City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | May 3, 2022 | 7:00 PM 1. CALL TO ORDER Present: Mickelson, McCoy, Bacon, Vogt, Gilmore, and Essex Absent: Felter Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Proclamation recognizing May as Asian Pacific American Heritage Month. Mayor Bacon read and presented the proclamation to Wai Lee. Mr. Lee thanked the Council for the proclamation and recognition. B. Proclamation recognizing May 1-7, 2022 as Public Service Recognition Week. Mayor Bacon read and presented the proclamation to Daniel Pope. Mr. Pope thanked the Council for taking the opportunity to recognize staff and all they do. 5. CONSENT AGENDA Motion by Gilmore, seconded by Vogt, to approve the consent agenda as presented, the motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, and Essex Absent: Felter A. Consideration of approval of the City Council meeting minutes of April 19, 2022. Approved B. Consideration of a renewal drinking establishment application for Spin Concepts Inc, d/b/a SPIN Pizza. Page 1 of 6 City Council Meeting Minutes May 3, 2022 Approved C. Consideration of approval of the attached 2022 proposed Audit Plan. Approved D. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat of Lone Elm Commerce Center, 4th Plat (FP22-0003), containing two (2) lots on approximately 22.69 acres; located at 16521 S. Erickson Street. Planning Commission approved the plat 7 to 0. Approved E. Request for the acceptance of the dedication of land for public easements for a final plat of Executive Plaza Second Plat (FP22-0014), containing one (1) lot on approximately 1.12 acres; located northeast of W. 151st Street and Haskins Street. Planning Commission approved this plat 7 to 0. Approved F. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat of Estates of Canyon Oaks (FP22-0012) containing 60 lots and twelve (12) tracts on 45.15 acres; located south of College Boulevard and west of S. Cedar Creek Parkway. Planning Commission approved the plat 7 to 0. Approved G. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat of Reserve of Canyon Oaks (FP22-0013) containing 31 lots and seven (7) tracts on 45.88 acres; located south of College Boulevard and west of S. Cedar Creek Parkway. Planning Commission approved this plat 7 to 0. Approved H. Consideration of Consent Calendar. Approved I. Consideration of Resolution No. 22-1030 authorizing the City of Olathe’s project requests for inclusion in the 2023-2027 County Assistance Road System (CARS) Program. Approved J. Consideration of a Professional Services Agreement with Walter P. Moore and Associates, Inc. for design of the South Enterprise Street Improvements Project, PN 3-R-001-23. Approved K. Consideration of award of contract to Thompson Consulting Services for disaster debris monitoring services. Approved Page 2 of 6 City Council Meeting Minutes May 3, 2022 L. Consideration of award of contract to the Goodyear Tire Company for tires, tubes and the removal of scrap tires for the Vehicle Maintenance Division of Infrastructure. Approved M. Consideration of acceptance of proposal from Advanced Exercise Fitness Solutions to replace strength training equipment at the Olathe Community Center. Approved N. Consideration of the cyber liability insurance program for the period of May 14, 2022 to May 14, 2023. Approved O. Consideration of a request for a Professional Services Agreement with Shockey Consulting Services, LLC for on-call planning services. Approved 6. NEW BUSINESS A. Consideration of Ordinance No. 22-22 amending Title 18 Unified Development Ordinance pertaining to Chapters 18.10, 18.20, 18.30 18.40, 18.50 and 18.94 (UDO22-0001). Planning Commission recommends approval 7-0. Motion by Gilmore, seconded by Vogt, to approve Ordinance No. 22-22 as presented, the motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, and Essex Absent: Felter 7. NEW CITY COUNCIL BUSINESS Councilmember McCoy spoke about great service he has received at the library and thanked city staff for all they do for Olathe. Councilmember Gilmore expressed his thanks to city staff and all they do to help run the city. He added that the success of the city is largely because of the staff. Councilmember Gilmore stated he had the opportunity to hear County Appraiser, Beau Boisvert, speak on a 2022 update and asks for him to present to the Council. Councilmember Vogt thanked staff for all they do for Olathe. She also stated she had an opportunity to attend a dedication of a building at the Beautiful Savior Lutheran Church last Sunday, and noted all the faith community does in Olathe. Page 3 of 6 City Council Meeting Minutes May 3, 2022 Councilmember Mickelson thanked city staff for the service they provide the council and the citizens of Olathe. Councilmember Essex thanked staff for what they do and noted that it was also teacher appreciation week. City Manager, Michael Wilkes, thanked the Council for the recognition to the employees. He noted the passion and stewardship of the employees and all they do for Olathe. Mayor Bacon thanked staff for everything they do for the city and stated there are many events coming up including Fourth Fridays, the city swimming pools opening, and a full line up of summer concerts. 8. END OF TELEVISED SESSION 9. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up no later than 30 minutes prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.org or in person at City Hall. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. None heard. 10. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on a request by 167th Street Land, LLC for a single-phase project under a master resolution totaling 134,643 square feet of industrial space in the 167th Street Land, LLC master resolution. Report accepted 2. Report on a request by 167th Street Land, LLC for a single-phase project under a master resolution totaling 147,955 square feet of industrial space in the 167th Street Land, LLC master resolution. Report accepted 3. Report on the authorization of the 167th Street and 169 Highway Overpass Preliminary Engineering Project, PN 3-C-010-22. Page 4 of 6 City Council Meeting Minutes May 3, 2022 Report accepted 4. Report on a request for annexation of approximately 174.64 acres, located southwest of 151st Street and Lone Elm Road (ANX22-0003). Report accepted 5. Quarterly Procurement Report. Councilmember Mickelson asked what smart covers for manholes are and what are we gaining from them. Deputy Director, Beth Wright, stated the smart covers have sensors on the underside of the cover that monitors water flow for waste water collection. Report accepted B. DISCUSSION ITEMS 1. Exceptional Service Focus Area Update. (20 min) Director of Exceptional Services, Erin Vader, provided a presentation to the council. 11. ADDITIONAL ITEMS Councilmember Vogt wanted to look at meeting with the Planning Commission because there are multiple new members on Planning Commission along with the City Council. Councilmember McCoy noted that Deputy City Attorney, Chris Grunewald, will be celebrating his seventh anniversary with the city in the coming days. Mayor Bacon asked about report number 3 and wanted to know if it will be an overpass or have full access. Deputy Director, Beth Wright, stated it would only be an overpass with access to 169 hwy, just north of the overpass about 1/2 mile. Mayor Bacon also announced the liaison positions for different committees. The committees are as follows: Municipal Judge: Councilmembers Wes McCoy, Adam Mickelson, and Robin Essex. Page 5 of 6 City Council Meeting Minutes May 3, 2022 City Auditor: Councilmembers Marge Vogt, Kevin Gillmore, and LeEtta Felter. Historic Preservation Board: Councilmember Robin Essex. Downtown Sculpture Exhibit Committee: Councilmember Adam Mickelson. Kansas Legislative Policy Committee: Councilmember Wes McCoy. Mayor Bacon stated he wishes to push items for the July 5th meeting to July 12th, if possible, so the July 5th meeting could be canceled. 12. ADJOURNMENT The meeting was adjourned at 7:51 PM. Eric Strimple Assistant City Clerk Page 6 of 6