City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, May 2, 2017 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones, Councilmember Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Julie Hankins and Councilmember Jeannine Roe 1.A ANNOUNCEMENTS Mayor Selby read a statement regarding the the events that occurred on May Day. She asked City Manager Steve Hall to update the Council on activities related to the events. Mr. Hall noted there were nine people arrested and he shared the names of those in custody. He asked for the community to share any information they may have to assist in the investigation. 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 17-0483 Special Recognition - National Correctional Officers Week Jail Manager Chandra Brady discussed the work of the City's Corrections Officers. Each officer introduced themselves. Ms. Brady shared the successful work, community involvement and awards obtained by the Officers. Councilmembers thanked them for their service. The recognition was received. 2.B 17-0406 Special Recognition - Proclamation Recognizing Bicycle Commuter Month Senior Program Specialist Michelle Swanson discussed the Bicycle Commuter Challenge. Councilmember Gilman read a proclamation recognizing Bicycle Commuter month. Duncan Green of Intercity Transit thanked Councilmembers for supporting biking in our community and noted May is also National Bike month. The recognition was received. City of Olympia Page 1 City Council Meeting Minutes May 2, 2017 2.C 17-0464 Special Recognition - City of Olympia Awards and Recognitions Strategic Communications Director Kellie Purce Braseth discussed several recognitions the City of Olympia has received including being recognized as number 4 on the list of 100 best places to live by livability.com. The recognition was received. 3. PUBLIC COMMUNICATION The following people spoke: Franz Kilmerschultz, C Davis and Paul Shepard. 4. CONSENT CALENDAR 4.A 17-0490 Approval of April 25, 2017 City Council Meeting Minutes The minutes were approved. 4.B 17-0484 Approval of Appointment to the Utilities Advisory Committee to Fill a Vacancy The decision was approved. 4.C 17-0388 Recognition and Endorsement of the Thurston Community Economic Alliance Strategic Plan The decision was approved. 4. SECOND READINGS - None 4. FIRST READINGS 4.D 17-0485 Approval of Ordinance Amending Olympia Municipal Code Section 10.16.270, Penalties The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Councilmember Hankins moved, seconded by Mayor Pro Tem Jones, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 5. PUBLIC HEARING - None City of Olympia Page 2 City Council Meeting Minutes May 2, 2017 6. OTHER BUSINESS 6.A 17-0366 Approval of 2017 Percival Plinth Project Sculpture Recommendations Arts Program Manager Stephanie Johnson and Arts Commissioner Diana Fairbanks presented the proposed 2017 Percival Plinth Project sculptures. Councilmembers asked clarifying questions. Councilmember Roe moved, seconded by Councilmember Hankins, to approve 15 sculptures and 2 alternates for the 2017 Percival Plinth Project. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 6.B 17-0486 Approval of Arts, Cultures and Heritage Program Scope of Work and Funding for an RFP Mr. Hall reviewed the Request for Proposal (RFP) for the development of an Arts, Cultures and Heritage (ARCH) Program. He noted the City Council previously approved $50,000 for the study and referred review of the Scope of Work and RFP to the Finance Committee. Mr. Hall reviewed several changes to the RFP. Most significantly, the RFP amount was reduced from $50,000 to $47,500 to reflect the fact the Economic Development Council will be completing the Creative Vitality Index ($2500) and not the RFP awardee. Councilmembers asked clarifying questions. Mayor Selby thanked the Finance Committee for their review of the Scope of Work and RFP. Mayor Pro Tem Jones moved, seconded by Councilmember Cooper, to approve the amended Finance Committee recommendation to approve the Arts, Cultures and Heritage (ARCH) Scope of Work and $47,500 in funding to hire a consultant through a Request for Proposals process. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 6.C 17-0480 Approval to Conduct a Citizen Survey Concerning Public Safety and Affordable Housing Needs Mr. Hall discussed the proposed citizen survey to test public support for public safety City of Olympia Page 3 City Council Meeting Minutes May 2, 2017 and affordable housing needs. He noted the survey was developed to test public interest while avoiding language that could bias responses. The survey would be administered via telephone to 400 households and online surveys to at least 100 citizens. Mr. Hall reviewed several language changes on the draft survey. Councilmembers asked clarifying questions. Councilmember Cooper moved, seconded by Councilmember Gilman, to direct staff to enter into a professional services contract with Elway Research to conduct a scientifically valid survey to test public support for affordable housing and public safety needs. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 7. CONTINUED PUBLIC COMMUNICATION - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events attended. 8.B CITY MANAGER'S REPORT AND REFERRALS Mr. Hall reported on May 5, Arts Manager Stephanie Johnson will be honored by the Soroptimists of Olympia at the South Sound Exceptional Woman Awards Banquet. 9. ADJOURNMENT The meeting adjourned at 8:20 p.m. City of Olympia Page 4