City Council

City of Olathe City Council 100 E. Santa Fe | Council Chamber Tuesday | December 2, 2025 | 7:00 PM - KDOT Workshop/K-10 and Lone Elm Interchange - 4:00 P.M. City of Governors - Animal Shelter Update - 5:30 P.M. City of Governors 1. CALL TO ORDER Present: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore Others in attendance were City Manager, Michael Wilkes, Deputy City Manager, Susan Sherman, and City Attorney, Ron Shaver. 2. REGULAR MEETING BEGINS - 7:00 P.M. 3. PLEDGE OF ALLEGIANCE Mayor Bacon stated Special Business Items A and B have been removed from the agenda. 4. SPECIAL BUSINESS A. Recognition of outgoing Councilmembers Marge Vogt and Kevin Gilmore. This item was removed by staff. The recognitions for Councilmembers Vogt and Gilmore will take place at the December 16th meeting. B. Consideration of Resolution No. 25-1095 appointing and reappointing members to the Planning Commission. This item was removed by staff and will be considered at a later date. 5. CONSENT AGENDA The items listed below are considered to be routine by the City Council and may be approved in one motion. These may include items that have been reviewed by the City Council in a prior planning session. There will be no separate discussion unless a council member requests that an item be removed from the consent agenda and considered separately. Approval of the Consent Agenda Page 1 of 6 City Council Meeting Minutes December 2, 2025 Motion by Vogt, seconded by Felter, to approve the consent agenda with the exception of items H and O. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore A. Consideration of approval of the City Council meeting minutes of the November 18, 2025 meeting. approved. B. Consideration of new license(s) as recommended by the City Clerk. approved. C. Consideration of renewal license(s) as recommended by the City Clerk. approved. D. Consideration of an expense report for City Manager Michael Wilkes for expenses incurred to attend an Alliance For Innovation meeting in McKinney, Texas. approved. E. Consideration of Resolution No. 25-1096 adopting the Benefit District Policy. approved. F. Consideration of Resolution No. 25-1097 adopting the Tax Increment Financing (TIF) Policy. approved. G. Consideration of Resolution No. 25-1098 adopting the Community Improvement District (CID) Policy. approved. H. Consideration of Resolution No. 25-1099 adopting the Industrial Revenue and Tax Abatement (IRB) Policy. Councilmember Schoonover requested that this item be pulled and considered separately. Mr. Schoonover stated he pulled the item because he would like to amend the policy in paragraph D to include office properties in the southern portion of the city. Councilmember Felter asked if the suggested amendment was to help provide buffers to housing in the area. Mr. Schoonover stated, yes. Dr. Felter suggested making it a broad statement rather than listing specific types of projects. Ron Shaver, City Attorney, stated that the goal trying to be achieved Page 2 of 6 City Council Meeting Minutes December 2, 2025 is covered in paragraph C and at the end of the policy, allowing the council to do as they see fit. Tim McKey, Olathe Chamber CEO, stated that he feels that having the policy specific is best so that it helps developers know what the city is looking for in that area. Jamie Roubichaud, Economy Director, suggested tabling the item to allow staff time to rework the language of the policy and bring it back at the next council meeting. Motion by Vogt, seconded by Felter, to table item H until the December 16th meeting. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore I. Consideration of the property and casualty insurance programs for 2026. approved. J. Consideration of award of contract to Cigna to provide stop loss insurance for the self-funded City health and prescription program. approved. K. Request for the acceptance of the dedication of land for public easements for a final plat for Olathe Industrial Tracts, Third Plat (FP25-0034), containing one (1) lot on approximately 6.98 acres, located southwest of W. Old 56 Highway and S. Lone Elm Road. Planning Commission approved the plat 8 to 0. approved. L. Consideration of an authorization to transfer from Stormwater - CIF Cash to the 2025 CMP Replacement and Stormwater Asset Management Program, PN 2-R-000-25. approved. M. Consideration of Consent Calendar. approved. N. Consideration of award of contract to WesTech Engineering for purchase of a new high rate trickling filter mechanism for Harold Street Wastewater Treatment Plant. approved. O. Consideration of Agreement with Johnson County