City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, March 22, 2016 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones, Councilmember Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Julie Hankins and Councilmember Jeannine Roe 1.A ANNOUNCEMENTS Mayor Selby welcomed Boy Scout Troop 18 to the meeting. 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 16-0184 Special Recognition - National Mayor’s Challenge for Water Conservation Water Conservation Program Coordinator Erin Conine discussed the City's participation in the National Mayor's Challenge for Water Conservation. She noted throughout the month of April, WaterWise Olympia residents are encouraged to make their pledge to conserve water at mywaterpledge.com. Last year, Olympians pledged to reduce their annual consumption of drinking water by nearly 8 million gallons, earning Olympia a ranking of 9th in the nation. Councilmember Gilman read the proclamation, and the Mayor signed it. The recognition was received. 3. PUBLIC COMMUNICATION The following people spoke: Jerry Dierker, Philip Cornell, Katie Rains, Noah Heye, Shauna Stewart, Lisa Hayes, Karma Reynoldson, Tom Nogler and Brandon (no last name given) 4. CONSENT CALENDAR 4.A 16-0398 Approval of March 14, 2016 Special City Council Meeting with the City of Olympia Page 1 City Council Meeting Minutes March 22, 2016 Olympia Downtown Association Minutes The minutes were adopted. 4.B 16-0400 Approval of March 15, 2016 Study Session Meeting Minutes The minutes were adopted. 4.C 16-0401 Approval of March 15, 2016 City Council Meeting Minutes The minutes were adopted. 4.D 16-0216 Approval of Stormwater Pipe Replacement Contract The contract was approved. 4.E 16-0322 Authorization to Apply for US Environmental Protection Agency (EPA) Environmental Education Local Grants Program The decision was approved. 4.F 16-0352 Approval of the 2016 Finance Committee Work Plan The decision was approved. 4.G 16-0379 Preliminary Approval of the Hulbert, Hong and Slater Annexation Ordinance The ordinance was approved on first reading and moved to second reading. 4.H 16-0380 Approval of a Purchase and Sale Agreement for Certain Real Property Owned by Clifford and Sean Lee at 308 - 310 4th Avenue The contract was approved. 4.I 16-0382 Approval of Recreation Conservation Office (RCO) Youth Athletic Field (YAF) Grant Agreement The contract was approved. 4.J 16-0396 Approval of LOTT Interlocal Agreement Amendment Regarding Adoption of a Biennial Budget Process for the LOTT Clean Water Alliance The contract was approved. 4.K 16-0407 Approval of Resolution Expressing Support for Full State Funding of the Municipal Research and Services Center The resolution was adopted. 4. SECOND READINGS - none City of Olympia Page 2 City Council Meeting Minutes March 22, 2016 4. FIRST READINGS 4.L 16-0394 Approval of Ordinance Adopting RCW 69.50.440 Making it Unlawful to Open or Consume Marijuana in Public and Amending Olympia Municipal Code (OMC) Section 9.28.010 The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Councilmember Hankins moved, seconded by Mayor Pro Tem Jones, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 5. PUBLIC HEARING - none 6. OTHER BUSINESS 6.A 16-0239 West Bay Environmental Restoration Assessment Public Works Director Rich Hoey introduced the topic of the West Bay Shoreline Environmental Restoration Assessment. Associate Planner Jesse Barham briefed the Council on the methodology, findings, recommendations and preliminary cost estimates for the project. The topic will return to the City Council as a study session spring/summer 2016 to discuss the findings in more detail. Councilmembers asked clarifying questions. The information was received. 6.B 16-0378 Review of 2015 Year-End Fund Balance Administrative Services Director Jane Kirkemo reviewed the 2015 year-end fund balance and recommendations for allocations. She noted 2015 revenues were 2.5% above budget and expenditures were 4/10 of 1% below budget. Ms. Kirkemo reviewed the General Fund budget and noted revenues were $1,738,100 above budget and expenditures were $284,364 below budget. The total was $2,022,464 less amounts needed for 10% operating reserve plus amounts used in 2016 budget, which equals $1.6 million. City of Olympia Page 3 City Council Meeting Minutes March 22, 2016 Councilmember Cooper shared Finance Committee discussions regarding allocation recommendations. City Manager Steve Hall shared several suggested changes to the 2015 year-end funds recommendation. Councilmembers asked clarifying questions and discussed concerns. Councilmembers agreed to amend the the Finance Committee’s recommendations for the allocation of 2015 year-end funds to include $163,380 for a downtown restroom pilot and allowing the transfer from the Capital Facilities Plan Contingency fund to purchase a blighted building located downtown. The decision was approved as amended. 6.C 16-0381 Approval of the Agreement for Urban Design and Planning Services for the Water Street Redevelopment Area Economic Development Director Renee Sunde discussed the agreement for Urban Design and Planning Services for the Water Street redevelopment area. She noted the City Council directed staff to move forward with a Request for Qualifications and Proposals for the Water Street Redevelopment on July 7, 2015. The selection committee agreed that Urban Olympia 5, LLC met all the qualifcations and was the best fit for the project. Ms. Sunde reviewed the scope of work to include property acquisition, areas plans and a development cost estimate. She also discussed timelines and next steps in the process. Councilmembers asked clarifying questions. Development Partner Walker John discussed his excitement regarding the project and shared his support of urban living and downtown Olympia. The contract was approved. 7. CONTINUED PUBLIC COMMUNICATION 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers discussed meetings and events attended. 8.B CITY MANAGER'S REPORT AND REFERRALS City Manager Steve Hall had no items to report. City of Olympia Page 4 City Council Meeting Minutes March 22, 2016 9. ADJOURNMENT The meeting adjourned at 9:31 p.m. City of Olympia Page 5