City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | August 1, 2023 | 7:00 PM 1. CALL TO ORDER Present: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Consideration of Resolution No. 23-1049 reappointing members to the Olathe Public Art Committee. Renee Rush, staff liaison for the Public Arts Committee, introduced the appointees and Mayor Bacon presented certificates of appointment. Motion by Gilmore, seconded by Vogt, to approve Resolution No. 23-1049. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex B. Consideration of Resolution No. 23-1050 reappointing members to the Citizens Police Advisory Council. Mayor Bacon introduced Dennis Vaverka, chairman of the Citizens Police Advisory Council. Mr. Vaverka introduced each appointee and the Mayor present certificates of appointment. Motion by Gilmore, seconded by Vogt, to approve Resolution No. 23-1050. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex 5. CONSENT AGENDA Approval of the Consent Agenda Page 1 of 6 City Council Meeting Minutes August 1, 2023 Councilmember McCoy asked for item O to be removed and considered separately. Councilmember Felter asked for item P and Q to be removed and considered separately. Motion by Council Member Gilmore, seconded by Council Member Vogt, to approve the Consent Agenda with the exception of items O, P, and Q. The motion carried by the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex A. Consideration of approval of the City Council meeting minutes of July 18, 2023. approved. B. Consideration of renewal drinking establishment application. approved. C. Consideration of Travel Request Authorization for the City Manager, Michael Wilkes to attend an LKM meeting in McPherson Kansas on September 7 and 8. approved. D. Consideration of Resolution No. 23-1051 reappointing and appointing members to the Board of Zoning Appeals. approved. E. Consideration of Resolution No. 23-1052 (SU23-0011), requesting approval of a special use permit for a Conference and Retreat Center for Princess Banquet Hall on approximately 0.41 acres, located at 100 N. Church Street. Planning Commission recommends approval 8-0-1. approved. F. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat of Lone Elm Commerce Center, 5th Plat (FP23-0018), containing one (1) lot and two (2) tracts on approximately 20.31 acres, located at 167th and Erickson Street. Planning Commission approved the plat 6 to 0. approved. G. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat of Mather West (FP23-0019), containing three (3) lots and two (2) tracts on approximately 18.67 acres, located south of W. 151st Street and Red Bird Street. Planning Commission approved the plat 6 to 0. approved. Page 2 of 6 City Council Meeting Minutes August 1, 2023 H. Request for the acceptance of the dedication of land for public easements for a final plat of Parkview Apartments, Second Plat (FP23-0020), containing sixteen (16) lots and one (1) tract on approximately 22.25 acres, located at 22108 W. 123rd Place. Planning Commission approved the plat 6 to 0. approved. I. Consideration of Consent Calendar. approved. J. Consideration of an Agreement with John A. Marshall Company for furniture for the Police Building Expansion Phase II project, PN 6-C-010-20. approved. K. Consideration of an Agreement with John A. Marshall Company for Furniture Package 2 for the Police Building Expansion Phase II project, PN 6-C-010-20. approved. L. Consideration of an Agreement with Scott Rice Office Works for furniture for the Police Building Expansion Phase II project, PN 6-C-010-20. approved. M. Consideration of an Agreement with United Office Products, Inc. for furniture for the Police Building Expansion Phase II project, PN 6-C-010-20. approved. N. Consideration of an Agreement with Encompas Corporation for Furniture Package 4 for the Police Building Expansion Phase II project, PN 6-C-010-20. approved. O. Consideration for approval of the 2023 Byrne Justice Assistance Grant (JAG) Program. Councilmember McCoy asked for item O to be removed from the Consent Agenda and considered separately. He said he wanted to acknowledge the hard work staff does to seek out funding sources such as grants. Motion by Gilmore, seconded by Vogt, to approve item O. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex P. Consideration of the 2023-2025 Agreement with USD 233 providing for Page 3 of 6 City Council Meeting Minutes August 1, 2023 School Resource Officers. Councilmember Felter, said she wanted to pull items P and Q to highlight the extrodinary collaboration between the City and the school district. She said there are many communities that do not have this type of relationship. Motion by Gilmore, seconded by Vogt, to approve item P. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex Q. Consideration for the approval of the 2023-2025 agreement with USD 233 providing for a Police Resource Instructor in support of the 21st Century Public Safety program at Olathe West High School. Motion by Gilmore, seconded by Vogt, to approve item Q. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex R. Consideration for approval of the 2023-2025 Agreement with The Kansas School for The Deaf providing for a School Resource Officer. approved. 6. NEW BUSINESS A. Consideration of Ordinance No. 23-19 levying assessments to collect city expenditures for weed mowing and debris removal. Motion by Gilmore, seconded by Vogt, to approve Ordinance 23-19. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex 7. NEW CITY COUNCIL BUSINESS Councilmember Felter congratulated the fire department on an award from the American Heart Association. She also mentioned there are three Olathe firefighters who are in Alaska for a Wild Land deployment. She asked Fire Chief DeGraffenreid to explain more details about how the department handles the increased calls during an event such as the recent storms. Ms. Felter also thanked Police Chief Butaud for the Kia locks provided to Olathe citizens. She then thanked all the election workers as well as the candidates for their commitment to Olathe. Councilmember McCoy acknowledged the Olathe fire department is one of the Page 4 of 6 City Council Meeting Minutes August 1, 2023 best in the nation. Councilmember Vogt said it was a great time to acknowledge all city staff for their excellent service. Councilmember Essex also thanked city staff for all they do. Mayor Bacon reminded everyone that it was National Night out and also invited scouts to the upcoming Scouting Open House. 8. END OF TELEVISED SESSION 9. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up no later than 30 minutes prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.gov or in person at City Hall. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. Kaylan Campain, 14342 W 123rd Street, spoke about additional needs in the Olathe school district for children with autism. 10. CONVENE FOR PLANNING SESSION A. DISCUSSION ITEMS 1. General Overview of the Proposed 2024 Solid Waste, Stormwater, Street Maintenance Sales Tax, Park Sales Tax, and Recreation Fund Budgets, 2024-2028 Capital Improvement Plan (CIP), and fees. Grant Mayfield, Budget Analyst, gave the budget presentation. Councilmembers Felter and McCoy had questions about solid waste and Darren Gilbert, Solid Waste Manager, answered their questions. Councilmember Gilmore asked about transfers to the Rec Fund and what is expected for the future. Quality of Life department manager, Mike Sirna and City Manager, Michael Wilkes addressed his concerns and explained the City will continue to look for solutions. Councilmember Vogt asked about the Community Center Page 5 of 6 City Council Meeting Minutes August 1, 2023 being self supporting and wondered if scholarships were still being offered. Mr. Wilkes said scholarships were still be offered but there had been changes post-COVID. Councilmember Felter asked about current membership numbers and Mr. Sirna said the numbers were close to 2019 numbers. Mayor Bacon asked about updated fees regarding pool passes and Mr. Sirna said there had been some negative feedback and the membership structure was being looked at. Councilmember Gilmore asked questions about the general fund and Mr. Wilkes explained the year end funds he was referencing. Mayor Bacon asked general questions regarding fees and Mr. Mayfield said there was additional fee information in the fee section of the budget notebook provided to the council. 11. ADDITIONAL ITEMS No additional items. 12. ADJOURNMENT The meeting was adjourned at 8:02 P.M. Brenda D. Swearingian City Clerk Page 6 of 6