seconded by Vogt, to approve Ordinance 22-21. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex 8. NEW CITY COUNCIL BUSINESS Councilmember Mickelson congratulated the Teen Council Seniors and thanked citizens for participating in Civic Academy and the Citizens Police Academy. Councilmember Vogt welcomed Mary Ann Vasser back as City Auditor. She also asked about COVID relief funds and Michael Wilkes, City Manager, said they were in the process of making recommendations and would be providing more information during the budget process. Ms. Vogt asked clarifying questions about the funds received for 2021 and 2022. Page 5 of 8 City Council Meeting Minutes April 19, 2022 Councilmember Gilmore said he had attended the ribbon cutting for Lineage Logistics and said they had an amazing tour. Councilmember McCoy said he too had attended the Lineage Logistics ribbon cutting. He thanked staff for all they do and mentioned how they had quickly taken care of a missing manhole cover. He also said he attended the ribbon cutting for Cedar Niles Park and participated in the topping out ceremony at the new downtown library. Councilmember Felter said she attended the Lineage Logistics tour and it was fantastic. She congratulated the Teen Council seniors and the Civic Academy graduates. She also mentioned the Olathe Police and Fire Departments and noted their social media post about what is happening in their departments. Mayor Bacon said there would soon be public meetings regarding the Santa Fe Corridor and encouraged citizens to watch for dates. 9. END OF TELEVISED SESSION 10. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up no later than 30 minutes prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.org or in person at City Hall. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. George Mayleben, 14048 W. 151st Terrace #803, encouraged the Council to keep focused on the direction the City is going and be cautious with development. 11. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. DISCUSSION ITEMS 1. Discussion on the guiding principles in preparation for the 2023 budget process. Briana Burrichter, Chief Financial Officer, gave a presentation on the upcoming budget process. Page 6 of 8 City Council Meeting Minutes April 19, 2022 Councilmember Felter asked questions about the sale of bonds and the reliance on sales tax for revenue. She also asked about how Olathe compares with surrounding cities. Susan Sherman, Deputy City Manager, said that our sales tax is higher, but the mill levy is less because each city has a different composition. Mayor Bacon asked about digital payment options offered to citizens and Erin Vader, Exceptional Services Director said the City is rolling out a number of payment options. Councilmember Gilmore said he didn't believe the guiding principles aligned with what citizens currently want and he would like to see the principles be reevaluated. He said he would like for staff to determine the revenue the appraised property valuations would generate. He also said he would like to look at the rate of inflation and wants the level of reserves addressed in the discussion. He said then they would have better data to decide how the funds would be allocated. Councilmember Mickelson said he would advise caution regarding crypto currency. He also asked for more information and comparisons with surrounding cities to better understand where their revenue is derived from and how we can improve. Councilmember Felter also said she would advise using caution with crypto currency. She also said she believed the citizens are happy with the progression of the City and suggested looking for creative ways to continue to address issues that arise. Councilmember Vogt said it would be difficult to compare to surrounding cities since it is not always comparing apples to apples. She said she appreciated all the comments and wanted to be sensitive to taxpayers. She also said the citizens have come to expect excellence. She said they needed to make sure they knew what it cost to run the City at the current level. She asked for information to be provided to the Council Page 7 of 8 City Council Meeting Minutes April 19, 2022 about where the City stands with the current inflation. Michael Wilkes, City Manager, said he would provide that information for them. Ms. Vogt said she thought they needed to be very cautious and not allow services to decline. Councilmember Gilmore said he would like to see more data on the trend of valuations. He said he is concerned at the possibility of a recession. Ms. Burrichter provided the upcoming budget calendar to the Council and Mr. Wilkes explained details regarding some of the specific dates. 12. ADDITIONAL ITEMS Councilmember Mickelson said the secret sauce for the City is the leadership and said he was appreciative of all staff. City Manager, Michael Wilkes, said an agenda for the Council retreat had been sent to them. He also indicated more details would be sent in the next few days. Mayor Bacon asked staff if they could provide a report on the utilization of the electric vehicle charging stations at Lake Olathe. City Manager, Michael Wilkes, said staff would be happy to provide those reports. 13. ADJOURNMENT The meeting was adjourned at 8:36 PM. Brenda D. Long City Clerk Page 8 of 8