City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | April 4, 2023 | 7:00 PM City Council tour of the new downtown library - 5:45 PM 1. CALL TO ORDER Present: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Proclamation declaring Olathe a Seven Days Supportive City. Mayor Bacon presented the proclamation to Kelsey Parker, Board member of the Seven Days Foundation. Ms. Parker thanked the mayor and council for the recognition and spoke about what the Seven Days Foundation does. B. Proclamation recognizing the Olathe Chamber of Commerce for their 100th Anniversary. Mayor Bacon presented the proclamation to Tim McKee, CEO of the Olathe Chamber of Commerce. Mr. McKee thanked the mayor and the council for the recognition. He also stated the chamber will be moving to the new downtown library next week. 5. CONSENT AGENDA Councilmember Felter asked for items D and E to be pulled and considered separately. Motion by Gilmore, seconded by Vogt, to approve the Consent Agenda as presented with the exception of items D and E. The motion carried with the following vote: Page 1 of 6 City Council Meeting Minutes April 4, 2023 Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex A. Consideration of approval of the City Council meeting minutes for the March 21, 2023 regular council meeting and the March 23, 2023 joint City Council and Olathe School Board of Education meeting. Approved B. Consideration of a renewal drinking establishment application. Approved C. Consideration of approval of the attached 2023-2024 Audit Plan. Approved D. Consideration of Resolution 23-1025 adopting the Parks and Recreation Master Plan. Councilmember Felter stated items D and E could be discussed at the same time. She thanked Mike Sirna, Mary Jaeger and team for their hard work on the two plans. Motion by Gilmore, seconded by Vogt, to approve item D as presented. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex E. Consideration of Resolution 23-1026 adopting the Trails and Greenways Guiding Plan. Motion by Gilmore, seconded by Vogt, to approve item E as presented. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex F. Request for the acceptance of the dedication of land for public easements for a final plat of OPH Mental Health (FP22-0049) containing two (2) lots on 8.01 acres; located southwest of W. 153rd Street and OMC Parkway. Planning Commission approved this plat 9 to 0. Approved G. Consideration of Consent Calendar. Approved H. Consideration of Resolution 23-1027 authorizing the Animal Shelter Project, PN 6-C-007-23. Approved I. Consideration of Resolution 23-1028 authorizing the Fire Station No. 9 project, PN 6-C-013-23. Page 2 of 6 City Council Meeting Minutes April 4, 2023 Approved J. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to McAnany Construction, Inc. for construction of the Santa Fe Street Arterial Mill and Overlay Project, PN 3-P-006-23. Approved K. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Wiedenmann, Inc. for rehabilitation of the Cedar Creek WWTP - Junction Box Repair Project, PN 1-C-022-22. Approved L. Consideration of Professional Services Agreement with Renaissance Infrastructure Consulting, Inc. for 2023 inspection services. Approved M. Consideration of Professional Services Agreement with George Butler Associates, Inc. for 2023 inspection services. Approved N. Consideration of Supplemental Agreement No. 1 with VFA, Inc., an affiliate of The Gordian Group, Inc., for Facility Condition Assessments and ADA Assessments. Approved O. Consideration of award of contract to Key Equipment, LLC for the purchase of an Envirosight Rovver X Camera System for the Stormwater Section of Infrastructure. Approved P. Acceptance of renewal of contracts to C&B Equipment Midwest, Inc. and Letts, Van Kirk and Associates for water and wastewater pump repair and replacement for the Environmental Services Division of Infrastructure. Approved 6. NEW BUSINESS A. Consideration of Ordinance No. 23-07 (RZ21-0015), a rezoning from the CTY RUR (County Rural) District to the R-3 (Low-Density Multifamily) District and a preliminary site development plan for Woodland Forest on approximately 33.89 acres; located southeast of Highway K-10 and Woodland Road. Motion by Gilmore, seconded by Felter, to approve Ordinance No. 23-07 related to RZ21-0015 as presented. The motion carried with the following vote: Yes: McCoy, Bacon, Gilmore, and Felter No: Mickelson, Vogt, and Essex Page 3 