City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | March 4, 2025 | 7:00 PM Olathe Mayor's Children's Fund check presentations - Council Chambers 6:00 PM The Mayor's Children's Fund check distribution was held in the Council Chamber at 6:00 PM and a reception followed in the City Hall lobby. 1. CALL TO ORDER Present: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. BEGIN LIVE STREAMED SESSION – 7:00 P. M. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL BUSINESS A. Presentation on the Olathe Mayor’s Children’s Fund 2024 Campaign. Debbie Newton, Olathe Mayor's Children's Fund Chairman, gave a short presentation on the 2024 campaign. She said they raised more than $170,000 which was distributed to 16 local charities. Mayor Bacon thanked Ms. Newton and the board for all their hard work. B. Proclamation recognizing February as Black History Month. Mayor Bacon read and presented the proclamation to Reverend Doctor Bobby Love. Reverend Love thanked the mayor and council for the proclamation and spoke about the importance of Black History Month. C. Presentation by ETC Institute on the results of the 2024 DirectionFinder Survey. ETC Institute CEO, Chris Tatham, provided a presentation to the Page 1 of 10 City Council Meeting Minutes March 4, 2025 council going over the 2024 DirectionFinder Survey results. Mayor Bacon asked if the results will be on the city website. Staff stated, yes. 5. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a council member requests that an item be removed from the consent agenda and considered separately. Councilmember Vakas asked for item K to be pulled and considered separately. Approval of the Consent Agenda Motion by Vogt, seconded by Gilmore, to approve the Consent Agenda with the exception of item K . The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover A. Consideration of approval of the City Council meeting minutes of February 4, 2025. approved. B. Consideration of renewal license(s) as recommended by the City Clerk. approved. C. Consideration of travel request for City Manager Michael Wilkes to attend LKM meetings for 2025. approved. D. Consideration of Travel Request Authorization for Michael Wilkes to attend a Transforming Local Government conference April 6-10. approved. E. Consideration of Resolution No. 25-1020 calling and providing for the giving of notice of a public hearing on April 1, 2025 on the advisability of creating a community improvement district (the 114-126 N. Cherry Street CID). approved. F. Consideration of Resolution No. 25-1021 for the assignment and assumption of lease agreements and bond documents from LECC Building 4, LLC to Chick-fil- A Supply, LLC. approved. Page 2 of 10 City Council Meeting Minutes March 4, 2025 G. Request for the acceptance of the dedication of the land for public easements for a final plat for Pioneer Park (FP24-0039), containing five (5) tracts on approximately 16.94 acres, located northwest of northwest of College Boulevard and S. Woodland Road. Planning Commission approved the plat 6 to 0. approved. H. Request for the acceptance of the dedication of the land for public easements and public street right-of-way for a final plat for Stonebridge Manor Third Plat (FP24-0040), containing 16 lots and two (2) tracts on approximately 4.25 acres, located southeast of W. 167th Street and S. Mur-Len Road. Planning Commission approved the plat 6 to 0. approved. I. Request for the acceptance of the dedication of the land for public easements for a final plat for Olathe Commons, Third Plat (FP24-0041), containing two (2) lots and two (2) tracts on approximately 29.1 acres, located southeast of W. 119th Street and S. Black Bob Road. Planning Commission approved the plat 6 to 0. approved. J. Consideration of Resolution No. 25-1023, PLN25-0001, requesting the City’s consent to the enlargement of the Consolidated Main Sewer District of Johnson County, Kansas for Pioneer Park Lot 1, located northwest of College Boulevard and S. Woodland Road. approved. K. Consideration of Resolution No. 25-1022 authorizing the purchase of vehicles for the 2025 city-wide fleet replacement. Councilmember Vakas asked for a brief overview of the item. Josh Wood, fleet manager, provided an overview of the fleet's replacement process. Councilmember Vakas asked how big the fleet is. Mr. Wood stated the city has approximately 1400 units. Motion by Vogt, seconded by Gilmore, to approve Resolution No. 25-1022. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover L. Consideration of Consent Calendar. approved. M. Consideration of Guaranteed Maximum Price Amendment 1 to the Page 3 of 10 City Council Meeting Minutes March 4, 2025 agreement with J.E. Dunn Construction Company for construction management services for the Fire Station No. 9 project, PN 6-C-013-23. approved. N. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Crossland Heavy Contractors, Inc. for construction of the Renner Pump Station Generator and Electrical Improvements Project, PN 5-RF-003-24. approved. O. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Superior Bowen Asphalt Company, LLC for construction of the Valley Parkway Arterial Mill and Overlay Project, PN 3-P-005-24, and the Clare Road Arterial Mill and Overlay Project, PN 3-P-005-25. approved. P. