City Council
Regular MeetingOlathe, KS · November 5, 2024
Minutes
City of Olathe City Council
100 E. Santa Fe | Council Chamber
Tuesday | November 5, 2024 | 7:00 PM
1. CALL TO ORDER
Present: Bacon, Vogt, Felter, Vakas, and Essex
Absent: Gilmore, and Schoonover
2. BEGIN LIVE STREAMED SESSION – 7:00 P. M.
3. PRESENTATION OF COLORS: American Legion Color Guard
4. PLEDGE OF ALLEGIANCE
5. SPECIAL BUSINESS
A. Proclamation recognizing November 11, 2024 as Veterans Day
Mayor Bacon read and presented the proclamation to Commander
Mike Harris of the American Legion Post 153.
Commander Harris thanked the mayor and council for the
proclamation.
B. Consideration of Resolution No. 24-1063 reappointing members to the
Citizens Police Advisory Council.
Mayor Bacon introduced Kyle Kneale, chairman of the Citizens
Police Advisory Council.
Mr. Kneale introduced each appointee and the Mayor presented
certificates of appointment.
Motion by Vogt, seconded by Felter, to approve Resolution No.
24-1063. The motion carried by the following vote:
Yes: Bacon, Vogt, Felter, Vakas, and Essex
Absent: Gilmore, and Schoonover
6. CONSENT AGENDA
The items listed below are considered to be routine by the City Council and may be
approved in one motion. These may include items that have been reviewed by the
City Council in a prior planning session. There will be no separate discussion unless
a council member requests that an item be removed from the consent agenda and
considered separately.
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City Council Meeting Minutes November 5, 2024
Councilmember Felter asked for items J and M be pulled and considered
seperately.
Approval of the Consent Agenda
Motion by Vogt, seconded by Felter, to approve the Consent Agenda minus items J
and M, as presented. The motion carried by the following vote:
Yes: Bacon, Vogt, Felter, Vakas, and Essex
Absent: Gilmore, and Schoonover
A. Consideration of approval of the City Council meeting minutes of the
October 15, 2024 regular council meeting and the October 29, 2024
special call council meeting.
approved.
B. Consideration of new license(s) as recommended by the City Clerk.
approved.
C. Consideration of renewal license(s) as recommended by the City Clerk.
approved.
D. Consideration of Business Expenses Statements for Councilmembers
Felter and Vakas to travel to Wichita to attend the Annual meeting for
the League of Kansas Municipalities on Oct. 10-12.
approved.
E. Request for the acceptance of the dedication of the land for public
easements and public street right-of-way for a final plat for 159th &
Carson Street Storage (FP24-0022), containing two (2) lots and three
(3) tracts on approximately 9.37 acres, located at 20550 W. 159th
Street. Planning Commission approved the plat 9 to 0.
approved
F. Request for the acceptance of the dedication of the land for public
easements and public street right-of-way for a final plat for Heather
Ridge South, 6th Plat (FP24-0025), containing 29 lots and two (2) tracts
on approximately 9.56 acres, located northwest of W. 170th Terrace
and S. Ridgeview Road. Planning Commission approved the plat 7 to 0.
approved.
G. Request for the acceptance of the dedication of the land for public
easements and public street right-of-way for a final plat for Creme De La
Crème Daycare (FP24-0026), containing one (1) lot and one (1) tract on
approximately 6.13 acres, located southeast of Sunnybrook Boulevard
and 113th Street. Planning Commission approved the plat 7 to 0.
approved.
H. Request for the acceptance of the dedication of the land for public
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City Council Meeting Minutes November 5, 2024
easements for a final plat for Atmos Service Center (FP24-0027), two
(2) lots on approximately 8.57 acres, located northeast of College
Boulevard and S. Green Road. Planning Commission approved the plat
9 to 0.
approved.
I. Consideration of Consent Calendar.
approved.
J. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Primetime Contracting Corporation for construction of the
Black Bob Park Improvements Project, PN 4-C-008-23.
Councilmember Felter pulled the item to highlight the project. City
Engineer, Nate Baldwin, provided a brief explanation of the
improvements.
