City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | August 15, 2023 | 7:00 PM 1. CALL TO ORDER Present: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN TELEVISED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE Mayor Bacon announced that staff had asked for item L on the Consent Agenda to be pulled and considered at a later date. 4. SPECIAL BUSINESS A. Consideration of Resolution No. 23-1053 reappointing a member to the Parks and Recreation Leadership Board and Board of Trustees of the Olathe Parks and Recreation Foundation. Mayor Bacon introduced Greg Foss, chairman of the Parks and Recreation Leadership Board. Mr. Foss introduced Isaac McCalla and Mayor Bacon presented Mr. McCalla with a certificate of reappointment. Motion by Gilmore, seconded by Vogt, to approve Resolution No. 23-1053. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex B. Presentation of the Mayor’s Cup. Mayor Bacon announced that Garmin was the highest scoring Olathe company in the Kansas City Corporate Cup Challenge. Garmin associate, Sarang Mairal accepted the Mayor's Cup award. Mr. Mairal expressed thanks to the Mayor and Council for their Page 1 of 8 City Council Meeting Minutes August 15, 2023 support of the Corporate Challenge. C. Presentation of the Leading the Way Award to the City of Olathe. Mayor Bacon invited Chris Tatham to the podium to present the Leading the Way Award from ETC institute. Mr. Tatham expressed how proud he was to present this award to his hometown. 5. CONSENT AGENDA Approval of the Consent Agenda Mayor Bacon indicated staff had asked for item L to be removed to be considered at a later date. Councilmember McCoy asked for items J, M, and Q to be removed and considered separately. Councilmember Vogt asked for item P to be removed and considered separately. Councilmember Gilmore indicated he also wanted item Q to be considered separately because he serves on one of the boards being considered for a grant and would be abstaining from any discussion or vote. Motion by Council Member Gilmore, seconded by Council Member Vogt, to approve the Consent Agenda with the exception of items J,L,M,P and Q. The motion carried by the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex A. Consideration of approval of the City Council meeting minutes for the August 1, 2023 meeting. approved. B. Consideration of renewal drinking establishment applications. approved. C. Consideration of a precious metal dealer license renewal application. approved. D. Consideration of Travel Request Authorization for City Manage, Michael Wilkes, to travel to Austin, Texas to attend the ICMA conference September 30 to October 4. approved. Page 2 of 8 City Council Meeting Minutes August 15, 2023 E. Consideration of Change Order to the contract with Kajohn Consulting Group for additional funds to support Workday Phase 3 testing, go-live and postproduction support. approved. F. Consideration of Resolution No. 23-1054 (SU23-0010), requesting approval of a special use permit for Motor Vehicle Sales for Dotte Auto on approximately 0.74 acres, located at 905 S. Kansas Avenue. Planning Commission recommended approval 6 to 0. approved. G. Consideration of Consent Calendar. approved. H. Consideration of a Professional Services Agreement with GLMV Architecture, Inc. for design of the Black Bob Park Improvements Project, PN 4-C-008-23. approved. I. Consideration of a Professional Services Agreement with Vireo, LLC for master planning services for the Cedar Lake Improvements Project, PN 4-C-003-15. approved. J. Consideration of an Invoice from Wiedenmann, Inc. for Emergency Sanitary Sewer Pipe Replacement at Rolling Ridge Trail and Loula Street. Councilmember McCoy asked clarifying questions on why there was a need for hiring a contractor for this repair. Nate Baldwin, City Engineer, said it was because of the need to accomplish the repair in a very quick manner and the equipment that was needed to perform the repairs. Motion by Gilmore, seconded by Vogt, to approve item J. The motion carried with teh following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex K. Consideration of additional spending authorization with Haren & Laughlin Construction Company, Inc. for general carpentry services for the Facilities Division of Infrastructure. approved. L. Consideration of a Professional Services Agreement with Burns & McDonnell Engineering Company, Inc. for design of the City of Olathe Solid Waste Transfer Station Expansion Project, PN 6-C-023-20. Page 3 of 8 City Council Meeting Minutes August 15, 2023 Staff asked for this item to be withdrawn to be considered at a later date. This Council Consent was withdrawn. M. Consideration of acceptance of bids and award of contract to Epoxy Coating Specialists for recoating of the pool deck as part of the Olathe Community Center Natatorium Renovation Project, PN 6-R-001-22. Councilmember McCoy had questions about the length of time the new decking would last and also the length of time it would take for the repairs. Dustin Fergen, Facilities Project Manager, provided more detailed information about the timelines. Motion by Gilmore, seconded by Vogt, to approve item M. