Arts Commission

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Contact: Stephanie Meeting Minutes Johnson 360.709.2678 Arts Commission Thursday, November 14, 2013 6:00 PM Room 112 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. 1.A ROLL CALL Present: 8 - Chair Trent Hart, Co-Chair Ron Hinton, Commissioner Diana Fairbanks, Commissioner Katie Nelson, Commissioner Michael Olson, Commissioner Rick Perry, Commissioner Diane Robertson, and Commissioner Danielle Westbrook Absent: 2 - Commissioner Marygrace Jennings, and Commissioner Erin McGown 2. APPROVAL OF AGENDA Chair Hart asked if there were changes to the agenda. Hearing none, the agenda was approved. 3. APPROVAL OF MINUTES 13-0926 Approval of October 10, 2013 Arts Commission Meeting Minutes Chair Hart asked if there were changes to the minutes. Hearing none, the minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information on past and upcoming art events. 6. BUSINESS ITEMS 13-0807 Nomination Committee for Election of 2014 Officers The Committee recommends Chair Hart continue as chair for another year and will contact a Co-Chair candidate before the December meeting. The item was discussed and continued to the December 12 meeting. City of Olympia Page 1 Arts Commission Meeting Minutes November 14, 2013 7. REPORTS 13-0929 Commission Items 2.E Public Art Assessment Completed. 2.G Comprehensive Plan Update Chair Hart will have a draft response letter for Council at the December meeting for Commission review. 2.I Music in Olympia & 2.K Street Designations Chair Hart and Ms. Johnson met with City traffic engineering staff to determine feasibility. The Committee feels ready to bring the item to the General Government Committee in December. 2.J Define Theater District No report. 2.L City Entry Signs Chair Hart, Commissioner McGown and Ms. Johnson met with City staff in Communications and Public Works to determine feasibility. The concept was well-received, and there are no funds earmarked for repair or replacement in those budgets. The report was received. 13-0930 Community Events & Outreach Committee Report 1.2 Area Art Promotion-Social Media Given the costs of a calendar model, Commissioner Robertson proposed a social media format for arts organizations to promote their events. 1.3 Music Survey-Phase II Completed. Commissioner Olson will organize a group to put together a summary of the Phase II findings, for future use. 1.8 Community Mural Support Completed. Ideas for flyer distribution include graffiti clean-up kits, commercial property owners and neighborhood associations. 2.A Arts Walk Completed. Event surveys were reviewed by CEO Committee. One of the items discussed was greater promotions - ideas on promoting included milk cartons, utility flyers, and IT busses. 2.C Community Arts Roundtable City of Olympia Page 2 Arts Commission Meeting Minutes November 14, 2013 No report. 2.D Art Ambassador Program Completed. 2.F Arts Day at the Capitol Completed. Arts Day is coming up again February 5, 2014. The report was received. 13-0931 Art in Public Places Committee Report 1.4 Public Art Projects The PW tribute has been removed from its site and is in storage. West Bay sidewalk has not been awarded yet; working on right-of-way acquisition. 1.6 Community Art Process for APP Review No report. 1.7 Artspace Market Study Support Co-Chair Hinton reported the survey will close December 12. 2.H Percival Plinth Project Peoples' Choice Completed. Next task is to complete design of the City Hall base for temporary art, then find a permanent site to place Rainforest Dream. 2.M Washington Center Public Art No report. 2.N Artesian Well Public Art Completed. 2.O City Hall Sculpture No report. The report was received. 8. OTHER TOPICS 13-0932 2014 Work Plan Considerations developed at the November meeting include: • Guidelines for temporary exhibitions at City Hall • Studio Art Tour • Here Today • Music in Neighborhood Parks • Murals-Utility Boxes • Arts Day at the Capitol City of Olympia Page 3 Arts Commission Meeting Minutes November 14, 2013 • Complete existing work items in plan The item was discussed and continued to the December 12 meeting. 9. ADJOURNMENT The meeting was adjourned at 7:02 p.m. City of Olympia Page 4