City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8447 Tuesday, June 16, 2015 7:00 PM Council Chambers 1. ROLL CALL Councilmember Cooper participated in the meeting by telephone. Present: 7 - Mayor Stephen H. Buxbaum, Mayor Pro Tem Nathaniel Jones, Councilmember Jim Cooper, Councilmember Julie Hankins, Councilmember Steve Langer, Councilmember Jeannine Roe and Councilmember Cheryl Selby 1.A ANNOUNCEMENTS Mayor Buxbaum announced the Council met as scheduled at 5:30 p.m. and recessed to Executive Session for no more than sixty minutes to discuss a personnel matter regarding the City Manager's mid-year performance evaluation. Councilmember Jim Cooper was excused. City Manager Steve Hall was present. The meeting adjourned at 6:30 p.m. 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 15-0612 Special Recognition - Fireworks Ban Reminder Assistant Fire Chief and Fire Marshal Rob Bradley reviewed the law as it pertains to the fireworks ban. The recognition was received. 2.B 15-0635 A Proclamation of the City of Olympia, Washington, relating to the 2015 Capital City Pride Weekend Councilmember Selby read the proclamation. Capital City Pride Development Director Heather Moore accepted the proclamation and presented the Mayor with a plaque. The recognition was received. 3. PUBLIC COMMUNICATION The following people spoke: Jeffrey Trinin, Terrence Zander, Jim Reeves, Ron Nesbitt, and Liz Atkins-Packinson. City of Olympia Page 1 City Council Meeting Minutes June 16, 2015 4. CONSENT CALENDAR 4.A 15-0630 Approval of April 29, 2015 Special City Council Meeting Minutes - Septic Summit The minutes were adopted. 4.B 15-0632 Approval of June 9, 2015 Special Study Session Minutes The minutes were adopted. 4.C 15-0633 Approval of June 9, 2015 Special City Council Meeting Minutes The minutes were adopted. 4.D 15-0571 Adoption of a City Investment Policy The decision was adopted with a change to add 9.4.3 - The City shall not invest in fossil fuel companies. 4.E 15-0583 Approval of Resolution Authorizing a Youth Athletic Field (YAF) Grant Application to the Recreation and Conservation Office (RCO) The decision was adopted. 4.F 15-0584 Approval of Intergovernmental Agreement with Thurston County Fire District 6 for Vehicle Repair The contract was adopted. 4.G 15-0588 Approval of Interlocal Agreement with Department of Enterprise Services/Consolidated Mail Services to Provide for the City’s General Mailing Services The contract was adopted, with Mayor Pro Tem Jones abstaining from the vote because he works for the Department of Enterprise Services. 4.H 15-0589 Approval of Moore Street Pathway Easements The contract was adopted. 4.I 15-0595 Approval of Amended Interlocal Cooperation Agreement with Thurston County for HOME Consortium The contract was adopted, with Mayor Buxbaum voting against the motion. 4.J 15-0610 Approval to Forward Traffic Box Designs for Public Vote The decision was adopted. City of Olympia Page 2 City Council Meeting Minutes June 16, 2015 4. SECOND READINGS 4.K 15-0551 Approval of Amendment to Ordinance 6957 (Operating Budget) The ordinance was adopted on second reading. 4.L 15-0552 Approval of Amendment to Ordinance 6958 (Capital Budget) The ordinance was adopted on second reading. 4.M 15-0553 Approval of Amendment to Ordinance 6944 (Special Funds) The ordinance was adopted on second reading. 4.N 15-0559 Approval of an Ordinance Amending the Fund 107 CDBG Loan Repayment Fund and Fund 108 HUD Fund The ordinance was adopted on second reading. 4. FIRST READINGS 4.O 15-0285 Approval of Ordinance Amending OMC Chapters 12, 14, 16, 17 and 18 Related to Project Review and Decisions by the Site Plan Review Committee The ordinance was approved on first reading and moved to second reading. 4.P 15-0591 Approval of an Ordinance Amending Olympia Municipal Code 18.58.060 and 18.72.170 Related to the Timing of Review of Zoning Map Amendment (Rezone) Applications The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Councilmember Langer moved, seconded by Councilmember Hankins, to adopt the Consent Calendar as amended. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby 5. PUBLIC HEARING 5.A 15-0454 Public Hearing and Approval of Ordinance Vacating a Portion of Alley Right-of-Way Adjacent to 1919 Harrison Avenue NW The public hearing was opened at 7:50 p.m. City of Olympia Page 3 City Council Meeting Minutes June 16, 2015 The following people spoke: Puget Sound Energy Municipal Manager Amy Tousley and Alicia Elliott. The public hearing was closed at 7:54 p.m. Councilmember Hankins moved, seconded by Councilmember Langer, to approve on first reading and forward to second reading an ordinance to vacate a portion of alley right-of-way adjacent to 1919 Harrison Ave NW. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby 6. OTHER BUSINESS 6.A 15-0383 Continued Consideration of an Ordinance to Vacate a Portion of an Alley Right-of-Way Adjacent to 600 Franklin Street SE Councilmember Hankins moved, seconded by Councilmember Selby, to approve on first reading and forward to second reading an ordinance vacating as a public thoroughfare a portion of alley right-of-way adjacent to 600 Franklin Street SE, and reserving an easement for public and private utilities as they now exist. The motion carried by the following vote: Aye: 7 - Mayor Buxbaum, Mayor Pro Tem Jones, Councilmember Cooper, Councilmember Hankins, Councilmember Langer, Councilmember Roe and Councilmember Selby 6.B 15-0600 Review Community Renewal Area Request for Proposal Document and Process CP&D Director Keith Stahley reviewed the site evaluation and timeline and explained that work will continue on the CRA in downtown. He also stated on May 16 the Council narrowed the options down to the Water Street area. He then reviewed the Water Street redevelopment area and the revised timeline showing final approval set for July 7, 2015. Mayor Buxbaum suggested language be included to encourage protecting aesthetics of the fountain. He said he felt the current buildings don't complement the fountain. The issue was discussed and forwarded to the City Council for consideration at the July 7, 2015 meeting under File 15-0657. 7. CONTINUED PUBLIC COMMUNICATION 8. REPORTS AND REFERRALS City of Olympia Page 4 City Council Meeting Minutes June 16, 2015 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events they attended. Mayor Buxbaum reported on a Community Forum he attended at the Risen Faith Church regarding the May 21 officer shooting. He referred to a recent memo he sent to Councilmembers regarding options and recommendations to move forward as a community. Council agreed to direct the Mayor to reach out to the cities of Lacey and Tumwater to write a letter to the Thurston County Law & Justice Committee asking them to look into issues, including race, poverty, and privilege as it relates to the justice system. Council also agreed that the Mayor and Mayor Pro Tem work to establish a convening group of five to seven diverse members of the community who can help set up forums for education purposes. Mayor Buxbaum noted he and Mayor Pro Tem Jones will work on drafting a charter for the convening group and will get that out to staff and Councilmembers as soon as possible. Mayor Buxbaum noted a letter was received from Thurston County Commissioners stating their interest in getting involved in the conversation regarding a Metropolitan Parks District. Council agreed to move forward at this time without the County. 8.B CITY MANAGER'S REPORT AND REFERRALS City Manager Steve Hall asked for a referral to the Olympia Planning Commission to consider an adjustment to the zoning code regarding veterinary clinics. Council agreed to the referral. Council agreed to amend the June 20 Mid-Year Retreat agenda to add an item to discuss emergent issues, have staff provide a list of accomplishments and priorities, and reduce time allotted for Reflections of Service for Mayor Buxbaum and Councilmember Langer. 9. EXECUTIVE SESSION 9.A 15-0634 Executive Session Pursuant to RCW 42.30.110 (1)(b) - Real Estate Matter No decisions will be made at the executive session. 10. ADJOURNMENT Mayor Buxbaum recessed the meeting at 9:33 p.m. and said the Council will City of Olympia Page 5 City Council Meeting Minutes June 16, 2015 reconvene in Executive Session at 9:38 p.m. to discuss a real estate matter. He noted no decisions will be made, the meeting is expected to last no longer than 90 minutes, and the Council will adjourn immediately following the Executive Session. Councilmember Jim Cooper was excused. Staff present included City Manager Steve Hall, City Attorney Mark Barber, Public Works Director Rich Hoey, and Parks, Arts and Recreation Director Paul Simmons. The meeting adjourned at 11:08 p.m. City of Olympia Page 6