Motion by Vogt, seconded by Felter, to approve item J. The motion
carried by the following vote:
Yes: Bacon, Vogt, Felter, Vakas, and Essex
Absent: Gilmore, and Schoonover
K. Consideration of Supplemental Agreement No. 4 with Burns &
McDonnell Engineering Company, Inc for construction management
services on the 103rd Street Lift Station and Forcemain Improvements
Project, PN 1-C-011-17.
approved.
L. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Pyramid Contractors, Inc. for construction of the 119th
Street, Woodland to Northgate, Improvements Project, PN 3-C-024-21.
approved.
M. Consideration of Supplemental Agreement No. 4 with HDR Engineering,
Inc. for construction phase and inspection services for the 119th Street,
Woodland to Northgate, Improvements Project, PN 3-C-024-21.
Councilmember Felter pulled the item to recuse herself from the
vote.
Motion by Vogt, seconded by Vakas, to approve item M. The motion
carried by the following vote:
Yes: Bacon, Vogt, Vakas, and Essex
Absent: Gilmore, and Schoonover
Recused: Felter
N. Consideration of an Agreement with Team Office for new furniture and
installation services for the Facility Renovations and Improvements
Page 3 of 5
City Council Meeting Minutes November 5, 2024
Project, PN 6-C-038-24.
approved.
O. Consideration of approval of the replacement of a Caterpillar track
loader for the Stormwater Division of Infrastructure.
approved.
P. Consideration of the purchase of three (3) work ready diesel powered
side loaders for the Solid Waste Division of Infrastructure.
approved.
Q. Consideration of contract award to Cigna to provide stop loss insurance
for the self-funded City health and prescription program.
approved.
R. Consideration of extended agreement with Doxim Inc. (formerly
LevelOne, LLC) for utility bill printing, mailing, and online bill presenting
services.
approved.
S. Consideration of the 2024 Subrecipient Agreements for Olathe’s
Community Development Block Grant (CDBG) projects.
approved.
7. NEW BUSINESS
A. Consideration of Ordinance No. 24-46 authorizing issuance of the City's
taxable industrial revenue bonds in an amount not to exceed
$75,000,000 for the construction of an approximately 677,349 square
foot industrial facility on the southwest corner of 167th Street and
Hedge Lane for Heartland Coca-Cola Bottling Company, LLC.
Motion by Vogt, seconded by Felter, to approve Ordinance No. 24-46.
The motion carried by the following vote:
Yes: Bacon, Vogt, Felter, Vakas, and Essex
Absent: Gilmore, and Schoonover
8. NEW CITY COUNCIL BUSINESS
Councilmember Essex thanked veterans for their service.
Councilmember Vogt thanked veterans for their service. Ms. Vogt also thanked
Dennis Pine in Community Enhancement for his professionalism.
Councilmember Felter thanked veterans for their service and acknowledged
November as American Indian Heritage Month. Dr. Felter also extended thanks
to staff for their efforts on the Stop Loss Insurance initiative.
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City Council Meeting Minutes November 5, 2024
Councilmember Vakas extended his respect to veterans and thanked the
Citizens Police Advisory Council for all they do.
City Manager, Michael Wilkes, gave thanks to all veterans, especially those that
work for the City of Olathe.
Mayor Bacon stated there will be multiple public hearings at the next city council
meeting regarding the STAR Bond project at 119th and Renner Blvd., along
with the creation of a Community Improvement District at Santa Fe and Mur-len.
Mr. Bacon also noted there are three new restaurants coming to the downtown
area along with a coffee shop. He also thanked veterans for their service.
9. END OF LIVE STREAMED SESSION
10. GENERAL ISSUES AND CONCERNS OF CITIZENS
Persons wanting to speak regarding a general concern must sign up prior to the
beginning of the City Council meeting. A person may sign up by notifying the City
Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in
person at City Hall until 30 minutes prior to the start of the meeting. The Council has
allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of
the meeting.
None heard.
11. CONVENE FOR PLANNING SESSION
If report items are present, they have been prepared for informational purposes and
will be accepted as presented. There will be no separate discussion unless a
Councilmember requests that a report be removed and considered separately.
