City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | July 2, 2024 | 7:00 PM 1. CALL TO ORDER Present: Bacon, Gilmore, Schoonover, Felter, Vakas, and Essex Absent: Vogt Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN LIVE STREAMED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a council member requests that an item be removed from the consent agenda and considered separately. Approval of the Consent Agenda Motion by Gilmore, seconded by Felter, to approve the Consent Agenda. The motion carried by the following vote: Yes: Bacon, Gilmore, Schoonover, Felter, Vakas, and Essex Absent: Vogt A. Consideration of approval of the City Council meeting minutes of June 18, 2024 regular meeting and the June 25, 2024 budget workshop. approved. B. Consideration of new license(s) as recommended by the City Clerk. approved. C. Consideration of renewal license(s) as recommended by the City Clerk. approved. D. Consideration of Resolution No. 24-1029 adopting the City’s Debt Management and Fiscal Policy. approved. E. Consideration of Resolution No. 24-1030 (SU23-0007), requesting approval of a special use permit for the expansion of a compound area Page 1 of 6 City Council Meeting Minutes July 2, 2024 for Verizon on approximately 7.42 acres, located at 15201 S. Mur-Len Road. Planning Commission recommended approval 8 to 0. approved. F. Request for the acceptance of the dedication of land for public easements and public street right-of-way for a final plat of Sunnybrook 119, 1st Plat (FP24-0007), containing two (2) lots and one (1) tract on approximately 15.22 acres, located northwest of W. 119th Street and S. Lone Elm Road. Planning Commission approved the plat 8 to 0. approved. G. Request for the acceptance of the dedication of land for public easements for a final plat of Olathe Industrial Tracts, Third Plat (FP24-0016), containing two (2) lots and one (1) tract on approximately 7.73 acres, located southwest of W. Pittman Street and S. Lone Elm Road. Planning Commission approved the plat 8 to 0. approved. H. Consideration of award of contract to Samsara for vehicle GPS services approved. I. Consideration of renewal of contract to R.E. Pedrotti Company, Inc. for SCADA Services for the Environmental Services Division of Infrastructure. approved. J. Consideration of award of contract to Murphy Tractor and Equipment for new and replacement equipment for the Street Maintenance Division of Infrastructure. approved. K. Consideration of award of contract to Rush Truck Center of Missouri for new and replacement equipment for the Street Maintenance Division of Infrastructure. approved. L. Consideration of contract approval with GALL’s for uniforms, office apparel, and accessories for the Fire Department. approved. M. Consideration of renewal of contract to Midwest Presentations, Inc. dba CCS Presentation Systems for audio visual equipment and services. approved. N. Acceptance of proposal and consideration of award of contract to Today’s Business Solution (TBS) for the implementation of an improved computer reservation and print management solution for the Olathe Public Libraries. approved. Page 2 of 6 City Council Meeting Minutes July 2, 2024 O. Consideration of contract approval with Morgan Hunter to retain temporary staffing service for Citywide use. The primary function of the agreement will be for Contract (temporary) positions; however, the agreement does provide for Direct Hire and Contract to Hire positions. approved. 5. NEW BUSINESS A. Consideration of Ordinance No. 24-26 (RZ24-0008), requesting approval of a rezoning from the CTY RUR (County Rural) and CP-2 (Planned General Business) Districts to the C-2 (Community Center) District and a preliminary site development plan for Living Hope Church of the Nazarene on approximately 20.72 acres; located northwest of W. 175th Street. and S. Ridgeview Road. Planning Commission recommended approval 8 to 0. Taylor Vande Velde, Planner II, provided a brief presentation to the council. Councilmember Felter stated this addition would be great for the community. Councilmember Vakas asked what staff did with the concern from the citizen on the pickelball court. Ms. Vande Velde stated the hours of operation were added to address the concern. Mayor Bacon asked if the church was ok with the 10:00 PM timeframe for the park. Ms. Vande Velde stated, yes. Motion by Gilmore, seconded by Vakas, to approve Ordinance No. 24-26 related to RZ24-0008. The motion carried by the following vote: Yes: Bacon, Gilmore, Schoonover, Felter, Vakas, and Essex Absent: Vogt B. Consideration of Ordinance No. 24-27 (RZ24-0010), requesting approval of a rezoning from the