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Superior Bowen Asphalt Company, LLC for construction of the 2025 Local and Collector Street Mill and Overlay Project - Group B, PN 3-P-007-25. approved. Q. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Superior Bowen Asphalt Company, LLC for construction of the Black Bob Road, 159th to 167th, Improvements Project, PN 3-C-008-22. approved. R. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to Linaweaver Construction, Inc. for construction of the South Hamilton Circle Improvement Project Phase 2, PN 3-R-001-24. approved. S. Consideration of Engineer’s Estimate, acceptance of bids and award of contract to McAnany Construction, Inc. for construction of the K-7 Hwy Arterial Mill and Overlay Project, PN 3-P-001-25, and the 167th Street Improvements Project, PN 3-P-004-25. approved. T. Consideration of Amendment No. 2 with Crossland Heavy Contractors, Inc. for construction of the West Cedar Creek Sewer Interceptor Project, 1-C-011-24. approved. U. Consideration of Professional Services Agreement with Olsson, Inc. for design of the Lone Elm, 159th Street to 167th Street, Improvements Project, PN 3-C-076-25. approved. Page 4 of 10 City Council Meeting Minutes March 4, 2025 V. Consideration of a Professional Services Agreement with Walter P. Moore and Associates, Inc. for design of the Harold Street, Ridgeview to Kansas City Road, Improvements Project, PN 3-C-074-25. approved. W. Consideration of renewal of contract to Integrity Locating Services, LLC for underground utility locating services. approved. X. Consideration of renewal of contract with Olathe Winwater and authorization of purchase of fire hydrants. approved. Y. Consideration of award of contract to MTS Contracting, Inc. for the 136 South Cherry Street Garage 2024 Repairs Phases 1 & 2 (Parking Garage Repair and Protection Project, Project No. 6-C-010-23). approved. 6. NEW BUSINESS A. Consideration of Ordinance No. 25-06 (VAC24-0001), requesting approval to vacate a public utility easement; located at 12675 S. Shady Bend Road. Planning Commission recommends approval 7 to 0. Motion by Vogt, seconded by Gilmore, to approve Ordinance No. 25-06. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover B. Consideration of Approval of the 2025 Olathe Outdoor Sculpture Series. Renee Rush, Art Committee staff liaison, introduced Chelsy Walker, Olathe Public Art Committee chair. Ms. Walker provided a brief presentation to the council. Mayor Bacon stated the pieces were great. Councilmember Vogt stated she is really pleased to see the art community looking outside of the downtown to spread the art around the city. Councilmember Felter asked if the city had a coneflower piece last year. Ms. Walker stated the one last year was not installed, but was chosen this year. Motion by Vogt, seconded by Gilmore, to approve the 2025 Olathe Outdoor Sculpture Series. The motion carried by the following vote: Page 5 of 10 City Council Meeting Minutes March 4, 2025 Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover 7. NEW CITY COUNCIL BUSINESS Councilmember Felter stated the Kansas black community is a vibrant testament to the reliance and strength, rooted in rich history. Dr. Felter also noted the property tax rebate program is now open to help provide tax relief to eligible citizens, including veterans and active military. Councilmember Vogt thanked staff for setting the standard for excellence in Olathe. She also thanked the firefighters for their dedication. Ms. Vogt also noted several street projects passed during the consent agenda and thanked staff for looking at complete streets, with sidewalks and bike paths, with the projects. Councilmember Gilmore congratulated staff on the results of the DirectionFinder surveys. Councilmember Essex thanked staff for their dedication and mentioned the Fire Department awards ceremony, showcasing their hard work and bravery. City Manager, Michael Wilkes, thanked the council for their leadership and thanked staff for their dedication to the citizens of Olathe. Mayor Bacon noted starting with the March 18th council meeting, the meetings will be at the Downtown Library Flexbox for the next few months due to City Hall construction. 8. END OF LIVE STREAMED SESSION 9. GENERAL ISSUES AND CONCERNS OF CITIZENS Persons wanting to speak regarding a general concern must sign up prior to the beginning of the City Council meeting. A person may sign up by notifying the City Clerk by calling 913-971-8521, or emailing CCO@Olatheks.gov by 5:00 PM or in person at City Hall until 30 minutes prior to the start of the meeting. The Council has allocated up to 3 minutes per speaker, and up to 30 minutes total for this portion of the meeting. Sarah DeGondea, Olathe business owner, spoke about the Santa Fe exchange project. Page 6 of 10 City Council Meeting Minutes March 4, 2025 10. CONVENE FOR PLANNING SESSION If report items are present, they have been prepared for informational purposes and will be accepted as presented. There will be no separate discussion unless a Councilmember requests that a report be removed and considered separately. A. REPORTS 1. Report on Potential Revenue from Electric Vehicle (EV) Charging Stations. Mayor Bacon asked about the utilization study and asked to receive it. Beth Wright, Infrastructure Deputy Director, stated the highest use of solar chargers is at Indian Creek and Downtown Libraries, and the one at the marina is used the least. Mayor Bacon asked general questions on the proposed charges. Ms. Wright provided an explanation of the proposed charges. Councilmember Gilmore stated he feels the council needs to decide in the future whether to ensure the fees generated help to replace the machines or not. Mayor Bacon asked clarifying questions about time limits at the chargers. Ms. Wright provided an explanation of the limits. Report Accepted. 