Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, September 11, 2014 4:00 PM Room 304 Special Meeting 1. CALL TO ORDER The meeting was called to order at 4:15 p.m. 1.A ROLL CALL Present: 9 - Chair Trent Hart, Commissioner Diana Fairbanks, Commissioner Stacy Hicks, Commissioner Ron Hinton, Commissioner Marygrace Jennings, Commissioner Katie Nelson, Commissioner Michael Olson, Commissioner Rick Perry, and Commissioner Danielle Westbrook 2. APPROVAL OF AGENDA Chair Hart asked if there were changes to the agenda. Hearing none, the agenda was approved. 3. APPROVAL OF MINUTES 14-0849 Approval of August 14, 2014 Arts Commission Meeting Minutes Chair Hart asked if there were changes to the minutes. Hearing none, the minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS - None 6. BUSINESS ITEMS 14-0855 Municipal Art Plan 2014 Commissioners discussed broadening the Municipal Art Plan to be a comprehensive document that describes the goals and purposes of the Arts Commission, in addition to providing an expenditure sheet of proposed projects. Commissioners Hicks and Jennings have been tasked with framing the document based on the attached outline. Commissioners agreed to a preliminary set of public art projects to be included with the Municipal Art Plan, many of which are already on the annual Work Plan. City of Olympia Page 1 Arts Commission Meeting Minutes September 11, 2014 The discussion was continued to the Arts Commission October 9 under File 14-0967. 14-0850 Percival Plinth Project Peoples’ Choice Award 2014 Ms. Johnson shared the results of the vote with Commissioners, noting voters felt there were many good pieces to choose from this year. The period of voting lasted from July 25 (with a public kick-off) to August 31, 2014. Out of 481 votes, Illuminated One by Leo E. Osborne was front runner with 179. Origami #3 Totem by Ken Hall came in as runner up with 71 votes, and The Night Watchman by Leon White, held third with 45 votes. The Call for Art goes out again in January 2015, so Commissioners have time to determine if changes should be made before the next cycle. Chair Hart thanked all the staff who worked on the vote, from printing ballots to tabulation. The recommendation was forwarded to the City Council for consideration at the September 23, 2014 Council meeting. 7. REPORTS 14-0851 Commission Items 1.1 Survey of Economic Value of Olympia's Music Industry - No report. 1.9 Define Theater District - No report. 1.13 Comprehensive and Action Plan Update - No report. 1.14 Commission Retreat/Work Session - The reason for this special meeting. 2.c Public Art Assessment - No report. The report was received. 14-0852 Community Events & Outreach Committee 1.3 Community Art Process Review - No report. 1.4 Artspace/Arts Center Support - No report. 1.6 Guidelines for Temporary Display of Art at City Hall/1.15 Community Arts Roundtable - No report. 1.8 Music Out Loud - Chair Hart noted he and Ms. Johnson met with Randy Wesselman and began discussion about pedestrian interference with regards to the performance component of the project. He reported a follow-up meeting had been scheduled with police, fire and code enforcement staff to thoroughly vet the question. 1.11 Studio Tour - No report. 1.12 Music in Neighborhood Parks - No report. 2.a Arts Walk 48 & 49 - Ms. Johnson called for map deliverers, Chair Hart, and Commissioners Westbrook, Fairbanks, Nelson, Perry, Hicks and Hinton volunteered. 2.b Art Ambassador Program - Commissioner Westbrook attended the wrap-up/evaluation meeting with the Ambassadors. She noted lots of energy in the group to continue to provide tours next year. Ideas to boost participation include partnering with Downtown Ambassadors or the Visitor & Convention Bureau, and City of Olympia Page 2 Arts Commission Meeting Minutes September 11, 2014 exploring digital and social media opportunities. 2.d Arts Day at the Capitol - No report. 2.g Area Arts Promotion - No report. The report was received. 14-0853 Art in Public Places Committee Report 1.2 Municipal Art Plan to City Council - See report under Business Items. 1.5 Utility Box Mural Project - No report. 1.7 City Hall 1% for Public Art - Chair Hart reported attending the Finance Committee meeting on September 9, where a formal response was provided to the referral to split the funds remaining for City Hall public art. Councilmembers Selby and Cooper voted in favor of the recommendation, Mayor Pro Tem Jones noted City Hall currently has a sufficient representation of public art, and said the funds would best be spent on public art in other areas of the community. The recommendation passed out of Finance Committee on a 2 to 1 vote. The item goes to the full Council on September 23. 1.10 City Entry Signs - No report. 2.e Percival Plinth Peoples' Choice award - See report under Business Items. 2.f Public Art Projects - No report. The report was received. 8. OTHER TOPICS 9. ADJOURNMENT The meeting adjourned at 7:45 p.m. City of Olympia Page 3