of 6 City Council Meeting Minutes April 4, 2023 7. NEW CITY COUNCIL BUSINESS Councilmember Vogt acknowledged the police staff for their hard work and noted that the department had their award ceremony last week allowing everyone to see the heroes that work in the police department. Councilmember McCoy stated that himself, along with councilmember Felter, City Manager, Michael Wilkes, Assistant to the Mayor, Liz Ruback, and two teen leaders went to Washington DC. While there, they had the opportunity to participate in roundtable discussions with other cities on issues they are seeing. Councilmember Felter reminded citizens of the upcoming mail in ballots that will be going in the mail in the coming days. She also stated the council had an opportunity to tour the new downtown library and added the grand opening will be April 29th. Ms. Felter congratulated police staff for their awards and mentioned the city has three fire fighters in Abilene to help with wild fire danger. Mayor Bacon stated the city celebrates the life of Dyce Bonham, a long time Olathe leader. Mr. Bacon also stated on April 19th he will host a Scouting Open House. 8. END OF TELEVISED SESSION 9. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up no later than 30 minutes prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.org or in person at City Hall. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. No comments heard. 10. CONVENE FOR PLANNING SESSION Reports are prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on a request by Heartland Coca-Cola Bottling Company, LLC for an issuance request for industrial revenue bonds and tax phase-in for the construction of a 600,000 square foot bottling, warehouse and distribution facility on approximately 116-acres site located on the west side of Hedge Lane, north of 175th Page 4 of 6 City Council Meeting Minutes April 4, 2023 Street. Report accepted B. DISCUSSION ITEMS 1. Presentation regarding the City of Olathe Outdoor Warning System. (20 Min) Chief DeGraffenreid provided a presentation to the council on the outdoor warning system. Councilmember Vogt asked about prior funding and coverage of sirens. Chief DeGraffenreid stated Olathe is virtually 100% covered and spoke about funding. 2. Exceptional Services Focus Area Update. (20 Min) Exceptional Services Director, Erin Vader, provided a presentation on the Exceptional Services focus area. Councilmember Felter was impressed to learn about the S.T.A.R.T. model used in customer service. Mayor Bacon asked clarifying questions about the notice sent in the utility bills. Customer Service Manager, Jillian Foster, provided an explanation on why the decision to remove remittance envelopes was made. 11. EXECUTIVE SESSION A. To discuss personnel matters of non-elected personnel pursuant to the exception provided in K.S.A.75-4319(b)(1) regarding the evaluation of the City Manager. Motion by Gilmore, seconded by Vogt, to recess into executive session to discuss personnel matters of non-elected personnel pursuant to the exception provided in K.S.A.75-4319(b)(1) regarding the City Manager position for 47 minutes to return to council chambers at 8:55 PM. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex Mayor Bacon and Councilmembers Mickelson, Essex, and Gilmore reconvened from executive session. Motion by Bacon, seconded by Mickelson, to return to executive session for an Page 5 of 6 City Council Meeting Minutes April 4, 2023 additional 20 minutes, returning at 9:15 PM. The motion passed 4-0. Mayor Bacon and Councilmembers Mickelson, Vogt, Essex and Felter reconvened from executive session. Motion by Vogt, seconded by Essex, to return to executive session for an additional 20 minutes, returning at 9:35 PM. The motion passed 5-0. Mayor Bacon and Councilmembers Mickelson, Essex and Vogt reconvened from executive session. Motion by Vogt, seconded by Essex, to return to executive session for an additional 5 minutes, returning at 9:40 PM. The motion passed 4-0. 12. RECONVENE FROM EXECUTIVE SESSION The council reconvened from executive session at 9:40 PM. Mayor Bacon stated the council was very pleased with City Manager, Michael Wilkes. 13. ADDITIONAL ITEMS Councilmember McCoy stated the Municipal Judge committee met and they are planning on having Judge McElhinney's annual review at the May 16, 2023 meeting. 14. ADJOURNMENT The meeting was adjourned at 9:46 PM Eric Strimple Assistant City Clerk Page 6 of 6