Consolidated Fire District 1 for fire protection services in specified unincorporated areas Page 3 of 6 City Council Meeting Minutes December 2, 2025 adjacent to the corporate limits of the City. Councilmember Felter asked for this item to be pulled to allow Chief DeGraffenreid to explain the changes being made. Chief DeGraffenreid explained the changes come with Fire District 1 and Fire District 2 now having the County Board of Commissioners as their fire board. He added because of that all current agreements are being reviewed, and stated the agreement being presented is to address who is best to cover unincorporated islands within the city limits. Councilmember Schoonover stated he supports the agreement but suggested we continue to encourage neighboring cities to update codes to help assure our fire personnel are safe. Motion by Vogt, seconded by Vakas, to approve the agreement with Johnson County Consolidated Fire District 1 for fire protection services in specified unincorporated areas adjacent to the corporate limits of the City. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore P. Consideration of contract with Dr. Sandra Walker, DVM, Heartland Shelter Medicine, LLC, for veterinarian services at Olathe Animal Shelter. approved. Q. Consideration of contract renewal with Environmental Systems Research Institute, Inc. for ArcGIS software. approved. 6. NEW BUSINESS A. Consideration of Resolution No. 25-1094, authorizing a survey of land necessary to be acquired for the Lakeshore Meadows Sanitary Sewer Easement Extension Project, PN 1-C-029-25. Mayor Bacon asked if the planned sewer alignment was the best possible option. Ron Shaver, City Attorney, explained the alignment was based off of the preliminary site development plan. Mr. Shaver also noted that the step taken tonight would only authorize the condemnation but does not require filing or action if productive conversations continue. Page 4 of 6 City Council Meeting Minutes December 2, 2025 Travis Jones, an Olathe resident, spoke about the proposed land acquisition and requested the council table the item to allow time for the Olathe School District to review the offer he submitted. Mayor Bacon asked how much time Mr. Jones is asking to allow review of the project. Mr. Jones stated 60-90 days. Councilmember Felter asked how long this issue has been ongoing. Mr. Shaver stated approximately one to two years. Dr. Felter stated she is in favor of moving forward with the resolution. Councilmember Schoonover asked if acting on the resolution would be the city weighing in favor of one developer of the other. Mr. Shaver said he feels the negotiations between the school district and the developers are a completely different issue. Motion by Vogt, seconded by Felter, to approve Resolution No. 25-1094 as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore B. Consideration of Ordinance No. 25-51 approving an engineer’s survey and authorizing the acquisition of land for the Lakeshore Meadows Sanitary Sewer Easement Extension Project, PN 1-C-029-25. Motion by Vogt, seconded by Felter, to approve Ordinance No. 25-51 as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore C. Consideration of Ordinance No. 25-52 annexing approximately 80.45+/- acres at the northwest corner of 171st Street and Lone Elm Road, and an annexation agreement with Steven M. Mackey, Trustee of the Steven M. Mackey Revocable Trust Dated April 26, 2002. Motion by Vogt, seconded by Felter, to approve Ordinance No. 25-52 as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore D. Consideration of Resolution No. 25-1100 (PLN25-0006), defining the boundary of the City of Olathe as of December 31, 2025. Page 5 of 6 City Council Meeting Minutes December 2, 2025 Motion by Vogt, seconded by Felter, to approve Resolution No. 25-1100 as presented. The motion carried by the following vote: Yes: Bacon, Vogt, Schoonover, Felter, Vakas, and Essex Absent: Gilmore 7. GENERAL ISSUES AND CONCERNS OF CITIZENS None heard. 8. ADDITIONAL ITEMS Councilmembers Vakas, Essex and Schoonover complimented staff for the quick response during the snow storm. Councilmember Felter challenged the council to examine the islands of land that are not part of the City of Olathe to see if they may be annexed into the city. Mayor Bacon announced that the Mayor's Christmas Tree Lighting will take place this Friday, downtown in front of the Downtown Library, starting at 5:30 P.M. He also noted that there will be collections for the Olathe Mayor's Children's Fund at the event. 9. ADJOURNMENT The meeting adjourned at 7:40 P.M. Eric Strimple Assistant City Clerk Page 6 of 6