City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | June 18, 2024 | 7:00 PM 1. CALL TO ORDER Present: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex 2. BEGIN LIVE STREAMED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Consider motion to adopt a resolution appointing and reappointing members to the Persons with Disabilities Advisory Board. Mayor Bacon introduced Mark Gash, the Persons with Disabilities Advisory Board Chairman. Mr. Gash introduced the board members being appointed and Mayor Bacon presented each with a certificate. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 24-1023. The motion carried with the following vote: Yes: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex 5. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a council member requests that an item be removed from the consent agenda and considered separately. Approval of the Consent Agenda Motion by Vogt, seconded by Gilmore, to approve the Consent Agenda. The motion carried with the following vote: Yes: Bacon, Vogt, Gilmore, Schoonover, Felter, Vakas, and Essex A. Consideration of approval of the City Council meeting minutes of June 4, 2024. approved. B. Consideration of renewal license(s) as recommended by the City Clerk. Page 1 of 7 City Council Meeting Minutes June 18, 2024 approved. C. Consideration of Resolution No. 24-1024 calling for a public hearing to levy assessments to collect unpaid city expenditures for mowing of weeds and removal of debris. approved. D. Consideration of a Business Expense Statement for the City Manager Michael Wilkes to attend a League of Kansas Municipalities meeting on June 6. approved. E. Request for the acceptance of the dedication of land for public easements for a final plat of Bach Homes, Second Plat (FP24-0014), containing one (1) lot and five (5) tracts on approximately 12.63 acres, located southwest of W. 127th Street and N. Mur-Len Road. Planning Commission approved the plat 8 to 0. approved. F. Request for the acceptance of the dedication of land for public easements for a final plat of Executive Plaza, Third Plat (FP24-0015), containing one (1) lot and one (1) tract on approximately 3.68 acres, located northeast of W. 151st Street and S. Pflumm Road. Planning Commission approved the plat 8 to 0. approved. G. Request for the acceptance of the dedication of land for public easements for a final plat of Asbury Centre, Third Plat (FP24-0017), containing two (2) lots and one (1) tract on approximately 3.75 acres, located southwest of W. 158th Street and S. Hunter Street. Planning Commission approved the plat 8 to 0. approved. H. Consideration of Consent Calendar. approved. I. Consideration of an Agreement with Johnson County for construction of the Indian Creek - Lindenwood, Jamestown to Arrowhead, Stormwater Improvement Project, PN 2-C-016-22.. approved. J. Consideration of an Agreement with Johnson County for a Preliminary Project Study for the Cedar Lake Dam Restoration Project, 2-C-021-23. approved. K. Consideration of reimbursement agreement with Water District No. 1 of Johnson County for watermain installation associated with the SE Pressure Zone Interconnect Project, PN 5-C-019-22. approved. Page 2 of 7 City Council Meeting Minutes June 18, 2024 L. Consideration of Supplemental Agreement No. 1 with Affinis Corp. for design of the South Hamilton Circle Improvement Project, PN 3-R-001-24. approved. M. Consideration of expenditure authority and award of contract to RSC Communications Inc. for vehicle GPS services. approved. N. Consideration of award of contract to Professional Turf Products, L.P. for the purchase of one (1) Toro Groundsmaster 4300 for the Park Maintenance Division of Quality of Life. approved. O. Consideration of award of contract to KC Bobcat for the purchase of one (1) Model 2550XP Stump Grinder for the Parks Maintenance Division of Quality of Life. approved. P. Consideration of approval of MOU with Johnson County for Community Development Block Grant (CDBG) and HOME Funds (2025-2027), Letter of Intent to Defer Metropolitan City Status, and MOU Amendments for 2016-2024. approved. Q. Consideration of approval of professional service agreement with Health Partnership Clinic in support of Mobile Integrated Health Program approved. 6. NEW BUSINESS A. Consideration of Resolution No. 24-1025 authorizing the issuance and delivery of the principal amount of the General Obligation Temporary Notes, Series 2024-A. John Page, Financial Strategy and Procurement Manager, gave a short presentation regarding all the New Business items. Councilmember Gilmore asked clarifying questions and Mr. Page provided answers as well as offering to provide additional information to the council at a later date regarding interest rates. Councilmember Felter asked about how the ratings were obtained and Mr. Prichard with Columbia Capital said there are varying factors but it has to do with the debt service coverage and the level of debt. Mr. Page noted there would be additional information provided Page 3 of 7 City Council Meeting Minutes June 18, 2024 during a presentation later in the meeting. