Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Thursday, February 12, 2015 6:00 PM Room 112 1. CALL TO ORDER The meeting was called to order at 6:08 p.m. 1.A ROLL CALL Present: 9 - Chair Marygrace Jennings, Vice Chair Stacy Hicks, Commissioner Diana Fairbanks, Commissioner Trent Hart, Commissioner Ron Hinton, Commissioner Katie Nelson, Commissioner Michael Olson, Commissioner Rick Perry, and Commissioner Danielle Westbrook 2. APPROVAL OF AGENDA Chair Jennings asked if there were changes to the agenda. Ms. Johnson asked to add the Stqry mobile application to the Staff Report and Gift Acceptance to Business Items. The agenda was approved as amended. 3. APPROVAL OF MINUTES 15-0149 Approval of January 8, 2015 Arts Commission Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Commissioners shared information on past and upcoming events. 6. BUSINESS ITEMS 14-1178 2015 Arts Commission Work Plan Ms. Johnson noted the Work Plan and Municipal Art Plan will go to General Government together. Commissioners reviewed the proposed 2015 Work Plan item by item, making several changes and postponing item 1.5, Eastside/22nd Sidewalk Project. The Work Plan was approved as amended. City of Olympia Page 1 Arts Commission Meeting Minutes February 12, 2015 14-1180 Municipal Art Plan 2015 Commissioners reviewed the Municipal Art Plan and made changes, specifically to remove the appendix in whole and insert a new final paragraph drafted by Commissioner Hart. The recommendation was approved as amended. 15-0208 Gift of Art Ms. Johnson shared the pencil drawing "Bridge at the Vortex" by artist Carol Horner, which she is presenting as a gift to the City. She noted the Art in Public Places Committee recommended approval. Commissioners went through the review criteria as noted in the gift policy. They commented that the image of the Olympia-Yashiro Friendship Bridge was relevant to the work of the City, and that the artist was well-involved in the community. The recommendation was approved. 7. REPORTS 15-0151 Commission Items 1.1 Survey of Economic Value of Olympia's Music Industry - Complete. 1.9 Define Theater District - No Report. 1.13 Comprehensive and Action Plan Update - No Report. 1.14 Commission Retreat/Work Session - Complete. 2.c Public Art Assessment - Complete. The report was received. 15-0152 Community Events & Outreach Committee Report 1.3 Community Art Process Review - No Report. 1.4 Artspace/Arts Center Support - Commissioner Hinton reported the Olympia Artspace Alliance just completed three days of meetings and site visits with Teri Deaver and Wendy Holmes from Artspace, for pre-development work including site selection, community leadership, project concept and financial feasibility. The group also met with Council during a Study Session to bring them up-to-date on the project. 1.6 Guidelines for Temporary Display of Art at City Hall/1.15 Community Arts Roundtable - Commissioner Fairbanks reported she has been in communication with other organizations that host exhibitions and speakers, such as the Olympia Timberland Library. 1.8 Music Out Loud - Commissioner Hart shared a project schedule, noting that even with an ambitious timeline, the sidewalk art will not be completed until fall 2015. The schedule will be stretched so that the artwork is completed shortly before the first summer performances in 2016, so the entire concept can be realized at the same time. He reported the business letter was approved by the City's legal department, so Commissioners were ready to secure final agreement from adjacent businesses. City of Olympia Page 2 Arts Commission Meeting Minutes February 12, 2015 Commissioners hope to host the public hearing on the memorial names by the March meeting. 1.12 Music in Neighborhood Parks - No Report. 2.a Arts Walk 48 & 49 - Ms. Johnson reported she has funding in the operating budget to support music programming at the Artesian Commons for the 50th Arts Walk event. She noted she does not have staff to support the effort during the event, and a Request for Proposal (RFP) for a music promoter to hire the bands, arrange for sound and manage the stage would be the best way to go. Commissioners indicated she should go forward with an RFP, specifying family friendly performances in a range of styles, including one that was youth-based. 2.b Art Ambassador Program - Complete. 2.d Arts Day at the Capitol - Complete. 2.g Area Arts Promotion - No Report. The report was received. 15-0153 Art in Public Places Committee Report 1.2 Municipal Art Plan to City Council - Approved. See Business Items. 1.5 Utility Box Mural Project - No Report. 1.7 City Hall 1% for Public Art - No Report. 1.10 City Entry Signs - No Report. 2.e Percival Plinth Peoples' Choice Award - Complete. 2.f Public Art Projects - No Report. The report was received. 15-0150 Report from Staff - Report on January 20 Council Meeting - Ms. Johnson reported Council approved both the Music Out Loud concept and the Traffic Box Mural Project. Council was supportive of Music Out Loud and asked that Council be represented with the Traffic Box proposals before being placed on OlySpeaks. - Commission Recruitment - 7 applications received for 5 slots. - Arts Resource Mapping - Ms. Johnson shared the map compiled for the Artspace visit, intended to illustrate artistic hubs or clusters in downtown based on creative businesses and public and community art. - Citizen Survey - Ms. Johnson shared results from the City's recent city-wide survey. She thanked the Arts Commission for their good work, as the survey revealed that arts and events are generally well-received in the community. - Stqry - The Visitor and Convention Bureau has signed up for a mobile storytelling platform called Stqry (prounced "story"). Ms. Johnson will be adding public art pieces and tours. The report was received. 8. OTHER TOPICS - None 9. ADJOURNMENT City of Olympia Page 3 Arts Commission Meeting Minutes February 12, 2015 The meeting was adjourned at 8:04 p.m. City of Olympia Page 4