City Council
Regular MeetingOlympia, WA · April 12, 2016
Minutes
City Hall
Meeting Minutes 601 4th Avenue E
Olympia, WA 98501
City Council Information: 360.753.8244
Tuesday, April 12, 2016 7:00 PM Council Chambers
1. ROLL CALL
Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones,
Councilmember Jessica Bateman, Councilmember Jim Cooper,
Councilmember Clark Gilman, Councilmember Julie Hankins and
Councilmember Jeannine Roe
1.A ANNOUNCEMENTS
Mayor Selby announced the Council met in a Study Session earlier in the evening.
1.B APPROVAL OF AGENDA
The agenda was approved.
2. SPECIAL RECOGNITION
2.A 16-0473 Special Recognition - Arbor Day Proclamation
Mayor Pro Tem Jones read the Arbor Day proclamation. Associate Planners Michelle
Bentley, Jesse Barham, and Park Ranger Sylvana Niehuser discussed this year's
Arbor Day celebration at Priest Point Park on April 16.
The recognition was received.
2.B 16-0478 Special Recognition - Equal Pay Day Proclamation
Councilmember Bateman read the Equal Pay Day proclamation. Zonta Club
President Rachel Friedman and YWCA CEO Hillary Soens discussed the significance
of Equal Pay Day.
The recognition was received.
2.C 16-0482 Special Recognition - Councilmember Jeannine Roe’s Service on the
Joint Animal Services Commission
Lacey Councilmember and Joint Animal Services Commission Chair Jeff Gadman
recognized Councilmember Roe for six years of representation on the Commission.
The recognition was received.
3. PUBLIC COMMUNICATION
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The following people spoke: Jeffery Trinin, Pat Rasmussen, Diana Moore, Tom
Nogler, Jim Reeves, Paul Larsen, Jack Havens, Holly West, Nani Nguyen, Liz
Atkins-Pattenson and Allen Miller.
4. CONSENT CALENDAR
4.A 16-0433 Approval of March 22, 2016 City Council Meeting Minutes
The minutes were approved.
4.B 16-0474 Bills and Payroll Certification
Payroll check numbers 88517 through 88623 and Direct Deposit transmissions: Total:
$5,925,464.76; Claim check numbers 3670985 through 3672430: Total:
$6,904,634.03.
The decision was approved.
4.C 16-0456 Approval of Advisory Committee and Commission 2016 Work Plans
The work plans were approved.
4.D 16-0457 Approval of Reappointments to Advisory Committees and
Commissions
The reappointments were approved.
4.E 16-0458 Approval of 2016 Appointments to Advisory Committees and
Commissions
The appointments were approved.
4.F 16-0445 Approval of Bid Award for the Eastside Street & 22nd Avenue
Sidewalk, Phase 1
The bid award was approved.
4. SECOND READINGS
4.G 16-0394 Approval of Ordinance Adopting RCW 69.50.440 Making it Unlawful to
Open or Consume Marijuana in Public and Amending Olympia
Municipal Code (OMC) Section 9.28.010
The ordinance was approved on second reading.
4. FIRST READINGS
4.H 16-0420
Approval of Proposed Ordinance Amending Olympia Municipal Code
(OMC) Chapter 5.80, Unfair Housing Practices, to Include “Source of
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City Council Meeting Minutes April 12, 2016
Income” as a Protected Class
The ordinance was approved on first reading and moved to second reading.
4.I 16-0428 Approval of Amendment to Ordinance 6998 (Operating Budget
Quarterly Adjustment)
The ordinance was approved on first reading and moved to second reading.
4.J 16-0429 Approval of Amendment to Ordinance 6997 (Capital Budget Quarterly
Adjustment)
The ordinance was approved on first reading and moved to second reading.
4.K 16-0430
Approval of Ordinance to Create an Aerial Mapping Special Account
The ordinance was approved on first reading and moved to second reading.
4.L 16-0437 Approval of Proposed Ordinance Eliminating Certain Business
Licensing Fees and Amending Olympia Municipal Code (OMC)
Section 5.02.015
The ordinance was approved on first reading and moved to second reading.