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 24-1025. The motion carried with the following vote: Yes: Vogt, Bacon, Schoonover, Gilmore, Essex, Vakas, and Felter B. Consideration of Resolution No. 24-1026 and Ordinance No. 24-23 authorizing the issuance and delivery of the General Obligation Improvement Bonds, Series 2024A. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 24-1026 and Ordinance No. 24-23. The motion carried with the following vote: Yes: Bacon, Vogt, Gilmore, Vakas, Essex, Schoonover, and Felter C. Consideration of Resolution No. 24-1027 and Ordinance No. 24-24 authorizing the issuance, delivery, form and details of Water and Sewer System Improvement Revenue Bonds, Series 2024. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 24-1027 and Ordinance No. 24-24. The motion carried with the following vote: Yes: Vogt, Gilmore, Schoonover, Felter, Vakas, Bacon, and Essex D. Consideration of Resolution No. 24-1028 and Ordinance No. 24-25 authorizing the issuance, delivery, form and details of Stormwater System Improvement Revenue Bonds, Series 2024. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 24-1028 and Ordinance No. 24-25. The motion carried with the following vote: Yes: Gilmore, Bacon, Vogt, Felter, Schoonover, Essex, and Vakas 7. NEW CITY COUNCIL BUSINESS Councilmember Vogt noted the project on Ridgeview, 119th to K-10, is moving along and thanked staff for all they are doing. She said even though traffic had been blocked there had been no complaints. Councilmember Gilmore noted that the audit liaisons had met with external auditors and were pleased with the report. Councilmember Essex said the Olathe Live concert was super fun and thought Page 4 of 7 City Council Meeting Minutes June 18, 2024 it was a great community program. Councilmember Schoonover note it is sanitation and recycling workers week and wanted to give a shout out to those who do the dirty work. City Manager, Michael Wilkes, reminded everyone that June 19th, Juneteenth, City offices would be closed. He also mentioned that Jeff Blakeman will retire from the City after 31 years on Friday. Mayor Bacon invited citizens to attend a meeting regarding the new park being planned at College and Woodland. He said the meeting would be held on June 20th at 6:30 at the Olathe Community Center. Mayor Bacon also noted that the offices would be closed for Juneteenth, but trash would still be picked up and OCC will be open with modified hours. 8. END OF LIVE STREAMED SESSION 9. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in person at City Hall until 30 minutes prior to the start of the meeting. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. None. 10. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. DISCUSSION ITEMS 1. Discussion regarding proposed revisions to the Debt Management and Fiscal Policy. Briana Burrichter, Chief Financial Officer, explained what the presentation would include and introduced Jeff White with Columbia Capital. Mr. White gave a presentation regarding the City's debt management and fiscal policy and how Olathe's ratings compare to other communities. Page 5 of 7 City Council Meeting Minutes June 18, 2024 Ms. Burrichter provided specifics to the Council regarding Olathe's policy and the proposed changes. Councilmember Vakas asked what total market value meant. Mr. White with Columbia Capital said it is appraised property value as a whole. Councilmember Schoonover asked what the debt limit percentage the City of Olathe is at now and Ms. Burrichter said about 36%. Mayor Bacon asked for clarification on the comparisons to other cities and Mr. White explained there were differences due to different reserves and that others are more of a commercial center. Mayor Bacon asked how our policy for cash funding applies to the Park Sales tax and Street Sales tax. Ms. Burrichter said our policy allows the City to do what is best between cash and debt. Councilmember Vogt asked about how new businesses with abatements affect the debt ratings. Mr. White, says the abatements in the City of Olathe are relatively small compared to others. Councilmember Gilmore asked about lengthening debt and how it would affect the City's rating. Mr. White said it would probably not affect the rating much but it would be at a higher interest. Councilmember Felter asked if lengthening debt would affect the City's ability to borrow and Mr. White said over time it would have an affect. Ms. Burrichter said there was no change in the policy to lengthen terms but the policy allows longer terms if needed for Page 6 of 7 City Council Meeting Minutes June 18, 2024 significant projects. 2. Discussion of the Fire Station No. 9 project, PN 6-C-013-23. Fire Chief DeGraffenreid introduced Jeff Blakeman, Senior Project Manager, and Ellen Foster with Finkle Williams Architecture. Ms. Foster gave a presentation regarding the design of Fire Station No. 9. Mayor Bacon thanked them for the presentation and said it looks great. 3. Legal Focus Area Update. City Attorney, Ron Shaver, gave an update on the Legal department. 11. ADDITIONAL ITEMS Councilmembers Vogt and Felter as well as Mayor Bacon, wished Jeff Blakeman well in his retirement and said he had left his fingerprints all over Olathe. 12. ADJOURNMENT The meeting was adjourned at 8:42 PM. Brenda D. Swearingian City Clerk Page 7 of 7