City Council
Regular MeetingOlympia, WA · May 22, 2018
Minutes
City Hall
Meeting Minutes 601 4th Avenue E
Olympia, WA 98501
City Council Information: 360.753.8244
Tuesday, May 22, 2018 7:00 PM Council Chambers
1. ROLL CALL
Present: 4 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones,
Councilmember Lisa Parshley and Councilmember Renata Rollins
Excused: 3 - Councilmember Jessica Bateman, Councilmember Jim Cooper and
Councilmember Clark Gilman
1.A ANNOUNCEMENTS - None
1.B APPROVAL OF AGENDA
The agenda was approved.
2. SPECIAL RECOGNITION
2.A 18-0496 Special Recognition - Proclamation Recognizing Olympia Heritage
Month
Historic Preservation Officer Michelle Sadlier discussed City of Olympia Heritage Month.
Mayor Pro Tem Jones read a proclamation recognizing Olympia Heritage Month.
Councilmembers thanked Ms. Sadlier for her work as this was her last appearence in
front of the City Council before starting a new postion in State service.
The recognition was received.
2.B 18-0519 Special Recognition - Presentation by Garden Raised Bounty (GRuB)
GRuB Director of Youth Programs Kim Gaffi gave an update of the GRuB program.
Councilmembers gave praise for the program.
The recognition was received.
3. PUBLIC COMMUNICATION
The following people spoke: Sara White, Ainsley Austin, and Michael Cade.
4. CONSENT CALENDAR
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City Council Meeting Minutes May 22, 2018
4.A 18-0522 Approval of May 15, 2018 Study Session Meeting Minutes
The minutes were approved.
4.B 18-0523 Approval of May 15, 2018 City Council Meeting Minutes
The minutes were approved.
4.C 18-0517 Approval of a Funding Request from Interfaith Works to Support the
Community Care Center
The decision was approved.
4.D 18-0518 Approval of Proposed Changes to Advisory Board and Committee
Process
The decision was approved.
4.E 18-0390 Approval of Bid Award for the State Avenue and Phoenix Street Sidewalk
and Pedestrian Crossing Improvements Project
The decision was approved.
4.F 18-0393 Approval of Water Supply Agreement Between the Cities of Lacey and
Olympia for the Use of Emergency Water System Intertie
The decision was approved.
4.G 18-0443 Approval of a Resolution Authorizing an Interlocal Agreement with
Thurston County for Specialized Recreation
The resolution was approved.
4.H 18-0429 Approval of a Resolution to Accept a Funding Board Project Agreement
with the Washington State Recreation and Conservation Office for the
Kaiser Woods Acquisition Project
The resolution was approved.
4.I 18-0434 Approval of a Resolution to Accept a Funding Board Project Agreement
with the Washington State Recreation and Conservation Office for the
LBA Woods Morse-Merryman Acquisition Project
The resolution was approved.
4.J 18-0435 Approval of a Resolution to Accept a Funding Board Project Agreement
with the Washington State Recreation and Conservation Office for the
West Bay Woods Acquisition Project
The resolution was approved.
4.K 18-0472 Approval of Resolution Authorizing the Purchase of Real Estate Owned
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City Council Meeting Minutes May 22, 2018
by Raymond and Pamela Berschauer
The resolution was approved.
4.L 18-0473 Approval of Resolution Authorizing the Purchase of Real Estate Owned
by The Herbrand Company
The resolution was approved.
4.M 18-0474 Approval of Resolution Authorizing the Purchase of Real Estate Owned
by Claude R. Nickerson
The resolution was approved.
4.P 18-0526 Approval of the Proposed Agenda Items, Location, and Facilitator for the
Mid-Year City Council Retreat on June 9, 2018
The decision was approved.
4. SECOND READINGS (Ordinances)
4.N 18-0255 Approval of an Ordinance Amending 2016 Parks General Obligation
Bond Anticipation Note
The ordinance was approved on second reading.
4.O 18-0453 Approval of an Ordinance Appropriating 2017 Year End Funds
The ordinance was approved on second reading.
Approval of the Consent Agenda
Mayor Pro Tem Jones moved, seconded by Councilmember Parshley, to
adopt the Consent Calendar. The motion carried by the following vote:
Aye: 4 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Parshley and
Councilmember Rollins
Excused: 3 - Councilmember Bateman, Councilmember Cooper and
Councilmember Gilman
4. FIRST READINGS (Ordinances) - None
5. PUBLIC HEARING - None
6. OTHER BUSINESS
6.A 18-0514 Draft 2018 CDBG Annual Action Plan and Public Process
Program Manager Anna Schlecht dicussed the Draft Community Development Block
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Grant (CDBG) Program Year (PY) 2018 Annual Action Plan. She noted the funds for PY
2018 are anticipated to be $1,000,000.