Approval of the Consent Agenda
Councilmember Hankins moved, seconded by Councilmember Roe, to adopt
the Consent Calendar. The motion carried by the following vote:
Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman,
Councilmember Cooper, Councilmember Gilman, Councilmember
Hankins and Councilmember Roe
5. PUBLIC HEARING - None
6. OTHER BUSINESS
6.A 16-0238 Discussion of Regional Septic Conversion Program
Public Works Director Rich Hoey introduced regional efforts related to urban septic
system conversions.
He noted staff from Olympia, Lacey, Tumwater and the Thurston County Health
Department have met to advance the regional work effort to move the septic-to-sewer
program forward.
Water Resources Director Andy Haub gave background on issues surrounding septic
systems in the region. He reviewed the Urban Septic System Conversion Strategy
that has been developed.
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Councilmembers asked clarifying questions.
Councilmembers agreed to support continued work on a regional approach
to septic conversion strategies.
6.B 16-0240 Briefing on 2016 Construction
City Engineer Fran Eide briefed the Council on 2016 construction projects. The
projects include repairs and improvements to City buildings, transportation projects,
and downtown projects. Ms. Eide shared three videos showcasing several
construction projects.
Councilmembers asked clarifying questions.
The report was completed.
6.C 16-0468 Discussion of Amendments to the Community Development Block
Grant (CDBG) Program Year 2015 Action Plan
Program Manager Anna Schlecht gave background on the Community Development
Block Grant (CDBG).
Ms. Schlecht discussed potential amendments and recommendations to the Program
Year 2015 Action Plan that would reallocate additional funding to currently funded
CDBG activities. These included, additional repayments of the City’s Section 108
Loan; Crime Prevention Through Environmental Design (CPTED) program; property
acquisition; purchase of equipment; or services and feasibility studies.
Councilmembers asked clarifying questions.
The Council agreed to move forward with the public process to amend the
Program Year 2015 Action Plan, which includes a public hearing and an
open comment period of 30 days.
7. CONTINUED PUBLIC COMMUNICATION - None
8. REPORTS AND REFERRALS
8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND
REFERRALS
Councilmembers reported on meetings and events attended.
8.B CITY MANAGER'S REPORT AND REFERRALS - None
9. ADJOURNMENT
The meeting adjourned at 9:41 p.m.
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Agenda
City Hall
Meeting Agenda 601 4th Avenue E
Olympia, WA 98501
City Council Information: 360.753.8244
Tuesday, April 12, 2016 7:00 PM Council Chambers
1. ROLL CALL
1.A ANNOUNCEMENTS
1.B APPROVAL OF AGENDA
2. SPECIAL RECOGNITION
2.A 16-0473 Special Recognition - Arbor Day Proclamation
Attachments: Proclamation
2.B 16-0478 Special Recognition - Equal Pay Day Proclamation
Attachments: Proclamation
2.C 16-0482 Special Recognition - Councilmember Jeannine Roe’s Service on the
Joint Animal Services Commission
3. PUBLIC COMMUNICATION
(Estimated Time: 0-30 Minutes) (Sign-up Sheets are provided in the Foyer.)
During this portion of the meeting, citizens may address the City Council regarding items related to City
business, including items on the Agenda. In order for the City Council to maintain impartiality and the
appearance of fairness in upcoming matters and to comply with Public Disclosure Law for political
campaigns, speakers will not be permitted to make public comments before the Council in these three
areas: (1) on agenda items for which the City Council either held a Public Hearing in the last 45 days,
or will hold a Public Hearing within 45 days, or (2) where the public testimony may implicate a matter on
which the City Council will be required to act in a quasi-judicial capacity, or (3) where the speaker
promotes or opposes a candidate for public office or a ballot measure.
Individual comments are limited to three (3) minutes or less. In order to hear as many people as
possible during the 30-minutes set aside for Public Communication, the City Council will refrain from
commenting on individual remarks until all public comment has been taken. The City Council will allow
for additional public comment to be taken at the end of the meeting for those who signed up at the
beginning of the meeting and did not get an opportunity to speak during the allotted 30-minutes.
COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional)
4. CONSENT CALENDAR
(Items of a Routine Nature)
4.A 16-0433 Approval of March 22, 2016 City Council Meeting Minutes
City of Olympia Page 1 Printed on 4/7/2016
City Council Meeting Agenda April 12, 2016
Attachments: Minutes
4.B 16-0474 Bills and Payroll Certification
Attachments: Bills and Payroll Certification
4.C 16-0456 Approval of Advisory Committee and Commission 2016 Work Plans
Attachments: ARTS FINAL 2016 MAP
ARTS 2016 Arts Cover Letter
ARTS OAC-2016-Work-Plan
BPAC 2016 Draft BPAC Work Plan 2016
HERI 2016 OHC Work Plan - Proposal to GG Committee 3 14 2016
PLAN 2016 OPC Work Plan - Staff Memo
PLAN OPCProposedworkplanfor2016
PLAN OPCWorkPlanProposalsform
PRAC 2016 Draft PRAC Work Plan
UAC 2016-2017 UAC Workplan
4.D 16-0457 Approval of Reappointments to Advisory Committees and Commissions
4.E 16-0458 Approval of 2016 Appointments to Advisory Committees and
Commissions
4.F 16-0445 Approval of Bid Award for the Eastside Street & 22nd Avenue Sidewalk,
Phase 1
Attachments: Bid Summary
Vicinity Map
4. SECOND READINGS
4.G 16-0394 Approval of Ordinance Adopting RCW 69.50.440 Making it Unlawful to
Open or Consume Marijuana in Public and Amending Olympia Municipal
Code (OMC) Section 9.28.010
Attachments: Ordinance
4. FIRST READINGS
4.H 16-0420 Approval of Proposed Ordinance Amending Olympia Municipal Code
(OMC) Chapter 5.80, Unfair Housing Practices, to Include “Source of
Income” as a Protected Class
Attachments: Proposed Amendment to OMC 5.80 Unfair Housing Practices
4.I 16-0428 Approval of Amendment to Ordinance 6998 (Operating Budget
Quarterly Adjustment)
Attachments: Ordinance
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City Council Meeting Agenda April 12, 2016
4.J 16-0429 Approval of Amendment to Ordinance 6997 (Capital Budget Quarterly
Adjustment)
Attachments: Ordinance
4.K 16-0430 Approval of Ordinance to Create an Aerial Mapping Special Account
Attachments: Ordinance
4.L 16-0437 Approval of Proposed Ordinance Eliminating Certain Business Licensing
Fees and Amending Olympia Municipal Code (OMC) Section 5.02.015
Attachments: Ordinance
5. PUBLIC HEARING
6. OTHER BUSINESS
6.A 16-0238 Discussion of Regional Septic Conversion Program
Attachments: Goals and Policies
Hyperlink
6.B 16-0240 Briefing on 2016 Construction
Attachments: Hyperlink - Construction Map
Hyperlink - OlyProjects Twitter
6.C 16-0468 Discussion of Amendments to the Community Development Block Grant
(CDBG) Program Year 2015 Action Plan
Attachments: Matrix of Proposed PY2015 CDBG Amendments
CDBG PY15 Action Plan
7. CONTINUED PUBLIC COMMUNICATION
(If needed for those who signed up earlier and did not get an opportunity to speak during the allotted 30
minutes)
8. REPORTS AND REFERRALS
8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND
REFERRALS
8.B CITY MANAGER'S REPORT AND REFERRALS
9. ADJOURNMENT
The City of Olympia is committed to the non-discriminatory treatment of all persons in employment and
the delivery of services and resources. If you require accommodation for your attendance at the City
Council meeting, please contact the Council's Executive Assistant at 360.753.8244 at least 48 hours in
advance of the meeting. For hearing impaired, please contact us by dialing the Washington State Relay
Service at 7-1-1 or 1.800.833.6384.
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City Council Meeting Agenda April 12, 2016
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