R-1 (Residential Single-Family) and M-2 (General Industrial) Districts to the M-2 (General Industrial) District and a preliminary site development plan for Carson Street Storage on approximately 9.37 acres; located at 20550 W 159th Street. Planning Commission recommended approval 8 to 0. Andrea Fair, Planner II, provided a brief presentation to the council. Councilmember Essex asked why automobile storage was not allowed but also part of the plan. Ms. Fair stated automobile storage Page 3 of 6 City Council Meeting Minutes July 2, 2024 of damaged vehicles is not allowed, this would be for truck parking. Councilmember Schoonover stated he feels it is a nice project and needed in Olathe. Motion by Gilmore, seconded by Felter, to approve Ordinance No. 24-27 related to RZ24-0010. The motion carried by the following vote: Yes: Bacon, Gilmore, Schoonover, Felter, Vakas, and Essex Absent: Vogt 6. NEW CITY COUNCIL BUSINESS Councilmember Essex wished everyone a happy and safe 4th of July holiday. Mayor Bacon mentioned upcoming budget workshops and the city's 4th of July event. He also mentioned holiday events at Lake Olathe and Mahaffie Farmstead. 7. END OF LIVE STREAMED SESSION 8. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in person at City Hall until 30 minutes prior to the start of the meeting. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. Bridgette Moore, Olathe, spoke about the need for staff to be able to wear their pronoun buttons at the library. 9. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on 2023 external audit and Annual Comprehensive Financial Report. Report accepted. 2. Report on a request by BPG Olathe 1 LLC and assigns (Building B in Great Plains Commerce Center) for an issuance request for industrial revenue bonds and tax phase-in resolution for a single series project. The project will entail the construction of a 149,500 square foot light industrial facility on a parcel totaling 11.27-acres Page 4 of 6 City Council Meeting Minutes July 2, 2024 located at 15880 S. Theden. Councilmember Schoonover asked for more information on the 1.62 cost-benefit ratio compared to the hourly wages presented in the packet before the next meeting. Report Accepted. 3. Report regarding proposed amendments to Title 9 of the Olathe Municipal Code (the Olathe Public Offense Code). Report accepted. 4. Report regarding proposed amendments to Title 10 of the Olathe Municipal Code (the Olathe Traffic Ordinance). Report accepted. 5. Report on 2025 Community Development Block Grant (CDBG) funding recommendations. Report accepted. B. DISCUSSIONS 1. 2024 State Legislative Recap External Affairs & Issues Management Director, Tim Danneberg, introduced Natalie Bright, the Lobbyist for the City of Olathe. Ms. Bright then presented to the council. Mayor Bacon asked if there were any conversations about a potential lawsuit from cities with LAVTR being removed. Ms. Bright stated she has not seen anything at this time. 10. EXECUTIVE SESSION Consideration of motion to recess into an executive session to discuss the following items: A. Personnel matters of non-elected personnel pursuant to the exception provided in K.S.A.75-4319(b)(1) regarding the City Auditor Position. Motion by Gilmore, seconded by Felter to recess into an executive session to discuss personnel matters of non-elected personnel pursuant to the exception provided in K.S.A. 75-4319(b)(1) regarding the City Auditor position, for 15 minutes. The open meeting will resume in the Council Chambers at 8:05 PM. Yes: Bacon, Gilmore, Schoonover, Felter, Vakas, and Essex Absent: Vogt 11. RECONVENE FROM EXECUTIVE SESSION Page 5 of 6 City Council Meeting Minutes July 2, 2024 Motion by Gilmore, seconded by Felter to authorize staff to proceed with the strategies discussed with and directed by the governing body. The motion carried by the following vote: Yes: Bacon, Gilmore, Schoonover, Felter, Vakas, and Essex Absent: Vogt 12. ADDITIONAL ITEMS Councilmember Schoonover thanked Dennis Pine with Community Enhancement for his professionalism. Councilmember Essex thanked staff for their quick response to a downed tree on 151st street. Councilmember Felter thanked all the first responders for their hard work and mentioned the event magazine for Parks and Recreation and the Library. Dr. Felter also wished everyone a Happy 4th of July. Councilmember Vakas wished everyone a happy 4th of July. Mayor Bacon asked if there were any issues of flooding yesterday. City Manager, Michael Wilkes, stated no. Mayor Bacon wished everyone a happy 4th of July. 13. ADJOURNMENT The meeting adjourned at 8:10 PM. Eric Strimple Assistant City Clerk Page 6 of 6