A. REPORTS
1. Quarterly Procurement Report
Report Accepted
12. ADDITIONAL ITEMS
13. ADJOURNMENT
The meeting adjourned at 7:20 PM.
Eric Strimple
Assistant City Clerk
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Agenda
City of Olathe City Council
100 E. Santa Fe | Council Chamber
Tuesday | November 5, 2024 | 7:00 PM
1. CALL TO ORDER
2. BEGIN LIVE STREAMED SESSION – 7:00 P. M.
3. PRESENTATION OF COLORS: American Legion Color Guard
4. PLEDGE OF ALLEGIANCE
5. SPECIAL BUSINESS
A. Proclamation recognizing November 11, 2024 as Veterans Day
Staff Contact: Liz Ruback
Attachments: 11-5-24 Veterans Day Proclamation
B. Consideration of Resolution No. 24-1063 reappointing members to the
Citizens Police Advisory Council.
Staff Contact: Liz Ruback
Attachments: 11-5-24 CPAC reappointments resolution
Action needed: Consider a motion to approve or deny.
6. CONSENT AGENDA
The items listed below are considered to be routine by the City Council and may be
approved in one motion. These may include items that have been reviewed by the
City Council in a prior planning session. There will be no separate discussion unless
a council member requests that an item be removed from the consent agenda and
considered separately.
A. Consideration of approval of the City Council meeting minutes of the
October 15, 2024 regular council meeting and the October 29, 2024
special call council meeting.
Staff Contact: Brenda Swearingian
Attachments: A. 10-15-2024 Council Minutes
B. 10-29-2024 Council Minutes
Page 1 of 6
City Council Meeting Agenda November 5, 2024
B. Consideration of new license(s) as recommended by the City Clerk.
Staff Contact: Eric Strimple
C. Consideration of renewal license(s) as recommended by the City Clerk.
Staff Contact: Eric Strimple
D. Consideration of Business Expenses Statements for Councilmembers
Felter and Vakas to travel to Wichita to attend the Annual meeting for
the League of Kansas Municipalities on Oct. 10-12.
Staff Contact: Cathy Marks
Attachments: Felter BES Wichita LKM
Vakas BES Wichita LKM
E. Request for the acceptance of the dedication of the land for public
easements and public street right-of-way for a final plat for 159th &
Carson Street Storage (FP24-0022), containing two (2) lots and three
(3) tracts on approximately 9.37 acres, located at 20550 W. 159th
Street. Planning Commission approved the plat 9 to 0.
Staff Contact: Jamie Robichaud and Andrea Morgan
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
F. Request for the acceptance of the dedication of the land for public
easements and public street right-of-way for a final plat for Heather
Ridge South, 6th Plat (FP24-0025), containing 29 lots and two (2) tracts
on approximately 9.56 acres, located northwest of W. 170th Terrace
and S. Ridgeview Road. Planning Commission approved the plat 7 to 0.
Staff Contact: Jamie Robichaud and Emily Carrillo
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
Page 2 of 6
City Council Meeting Agenda November 5, 2024
G. Request for the acceptance of the dedication of the land for public
easements and public street right-of-way for a final plat for Creme De
La Crème Daycare (FP24-0026), containing one (1) lot and one (1) tract
on approximately 6.13 acres, located southeast of Sunnybrook
Boulevard and 113th Street. Planning Commission approved the plat 7
to 0.
Staff Contact: Jamie Robichaud and Emily Carrillo
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
H. Request for the acceptance of the dedication of the land for public
easements for a final plat for Atmos Service Center (FP24-0027), two
(2) lots on approximately 8.57 acres, located northeast of College
Boulevard and S. Green Road. Planning Commission approved the plat
9 to 0.