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Gilmore, Felter, and Essex N. Consideration of an Agreement with SFS Architecture for design services for the Olathe Animal Shelter Project PN 6-C-007-23. approved. O. Consideration of Resolution No. 23-1055 adopting the Olathe Public Library Master Plan. approved. P. Consideration of Resolution No. 23-1056 allowing the hunting of deer with bow and arrow for the 2023-2024 season as part of the Urban Deer Management Program. Councilmember Vogt asked for this item to be removed and considered separately. She indicated she planned to vote against this resolution as she does not support this activity within the city limits. Councilmember Essex asked questions about the application process and Paul Krueger, Park Services Manager, explained the process. Mayor Bacon asked questions about accuracy testing for the hunters. Mr. Krueger said that was no longer a part of the process and wasn't sure when it had been eliminated. Motion by Gilmore, seconded by Felter, to approve item P. The motion Page 4 of 8 City Council Meeting Minutes August 15, 2023 carried with the following vote: Yes: Mickelson, Bacon, Gilmore, Felter, and Essex No: McCoy, and Vogt Q. Consideration of the 2023 Subrecipient Agreements for Olathe’s Community Development Block Grant (CDBG) projects. Councilmember McCoy asked for this item to be removed and considered separately to allow the opportunity to highlight the great things this grant will provide for the community. Councilmember Gilmore excused himself from the room. Motion by Vogt, seconded by McCoy, to approve item Q. The motion carried with the following vote: Yes: Mickelson, McCoy, Bacon, Vogt, Felter, and Essex Abstain: Gilmore R. Consideration of renewal of contract with Dell Marketing L.P. for computer equipment, peripherals, and related services. approved. S. Acceptance of bid and consideration of award of contract to Safeware Inc., All Safe Industries Inc, and FarWest Environmental Supply Inc for the replacement purchase of Hazardous Material monitoring and identification equipment for the Fire Department. approved. T. Consideration for the approval of the 2023-2025 Agreement with USD 233 providing for a Fire Resource Instructor in support of the 21st Century Public Safety program at Olathe West High School. approved. U. Consideration for approval of three (3) 2023 Ford Edge SUV vehicles to supplement the police department fleet to account for growth and new positions. approved. 6. NEW CITY COUNCIL BUSINESS Councilmember Mickelson thanked citizens for participating in the meeting regarding the 119th Street improvements. He assured them that the council was listening and considering all concerns. Councilmember Essex congratulated staff for the Leading the Way award. She also shared about having the opportunity to tour the new police building. Page 5 of 8 City Council Meeting Minutes August 15, 2023 Councilmember Felter expressed her condolences to the family of the fallen police officer in Fairway. She shared that she had the privilege to greet Dolly Parton and bring the Imagination Library to Kansas. She also told about the wife of an Olathe firefighter who provided life saving assistance to a child at Lake Olathe. Councilmember McCoy, encouraged citizens to tour Ensor Farm during it's 100 year anniversary. Councilmember Gilmore also congratulated staff on receiving the Leading the Way award. Mayor Bacon announced the Budget and Revenue Neutral public hearing would be held in the Council Chamber on August 22, at 5:30 PM. He also invited citizens to attend the Mayor's Children's Fund Eggstravaganza on November 14, 2023 at First Watch. 7. END OF TELEVISED SESSION 8. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up no later than 30 minutes prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, emailing CCO@Olatheks.gov or in person at City Hall. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. Deb Wallace, 20279 W 122nd Terr., expressed concerns regarding the 119th Street and Woodland project. She asked how the citizens in the area could continue to stay informed regarding this project. Nate Baldwin, City Engineer, directed her to the City's website and said they would be posting regular updates. 9. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on a request by 167 Logistics Centre West, LLC for issuance of industrial revenue bonds for the construction of a Page 6 of 8 City Council Meeting Minutes August 15, 2023 438,314 square foot industrial/warehouse building on approximately 22.55 acres of land on the northeast corner of 167th Street and Monticello Road. Report accepted. B. DISCUSSION ITEMS 1. Discussion on the status of the K-10 Corridor Project. (20 min.) Beth Wright, Infrastructure Deputy Director, introduced Cameron McGown with HNTB, Mr. McGown gave a presentation on the status of the K-10 corridor project. Several council members asked questions about the express lanes, how the tolls would work, signage and speeding. Mr. McGown explained more details regarding the possibility of express lanes and how they would work. Concerns were also raised about noise levels for neighboring communities and Mr. McGown said a noise study would be included. Questions were asked about the financing and what input the City of Olathe and the City of Lenexa would have with the final details were being determined. Mr. McGown said there were varying possibilities but would work with both cities to make the best decisions. Mayor Bacon suggested the City make the QR code Mr. McGown provided available to citizens so they could obtain additional information regarding this project. 10. ADDITIONAL ITEMS Councilmember Vogt asked what the Council was planning to do for Old Settlers Parade. City Manager, Michael Wilkes, said he thought the golf carts had been reserved but would confirm and let them know. Councilmember Vogt asked for information from staff regarding the benefits of improvements at K-10 and Lone Elm. Page 7 of 8 City Council Meeting Minutes August 15, 2023 Mayor Bacon said he thought there would be another meeting with KDOT later this year. Mr. Wilkes said he would coordinate with staff regarding this information. Councilmember Gilmore asked if a joint study session with Lenexa would be beneficial and Mr. Wilkes said that was something they could look at. Mayor Bacon suggested the council evaluate some upcoming council dates for possible cancellations. He suggested the possibility of canceling December 19, 2023 and he also suggested moving the two meetings in January 2024 to the second and fourth Tuesdays. There was a consensus to move forward with the change. Mr. Wilkes said staff would proceed as if not having the December 19th meeting unless it became necessary. 11. ADJOURNMENT The meeting adjourned at 8:28 PM. Brenda D. Swearingian City Clerk Page 8 of 8