Ms. Schlecht reviewed the General Government Committee recommendations for the
CDBG Program Year 2018 Action Plan. Mayor Selby noted these recommendations
were not brought forward unanimously as she preferred to have a range of dollars
attributed to each item rather than a set amount.
Mayor Pro Tem Jones moved, seconded by Councilmember Parshley, to
accept draft recommendations from the General Government Committee;
launch the 30-day citizen participation process and schedule a public hearing
on June 12 for the CDBG Program Year 2018. The motion carried by the
following vote:
Aye: 4 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Parshley and
Councilmember Rollins
Excused: 3 - Councilmember Bateman, Councilmember Cooper and
Councilmember Gilman
6.B 18-0515 Draft Strategies and Public Process for CDBG Five-Year Consolidated
Plan
Ms. Schlecht reviewed the anticipated 5-year plan funding and the priorities moving
forward. The priorities recommended by the General Government Committee are public
facilities (day center), housing, and land acquisition.
She shared the timeline for the public process:
May 22: Council to launch public process
May 23: May 23 - June 30, public comment period
June 12: Public hearing
June 13: Submit Consolidated Plan and PY 2018 Plan to the Department of Housing and
Urban Development.
Councilmembers asked clarifying questions.
Mayor Pro Tem Jones moved, seconded by Councilmember Gilman, to
approve draft recommendations from the General Government Committee;
launch the citizen participation process and schedule a public hearing on
June 12 for the Community Development Block Grant (CDBG) five-year
consolidated plan. The motion carried by the following vote:
Aye: 4 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Parshley and
Councilmember Rollins
Excused: 3 - Councilmember Bateman, Councilmember Cooper and
Councilmember Gilman
7. CONTINUED PUBLIC COMMUNICATION - None
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City Council Meeting Minutes May 22, 2018
8. REPORTS AND REFERRALS
8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS
Councilmembers discussed meetings and events attended.
8.B CITY MANAGER'S REPORT AND REFERRALS
City Manager Steve Hall reported citizens have been expressing concerns regarding an
encampment on Devoe Street and shared he will reach out to Thurston County to work
together on the issue. He also noted the Thurston County Historical Journal can be found
in libraries and other places throughout the City.
9. ADJOURNMENT
The meeting adjourned at 8:14 p.m.
City of Olympia Page 5
Agenda
Meeting Agenda City Hall
601 4th Avenue E
Olympia, WA 98501
City Council
Information: 360.753.8244
Tuesday, May 22, 2018 7:00 PM Council Chambers
1. ROLL CALL
1.A ANNOUNCEMENTS
1.B APPROVAL OF AGENDA
2. SPECIAL RECOGNITION
2.A 18-0496 Special Recognition - Proclamation Recognizing Olympia Heritage Month
Attachments: Proclamation
2.B 18-0519 Special Recognition - Presentation by Garden Raised Bounty (GRuB)
3. PUBLIC COMMUNICATION
(Estimated Time: 0-30 Minutes) (Sign-up Sheets are provided in the Foyer.)
During this portion of the meeting, citizens may address the City Council regarding items related to City
business, including items on the Agenda. In order for the City Council to maintain impartiality and the
appearance of fairness in upcoming matters and to comply with Public Disclosure Law for political
campaigns, speakers will not be permitted to make public comments before the Council in these three
areas: (1) on agenda items for which the City Council either held a Public Hearing in the last 45 days, or
will hold a Public Hearing within 45 days, or (2) where the public testimony may implicate a matter on
which the City Council will be required to act in a quasi-judicial capacity, or (3) where the speaker
promotes or opposes a candidate for public office or a ballot measure.
Individual comments are limited to three (3) minutes or less. In order to hear as many people as possible
during the 30-minutes set aside for Public Communication, the City Council will refrain from commenting
on individual remarks until all public comment has been taken. The City Council will allow for additional
public comment to be taken at the end of the meeting for those who signed up at the beginning of the
meeting and did not get an opportunity to speak during the allotted 30-minutes.