Staff Contact: Jamie Robichaud and Taylor Vande Velde
Attachments: A. Planning Commission Packet
B. Planning Commission Minutes
I. Consideration of Consent Calendar.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Consent Calendar
B. Change Orders
J. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Primetime Contracting Corporation for construction of the
Black Bob Park Improvements Project, PN 4-C-008-23.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Construction Agreement
D. Engineer's Estimate and Affidavit of Cost
Page 3 of 6
City Council Meeting Agenda November 5, 2024
K. Consideration of Supplemental Agreement No. 4 with Burns &
McDonnell Engineering Company, Inc for construction management
services on the 103rd Street Lift Station and Forcemain Improvements
Project, PN 1-C-011-17.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Supplemental Agreement No. 4
L. Consideration of Engineer’s Estimate, acceptance of bids and award of
contract to Pyramid Contractors, Inc. for construction of the 119th
Street, Woodland to Northgate, Improvements Project, PN 3-C-024-21.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Construction Agreement
D. Engineer's Estimate and Affidavit of Cost
M. Consideration of Supplemental Agreement No. 4 with HDR Engineering,
Inc. for construction phase and inspection services for the 119th Street,
Woodland to Northgate, Improvements Project, PN 3-C-024-21.
Staff Contact: Mary Jaeger and Nate Baldwin
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Supplemental Agreement No. 4
N. Consideration of an Agreement with Team Office for new furniture and
installation services for the Facility Renovations and Improvements
Project, PN 6-C-038-24.
Staff Contact: Mary Jaeger and Zach Hardy
Attachments: A. Project Location Map
B. Project Fact Sheet
C. Agreement
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City Council Meeting Agenda November 5, 2024
O. Consideration of approval of the replacement of a Caterpillar track
loader for the Stormwater Division of Infrastructure.
Staff Contact: Mary Jaeger, Beth Wright and John Page
Attachments: A. Quote
P. Consideration of the purchase of three (3) work ready diesel powered
side loaders for the Solid Waste Division of Infrastructure.
Staff Contact: Mary Jaeger, Beth Wright and John Page
Attachments: A. Quote
Q. Consideration of contract award to Cigna to provide stop loss insurance
for the self-funded City health and prescription program.
Staff Contact: Erin Vader and Leslie Fortney
Attachments: Summary of Marketing Results.pdf
Cigna Agreement.pdf
R. Consideration of extended agreement with Doxim Inc. (formerly
LevelOne, LLC) for utility bill printing, mailing, and online bill presenting
services.
Staff Contact: Erin Vader and Ronni Decker
Attachments: A. Contract
S. Consideration of the 2024 Subrecipient Agreements for Olathe’s
Community Development Block Grant (CDBG) projects.
Staff Contact: Mike Sirna and Emily Diehl
Attachments: A. County/City 2024 Subrecipient Agreement
B. City/Grantee 2024 Subrecipient Agreement
7. NEW BUSINESS
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City Council Meeting Agenda November 5, 2024
A. Consideration of Ordinance No. 24-46 authorizing issuance of the City's
taxable industrial revenue bonds in an amount not to exceed
$75,000,000 for the construction of an approximately 677,349 square
foot industrial facility on the southwest corner of 167th Street and
Hedge Lane for Heartland Coca-Cola Bottling Company, LLC.
Staff Contact: Jamie Robichaud and John Page
Attachments: A: Resolution No. 23-1029
B: Ordinance 24-46
Action needed: Consider a motion to approve or deny.
8. NEW CITY COUNCIL BUSINESS
9. END OF LIVE STREAMED SESSION
10. GENERAL ISSUES AND CONCERNS OF CITIZENS
Persons wanting to speak regarding a general concern must sign up prior to the
beginning of the City Council meeting. A person may sign up by notifying the City
Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in
person at City Hall until 30 minutes prior to the start of the meeting. The Council has
allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of
the meeting.
11. CONVENE FOR PLANNING SESSION
If report items are present, they have been prepared for informational purposes and
will be accepted as presented. There will be no separate discussion unless a
Councilmember requests that a report be removed and considered separately.
A. REPORTS
1. Quarterly Procurement Report
Staff Contact: Jamie Robichaud and John Page
Attachments: A: Quarterly Procurement Report
12. ADDITIONAL ITEMS
13. ADJOURNMENT
The City of Olathe offers public meeting accommodations. Olathe City Hall is wheelchair accessible. Assistive
listening devices as well as iPads with closed captioning are available at each meeting. To request an ASL
interpreter, or other accommodations, please contact the City Clerk’s office at 913-971-8521. Two (2) business days
notice is required to ensure availability.
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