Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, October 9, 2014 6:00 PM Room 112 1. CALL TO ORDER Chair Hart called the meeting to order at 6:01 p.m. 1.A ROLL CALL Present: 5 - Chair Trent Hart, Commissioner Stacy Hicks, Commissioner Ron Hinton, Commissioner Marygrace Jennings, and Commissioner Katie Nelson Absent: 4 - Commissioner Diana Fairbanks, Commissioner Michael Olson, Commissioner Rick Perry, and Commissioner Danielle Westbrook 2. APPROVAL OF AGENDA Chair Hart asked if there were changes to the agenda. Hearing none, the agenda was approved. 3. APPROVAL OF MINUTES 14-0964 Approval of September 11, 2014 Arts Commission Meeting Minutes Chair Hart asked if there were changes to the minutes. Hearing none, the minutes were approved. 4. PUBLIC COMMENT Jeff Trinin from the PBIA visited the Commission with a brief presentation about the winning proposal for their mural project on the West side of the Artesian Commons. He shared sketches of "We Are the Water" by Jean Nagai and Scott Young. Commissioner Westbrook was on the selection panel. Commissioners appreciated being included in the process and for the opportunity to view the proposal. Chair Hart will send a note to Council in support. 5. ANNOUNCEMENTS Commissioners shared information on past and upcoming arts events. 6. BUSINESS ITEMS 14-0982 Nominating Committee for 2015 OAC Officers City of Olympia Page 1 Arts Commission Meeting Minutes October 9, 2014 Chair Hart moved, seconded by Commissioner Nelson, to appoint himself, Commissioners Hinton and Jennings as the Nominating Committee for next year's Chair and Co-Chair. The motion carried unanimously. The Committee will return with a proposed slate of officers at the November 13 meeting. 7. REPORTS 14-0965 Commission Items 1.1 Survey of Economic Value of Olympia's Music Industry - No Report. 1.9 Define Theater District - No Report. 1.13 Comprehensive and Action Plan Update - Program Manager Stephanie Johnson shared a performance measure regarding the arts that staff has been working on for the Action Plan. The proposal is an arts index, following arts businesses and events in six different categories including visual, performing and literary arts, music, camps & classes and festivals. Once a baseline is established, the numbers can help measure the health of the arts community, which in turn creates opportunities for the general public to engage in the arts. Commissioners had thoughtful discussion about the difficulties in measuring the arts and their impact on a community. Some suggestions included making it simple, using a representative selection, including radio stations, and including or replacing the proposed list with a tally of local arts organizations. 1.14 Commission Retreat/Work Session - No report. 2.c Public Art Assessment - No report. The report was received. 14-0966 Community Events & Outreach Committee Report 1.3 Community Art Process Review - No report. 1.4 Artspace/Arts Center Support - Commissioner Hinton reported the Olympia Artspace Alliance just received a $50,000 grant from JP Morgan Chase to continue their work. Next steps are site location and preliminary financial modeling. 1.6 Guidelines for Temporary Display of Art at City Hall/1.15 Community Arts Roundtable - No report. 1.8 Music Out Loud - No report. 1.11 Studio Tour - No report. 1.12 Music in Neighborhood Parks - No report. 2.a Arts Walk 48 & 49 - Commissioners shared their experiences at the event. Ms. Johnson noted thanks and evaluations had gone out to artists, businesses, sponsors and staff, and said the cover art competition for 2015 was launched. 2.b Art Ambassador Program - No report. 2.d Arts Day at the Capitol - No report. 2.g Area Arts Promotion - No report. The report was received. 14-0967 Art in Public Places Committee Report City of Olympia Page 2 Arts Commission Meeting Minutes October 9, 2014 1.2 Municipal Art Plan to City Council - Chair Hart noted the Art in Public Places Committee had seen a draft of the MAP drafted by Commissioners Hicks and Jennings, and they will meet on November 10 for further discussion. 1.5 Utility Box Mural Project - Ms. Johnson shared there is a possibility of added funds to the project if the downtown boxes were to include wayfinding information on the pedestrian side. Commissioner Perry will meet with City staff in the coming weeks to discuss. 1.7 City Hall 1% for Public Art - Chair Hart shared the Finance Committee recommendation to split the funds has been sent back to the Arts Commission for further discussion. 1.10 City Entry Signs - No report. 2.e Percival Plinth Peoples' Choice Award - No report. 2.f Public Art Projects - No report. The report was received. 8. OTHER TOPICS 9. ADJOURNMENT The meeting adjourned at 7:30 p.m. City of Olympia Page 3