Arts Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Arts Commission Contact: Stephanie Johnson 360.709.2678 Wednesday, November 10, 2021 6:00 PM Online or Via Phone Register to attend: https://us02web.zoom.us/webinar/register/WN_H0GeF245RUeLHuoI3BBkvA 1. CALL TO ORDER Chair Dobler called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 8 - Chair Frederick Dobler, Vice Chair Jim Burlingame, Commissioner Rose Clifthorne, Commissioner Kathryn Dorgan, Commissioner Stacy Hicks, Commissioner Kathy Murray, Commissioner Joe Batt and Commissioner Jace Hoag Absent: 1 - Commissioner Shameka Gagnier OTHERS PRESENT Arts Program Specialist Angel Nava 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 21-1060 Approval of October 14, 2021 Arts Commission Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT Mike Taylor spoke. 5. ANNOUNCEMENTS Commissioners shared information about past and upcoming arts events. Commissioner Hicks announced this was her last meeting, having accepted a full time position in California. Commissioners thanked Commissioner Hicks for her work, and she in turn shared appreciation to have served eight years on the Commission. City of Olympia Page 1 Arts Commission Meeting Minutes November 10, 2021 6. BUSINESS ITEMS 21-1064 Approval of 2022 Arts Walk Cover Artists Ms. Nava reported the results of the Arts Walk cover art jury that took place on November 8. Thirteen applications were reviewed by Commissioners Dorgan and Batt, and spring 2021 cover artist Laurel Henn. Ms. Nava shared the recommendation: Rene Westbrook for Spring and Katherine Ransom for Fall, in addition to alternates Megan Teutschel and Sandra Bocas. Commissioners asked about printed materials in association with the event, which Ms. Nava noted would return in 2022. Commissioner Hicks moved, seconded by Vice Chair Burlingame, to approve the jury's recommendation for the 2022 Arts Walk covers. The motion passed. 21-1061 Parks, Arts and Recreation Plan Letter of Support Chair Dobler asked if there were changes to the Parks, Arts and Recreation Plan Letter of Support. The proposed letter supporting the 2022 Parks, Arts and Recreation Plan was approved. 21-1066 Arts Walk/Arts Month Recap Ms. Nava shared videos from Thurston Community Media and Porcupine Media, produced from the fall Arts Walk event, in addition to a new banner design for marketing. She discussed demographics potential of the new website and noted there will focused marketing in the spring about how to use the website. said there is potential now for expanding featured artists in media other than 2 dimensional. Commissioners shared their experiences of the event, noting people were glad to get downtown for Arts Walk again. The report was received. 21-1062 Arts Commission Chair and Vice-Chair for 2022 Chair Dobler proposed the following slate of officers for 2022 for Commission review: Vice-Chair Burlingame for Chair, and Commissioner Dorgan for Vice-Chair, effective January 2022. Commissioner Clifthorne moved, seconded by Commissioner Hoag, to approve the slate of officers. The motion passed. 21-1065 Review and recommendation of Grants to Arts & Culture Organizations applications Ms. Johnson shared the cumulative scoring of all tally sheets returned by Commissioners earlier in the day. Commissioners Dorgan and Gagnier both recused themselves from scoring organizations where they were members of the board. As such the scored were City of Olympia Page 2 Arts Commission Meeting Minutes November 10, 2021 ordered by the average rankings. The limit of the program is $20,000 with the requests capped at $5,000 (matching grant). The top ranked requests were all for $5,000, as were the fourth and fifth ranked, which were tied in scoring. After discussion, Commissioners determined to recommend the top three be fully funded, and the organizations tied for fourth split the amount. Staff was directed to contact the organizations to see if they would still be able to complete their proposed project with partial funding. Commissioner Hicks moved, seconded by Commissioner Hoag,to recommend to City Council $5,000 grants to Indigenous Performance Productions, Olympia Artspace Alliance, and Olympia Family Theater, and $2,500 grants to Window Seat Media and Harlequin Productions. The motion passed. 21-1063 Discussion of 2022 Arts Commission Work Plan and Municipal Art Plan Items Commissioners reviewed the first draft of the 2022 Work Plan and Municipal Art Plan and made changes. The discussion was completed. 7. REPORTS - None 8. OTHER TOPICS - None 9. ADJOURNMENT The meeting was adjourned at 8:14 p.m. City of Olympia Page 3