City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, September 12, 2017 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones, Councilmember Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Julie Hankins and Councilmember Jeannine Roe 1.A ANNOUNCEMENTS - None 1.B APPROVAL OF AGENDA Item 4.E was postponed to a later date in order for staff to do further public outreach on the topic. The agenda was approved as amended. 2. SPECIAL RECOGNITION 2.A 17-0921 Special Recognition - Presentation of Gift from Mayor Yasuda of Kato, Olympia’s Sister City Olympia Kato Sister City Association President Allen Miller and representatives of the organization presented a gift from Mayor Yasuda of Kato, Olympia's Sister City. The recognition was received. 2.B 17-0925 Special Recognition - Stephanie Johnson, Arts Program Manager Parks, Arts and Recreation Director Paul Simmons introduced Arts Program Manager Stephanie Johnson. He reviewed several of her accomplishments and her history supporting the arts in Olympia. She recently was awarded the South Sound Exceptional Women Award from the Soroptimist International of Olympia and the Commitment to the Arts Award for Excellence in Arts from the Washington Center. Ms. Johnson said a few words regarding her time working in the arts in Olympia. Councilmembers praised Ms. Johnson for her work. The recognition was received. 3. PUBLIC COMMUNICATION City of Olympia Page 1 City Council Meeting Minutes September 12, 2017 The following people spoke: Noah Martin, Joshua Black, Bev Bassett, Michael Harman, CC Coates, Chelsea Rustad, Shelly Robbins, Amanda Biddle, Walt Jorgensen, Miriam Ball, Ryan Dewitt and Nora Edge. 4. CONSENT CALENDAR 4.A 17-0892 Approval of August 22, 2017 Study Session Meeting Minutes The minutes were approved. 4.B 17-0894 Approval of August 22, 2017 Council Meeting Minutes The minutes were approved. 4. SECOND READINGS - None 4. FIRST READINGS 4.D 17-0935 Approval of an Ordinance Authorizing Acceptance of a Donation of the Sculpture “Philosopher” as a Gift of Art from Artist, Kevin Au The ordinance was approved on first reading and moved to second reading. 4.E 17-0887 Approval of an Ordinance Amending Municipal Code Related to Mixed-Use Building Construction and Building Code Height Limitations for Consistency with Other Provisions in Municipal Code and International Building Code The ordinance was postponed. 4.F 17-0893 Approval of an Ordinance for Minor Corrections to Municipal Code Related to Low Impact Development and Other Zoning Standards The ordinance was approved on first reading and moved to second reading. Approval of the Consent Agenda Mayor Pro Tem Jones moved, seconded by Councilmember Cooper, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe PULLED FROM CONSENT City of Olympia Page 2 City Council Meeting Minutes September 12, 2017 4.C 17-0859 Approval of a Resolution Declaring Surplus Property for Evergreen Village Apartments City Surveyor Ladd Cluff gave a brief overview of the declaration of surplus property for Evergreen Village Apartments. Councilmembers asked clarifying questions. Councilmember Gilman moved, seconded by Councilmember Hankins, to adopt a resolution declaring the parcel known as the 500 block of Bing Street as surplus real property, and to dispose of said property by the City Manager or his designee in accord with the City's procedures for the evaluation of City real property for reuse and disposal. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 5. PUBLIC HEARING 5.A 17-0801 Public Hearing on a Storm Utility Easement at Henderson Commercial Park Mr. Cluff gave an overview of the abandoned utility easement and storm water pipe at the Henderson Commercial Park. Councilmembers asked clarifying questions. Mayor Selby opened the hearing at 8:14 p.m. The following person spoke: Pete Brown. Mayor Selby closed the public hearing at 8:16 p.m. Mayor Selby moved, seconded by Councilmember Gilman, to approve the release of the abandoned City storm and surface water utility easement and pipe and to adopt a resolution authorizing the City Manager to execute all necessary documents to effect such release. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 5.B 17-0923 Public Hearing on Community Development Block Grant (CDBG) Action Plan Amendment to Include Section 108 Loan for the Avalon Project Community Planning and Development Director Keith Stahley gave an overview of the the Avalon Project and the proposed Section 108 loan. He noted comments will be accepted until October 1 and, following the public comment period, the City Council may direct the Section 108 loan application to be submitted to the the Housing and Urban City of Olympia Page 3 City Council Meeting Minutes September 12, 2017 Development Department (HUD). Councilmembers asked clarifying questions. Mayor Selby opened the hearing at 8:32 p.m. The following person spoke: Ace Mallik. Mayor Selby closed the hearing at 8:34 p.m. The public hearing was held. 6. OTHER BUSINESS 6.A 17-0920 Approval of Arts Commission Recommendations for the 2017 Percival Plinth Project Purchase and Music Out Loud Mosaic Designs Arts Program Manager Stephanie Johnson and Arts Commission Chair Stacy Hicks gave an overview of the Music Out Loud Project and reviewed the design recommendations. Arts Program Specialist Angel Nava and Ms. Hicks gave an overview of the 2017 Plinth Project purchase recommendation. Councilmembers asked clarifying questions. Councilmember Cooper moved, seconded by Councilmember Roe, to approve the Arts Commission recommendations for the 2017 Percival Plinth Project Purchase and Must Out Loud Mosaic Designs. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Hankins and Councilmember Roe 7. CONTINUED PUBLIC COMMUNICATION - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events attended. Mayor Selby discussed the need for a Councilmember to represent the City Council at a Public Hearing regarding Regional Fair Housing on October 18. Councilmember Bateman will attend and represent the City. Councilmember Roe shared a referral to General Government to discuss a resolution establishing a goal to have a community garden within a half mile of every resident. City of Olympia Page 4 City Council Meeting Minutes September 12, 2017 8.B CITY MANAGER'S REPORT AND REFERRALS - None 9. EXECUTIVE SESSION 9.A 17-0933 Executive Session Pursuant to RCW 42.30.110(1)(b); RCW 42.30.110 (1)(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and Potential Litigation Mayor Selby recessed to Executive Session at 9:06 p.m. pursuant to RCW 42.30.110(1) (b); RCW 42.30.110 (1)(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and Potential Litigation. Mayor Selby announced no decisions will be made, the meeting is expected to last no longer than 1 hour, and the Council will adjourn immediately following the Executive Session. The City Attorney was present at the Executive Session. No decisions were made. 9. ADJOURNMENT The meeting adjourned at 10:05 p.m. City of Olympia Page 5