City Council

City Hall City of Olympia 601 4th Avenue E Olympia, WA 98501 Information: 360.753.8447 Meeting Minutes City Council Friday, August 23, 2013 1:00 PM Room 112 Ad Hoc Community Renewal Area Committee 1. ROLL CALL Present: 3 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones and Councilmember Julie Hankins 2. BUSINESS ITEMS Mayor Buxbaum reviewed the agenda and outcomes he was expecting from this meeting. Community Planning and Development Director Keith Stahley handed out the downtown Olympia economic redevelopment student project schedule and a review draft of Investment Strategy, City of Olympia Opportunity Areas by ECONorthwest. 2.A 13-0660 Approval of July 26, 2013 Ad Hoc Community Renewal Area Committee Meeting Minutes The minutes were approved. 2.B 13-0656 ORAL REPORT - Review of Community Renewal Area Consultant Work Plan The Ad Hoc Committee discussed possible formats for future Citizen Advisory Committee (CAC) meetings to create momentum and consensus in determining a broad geographic area for renewal. On September 17, 2013, Mayor Buxbaum will report to the City Council the progress of the Community Renewal Area (CRA) and the CAC; and request consensus in planning a design charette for the CAC. He will recommend the following steps: · At the end of September, the CAC will discuss “norms” for the group, receive training on the process of a design charrette, and determine the boundaries of Olympia’s Community Renewal Area. · The first weekend in October, the CAC will participate in a modified design charrette. The CAC members will work in small groups, with a maximum of 10 people. The CRA will provide each charrette group with a support team that may include a transportation expert, a facilitator, an engineer, etc. In a collaborative manner, each group will consider, as a sample, the isthmus property for renewal. Using their unique perspective and expertise, each group City of Olympia Page 1 City Council Meeting Minutes August 23, 2013 will prepare a proposal to the CRA. · At the third meeting, the design proposals will be discussed, an action plan determined, and recommendations prepared for CRA/City Council, and lastly, discuss plans for an Open House. The discussion was completed. 2.C 13-0657 ORAL REPORT - Status Report on Small Group Meetings Mayor Buxbaum shared that the CAC is a group of approximately 30 “opinion leaders.” There have been two full Committee meetings, several brown bag lunch meetings, and multiple small group meetings. The small group meetings have consisted of two to four Committee members and each person is asked to be advocates of the CAC work and to collaborate productively together. The Mayor has additional small group meetings to schedule and will then bring the whole group together again. The report was received. 2.D 13-0658 ORAL REPORT - Feedback on Preliminary Draft of Component A Mayor Buxbaum stated the Investment Strategy draft document has not been distributed to anyone but the CRA. Mr. Stahley stated the consultants are on vacation this week and will be filling in the blanks in the document next week after he provides feedback. The CRA discussed clarifying the timing and scheduling of the consultants to make a presentation to City Council. A decision was made to have the consultants present in October, not September. The CRA asked Mr. Stahley to provide direction to the consultants to include in the presentation: · The work of the Citizen Advisory Committee; · A review of Component A and Component B; and · Be prepared to discuss next steps, what the focus is, and how to make the transition. Discussion followed regarding page 10, Feasibility Spectrum of the review draft Investment Strategy. The CRA agreed that the message to the community should not imply certain property owners are being nurtured or supported. To prevent creating false expectations, it was decided to add clarifying language to this section that states the sites are examples and not commitments. The Committee agreed it would be beneficial to evaluate what message is being sent with each of the six sites. Additionally, they asked that definitions for nurture, define, and growth be added. The discussion was completed. 3. ADJOURNMENT City of Olympia Page 2 City Council Meeting Minutes August 23, 2013 The meeting adjourned at 3:00 p.m. City of Olympia Page 3