2. Report on a request for annexation of approximately 7.93 acres, located northwest of W. 143rd Street and S. Lakeshore Drive (ANX25-0001). Report Accepted. B. DISCUSSION ITEMS 1. Discussion of Olathe Public Art Committee Initiatives. (20 min) Olathe Public Art Committee Chair, Chelsy Walker, along with Ron Fredman, provided a presentation to the council. Councilmember Felter challenged the art committee to look into dressing up the area around the tower across from the Page 7 of 10 City Council Meeting Minutes March 4, 2025 downtown library. Councilmember Vakas stated he is enthusiastic about the prospects. Councilmember Vogt thanked the committee for their hard work and appreciated the big ideas. Ms. Vogt also asked how the committee works with local artists. Mayor Bacon feels the art on utility boxes has the potential to look cheap and cautioned them to move slowly on some of the initiatives, but noted he loves the sculptures. Councilmember Gilmore thanked the committee for their forward thinking on the proposed initiatives. He added the potential of working with the new businesses downtown to find ways to add art. 11. EXECUTIVE SESSION A. Recess into an executive session for preliminary discussion regarding the acquisition of real property in northwest Olathe pursuant to the exception provided in K.S.A. 75-4319(b)(6). Motion by Vogt, seconded by Gilmore, On Items A and B, to recess into an executive session for preliminary discussion regarding both the acquisition of real property in northwest Olathe and regarding the acquisition of real property for the Quivira Road, 143rd Street to 151st Street Improvements Project, PN 3-C-011-24 pursuant to the exception provided in K.S.A. 75-4319(b)(6) for 15 minutes, returning to Council Chambers at 8:54 PM. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover B. Recess into an executive session for preliminary discussion related to acquisition of property pursuant to the exception provided in K.S.A.75-4319(b)(6) regarding the Quivira Road, 143rd to 151st, Improvements Project, PN 3-C-011-24. C. Recess into an executive session to discuss matters relating to security measures pursuant to the exception provided in K.S.A.75-4319(b)(12) regarding the information system of the City of Olathe. Motion by Vogt, seconded by Gilmore, to recess into an executive session to discuss matters relating to security measures in order to Page 8 of 10 City Council Meeting Minutes March 4, 2025 protect the information system of the City of Olathe pursuant to the exception provided in K.S.A.75-4319(b)(12), for 15 minutes, returning to Council Chambers at 9:10 PM. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Vakas, and Essex Absent: Schoonover, and Felter D. Recess into an executive session to discuss personnel matters of non-elected personnel regarding the City Auditor position pursuant to the exception provided in K.S.A.75-4319(b)(1). Motion by Vogt, seconded by Gilmore, to recess into an executive session to discuss personnel matters of non-elected personnel regarding the City Auditor position pursuant to the exception provided in K.S.A.75-4319(b)(1), for 10 minutes returning to Council Chambers at 9:21 PM. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover 12. RECONVENE FROM EXECUTIVE SESSION Motion by Vogt, seconded by Gilmore, on item A to authorize staff to proceed with the strategies discussed with and directed by the governing body. the motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover Motion by Vogt, seconded by Gilmore, on item B to authorize the acquisition of temporary and permanent easements for the construction of the Quivira Road, 143rd Street to 151st Street Improvements Project, PN 3-C-011-24, as directed by the governing body. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover Motion by Vogt, second by Gilmore, on item C to authorize staff to proceed with the strategies discussed with and directed by the governing body. The motion carried by the following vote: Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover Motion by Vogt, seconded by Gilmore, on item D to authorize staff to proceed with the strategies discussed with and directed by the governing body. The motion carried by the following vote: Page 9 of 10 City Council Meeting Minutes March 4, 2025 Yes: Bacon, Vogt, Gilmore, Felter, Vakas, and Essex Absent: Schoonover 13. ADDITIONAL ITEMS Mayor Bacon reminded the council that they need to bring their computers with them for the meetings at the Flexbox. City Manager, Michael Wilkes, provided some logistics of the setup at the Flexbox. 14. ADJOURNMENT The meeting adjourned at 9:27 PM. Eric Strimple Assistant City Clerk Page 10 of 10