COUNCIL RESPONSE TO PUBLIC COMMUNICATION (Optional)
4. CONSENT CALENDAR
(Items of a Routine Nature)
4.A 18-0522 Approval of May 15, 2018 Study Session Meeting Minutes
Attachments: Minutes
4.B 18-0523 Approval of May 15, 2018 City Council Meeting Minutes
City of Olympia Page 1 Printed on 5/21/2018
City Council Meeting Agenda May 22, 2018
Attachments: Minutes
4.C 18-0517 Approval of a Funding Request from Interfaith Works to Support the
Community Care Center
Attachments: Email from Interfaith Works Program Director Meg Martin, dated April 27,
2018
4.D 18-0518 Approval of Proposed Changes to Advisory Board and Committee
Process
Attachments: March 28, 2018 General Government Committee Meeting Minutes
4.E 18-0390 Approval of Bid Award for the State Avenue and Phoenix Street Sidewalk
and Pedestrian Crossing Improvements Project
Attachments: Summary of Bids
Vicinity Map
4.F 18-0393 Approval of Water Supply Agreement Between the Cities of Lacey and
Olympia for the Use of Emergency Water System Intertie
Attachments: Resolution
Agreement
4.G 18-0443 Approval of a Resolution Authorizing an Interlocal Agreement with Thurston
County for Specialized Recreation
Attachments: Resolution
Agreement
4.H 18-0429 Approval of a Resolution to Accept a Funding Board Project Agreement
with the Washington State Recreation and Conservation Office for the
Kaiser Woods Acquisition Project
Attachments: Resolution
Agreement
4.I 18-0434 Approval of a Resolution to Accept a Funding Board Project Agreement
with the Washington State Recreation and Conservation Office for the LBA
Woods Morse-Merryman Acquisition Project
Attachments: Resolution
Agreement
4.J 18-0435 Approval of a Resolution to Accept a Funding Board Project Agreement
with the Washington State Recreation and Conservation Office for the
West Bay Woods Acquisition Project
Attachments: Resolution
Agreement
4.K 18-0472 Approval of Resolution Authorizing the Purchase of Real Estate Owned by
Raymond and Pamela Berschauer
City of Olympia Page 2 Printed on 5/21/2018
City Council Meeting Agenda May 22, 2018
Attachments: Resolution
Agreement
Property Location Map
4.L 18-0473 Approval of Resolution Authorizing the Purchase of Real Estate Owned by
The Herbrand Company
Attachments: Resolution
Agreement
Property Location Map
4.M 18-0474 Approval of Resolution Authorizing the Purchase of Real Estate Owned by
Claude R. Nickerson
Attachments: Resolution
Agreement
Property Location Map
4.P 18-0526 Approval of the Proposed Agenda Items, Location, and Facilitator for the
Mid-Year City Council Retreat on June 9, 2018
Attachments: Draft Retreat Agenda
4. SECOND READINGS (Ordinances)
4.N 18-0255 Approval of an Ordinance Amending 2016 Parks General Obligation Bond
Anticipation Note
Attachments: Ordinance
Ordinance No. 7012
4.O 18-0453 Approval of an Ordinance Appropriating 2017 Year End Funds
Attachments: Ordinance
Year-End Fund Balance and Critical Needs Status
4. FIRST READINGS (Ordinances) - None
5. PUBLIC HEARING - None
6. OTHER BUSINESS
6.A 18-0514 Draft 2018 CDBG Annual Action Plan and Public Process
Attachments: Draft PY 2018 CDBG Allocations & Activities
Olympia CDBG Program - Annual Cycle
DRAFT Citizen Summary - CDBG Program Year 2018 Annual Action
Plan
DRAFT CDBG Program Year 2018 Annual Action Plan
6.B 18-0515 Draft Strategies and Public Process for CDBG Five-Year Consolidated
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City Council Meeting Agenda May 22, 2018
Plan
Attachments: Draft Five-Year CDBG Consolidated Plan Strategies
Olympia CDBG Consolidated Plan - Alignment with other Plans
Olympia CDBG Program - Annual Cycle
Draft Citizens' Summary - Regional Consolidated Plan 2018 - 2022
Draft Regional Consolidated Plan (2018 - 2022)
7. CONTINUED PUBLIC COMMUNICATION
(If needed for those who signed up earlier and did not get an opportunity to speak during the allotted 30
minutes)
8. REPORTS AND REFERRALS
8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS
8.B CITY MANAGER'S REPORT AND REFERRALS
9. ADJOURNMENT
The City of Olympia is committed to the non-discriminatory treatment of all persons in employment and
the delivery of services and resources. If you require accommodation for your attendance at the City
Council meeting, please contact the Council's Executive Assistant at 360.753.8244 at least 48 hours in
advance of the meeting. For hearing impaired, please contact us by dialing the Washington State Relay
Service at 7-1-1 or 1.800.833.6384.
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