City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, September 18, 2018 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Nathaniel Jones, Councilmember Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Lisa Parshley and Councilmember Renata Rollins 1.A ANNOUNCEMENTS Mayor Selby read a statement on behalf of the City Council, the City and the Fire Department sharing condolences regarding the passing away of retired Thurston County Medic One and Emergency Management Director Steve Romines. 1.B APPROVAL OF AGENDA Mayor Selby noted the addition of item 2.B and the pulling of 4.D for action at a later date. The agenda was approved as amended. 2. SPECIAL RECOGNITION 2.A 18-0869 Special Announcement - Boulevard Road/Morse-Merryman Road Roundabout Project Paving Plan Public Works Project Manager Jim Rioux provided an update on the Boulevard Road and Morse-Merryman Road Roundabout Project. He discussed upcoming road closures for asphalt paving September 22 and 23. The information was received. 2.B 18-0905 Special Recognition - Proclamation Recognizing Welcoming Week Mayor Selby read a proclamation recognizing Welcoming Week. The recognition was received. 3. PUBLIC COMMUNICATION The following people spoke: Charlie Kirry, Rick Thomas, Dan Gariepy, Terry Meyer, Jen Jaeger, Karen Nelson, Derek Harris, Larry Dzieza, Orion Canning, Dena Lee, John Petit, Terry Ballard, and Tye Gundel. City of Olympia Page 1 City Council Meeting Minutes September 18, 2018 COUNCIL RESPONSE TO PUBLIC COMMUNICATION Councilmember Gilman asked for a breakdown of how stormwater rates are applied at a future Land Use and Environment Committee meeting. 4. CONSENT CALENDAR 4.A 18-0891 Approval of September 11, 2018 City Council Meeting Minutes The minutes were adopted. 4.B 18-0871 Acceptance of Grant Funding from Washington State Association of Sheriffs and Police Chiefs for the Familiar Faces Program The decision was adopted. 4.C 18-0851 Approval of Antenna Lease Agreement with Sprint Spectrum Limited Partnership at the Bush Water Storage Tank Site The contract was adopted. 4.E 18-0873 Approval of a Resolution Designating the Thurston Regional Planning Council as the Lead Entity for the Water Resources Inventory Area 13 The resolution was adopted. 4.F 18-0868 Approval of a Resolution Authorizing an Interlocal Agreement with Thurston County for the Shared Expenses for a Comprehensive Comparable Feasibility Study of Siting a New County Courthouse within Olympia City Limits Thurston County Public Works representative Rick Davis gave a brief update on the Court House and Civic Center project feasibility study that will soon be underway. The resolution was adopted. 4. SECOND READINGS (Ordinances) 4.G 18-0844 Approval of an Ordinance Adopting Business License Threshold Language and Changes to the “Engaging in Business” Definition The ordinance was adopted on second reading. Approval of the Consent Agenda Mayor Pro Tem Jones moved, seconded by Councilmember Cooper, to adopt the Consent Calendar. The motion carried by the following vote: City of Olympia Page 2 City Council Meeting Minutes September 18, 2018 Aye: 7 - Mayor Selby, Mayor Pro Tem Jones, Councilmember Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Parshley and Councilmember Rollins 4. FIRST READINGS (Ordinances) - None PULLED FROM CONSENT 4.D 18-0795 Approval of a Resolution Authorizing the Lease of City-Owned Property Located at 911 Adams Street SE to the Commons at Fertile Ground The resolution was pulled and will considered for action at a future meeting. 5. PUBLIC HEARING - None 6. OTHER BUSINESS 6.A 18-0863 Briefing on Homeless Response Plan Approach Downtown Programs Manager Amy Buckler gave an overview of efforts related to homelessness response. She reviewed guiding principles for the Homeless Response Plan approach she has put together based on what she has heard from Councilmembers in various meetings. Ms. Buckler shared the purpose of the plan; to identify how to effectively respond to homelessness and its impacts on the City of Olympia. She noted the Comprehensive Plan, Thurston County 5-year Plan and Downtown Strategy will help guide the Homeless Response Plan. Senior Planner Stacey Ray discussed participatory leadership and how this approach is different than a traditional public process. Ms. Ray reviewed the products that are expected to develop from the process which include: core principles to guide our decision-making long-term; research/learning; objectives, strategies, and actions; partner commitments to carry out actions; recommendations for City-led actions and metrics. She described the roles of each to include City Council, Community Work Group, Community Resource Partners, Community Implementation Partners, Community at Large, and staff. Ms. Ray discussed next steps. Councilmembers asked clarifying questions. The information was provided. 6.B 18-0825 Approval of a Funding Plan for Implementing Homeless Response City of Olympia Page 3 City Council Meeting Minutes September 18, 2018 Strategies Ms. Buckler reviewed the efforts to address homelessness that have occurred in the past six months. She noted the City is creating a new line of business as homeless services have not been part of the City’s work in the past. Ms. Buckler noted on August 21, staff presented the City Council with options for immediate actions developed with local service providers and at the September 6 Finance Committee meeting staff presented recommendations and a funding plan for immediate actions. The plan presented reflects the recommendation of the Finance Committee. Ms. Buckler discussed immediate action goals which include: • Align with Thurston County’s Five Year Strategic Homeless Housing Plan • Move to a 24/7 shelter system • Provide safe, legal, and supportive options for unsheltered individuals • Increase capacity for caring for our most medically vulnerable individuals • Create a safe community for everyone She gave an overview of plans for the 2828 Martin Way and the Plum Street Village site and shared plans for expanding the current shelter system. Ms. Buckler outlined other proposed immediate actions to include coordinated entry staffing at Sidewalk, secure Storage and partnerships for emergency housing facilities. City Manager Steve Hall discussed the overall funding plan as recommended by the Finance Committee. He reviewed the timely priorities for 2018. Ms. Buckler shared plans for further outreach to neighborhoods regarding the Plum Street and Martin Way plans. Councilmembers asked clarifying questions. Councilmember Cooper moved, seconded by Councilmember Bateman, to move forward with the four items and expenditures as recommended by the Finance Committee. Additionally, the City Manager will follow up with a letter to the cities of Lacey and Tumwater and Thurston County asking for assistance in funding the Interfaith Works shelter long-term and for them to participate in the City of Olympia's homeless response plan. The motion carried by the following vote: Aye: 4 - Mayor Selby, Councilmember Bateman, Councilmember Cooper and Councilmember Parshley Nay: 3 - Mayor Pro Tem Jones, Councilmember Gilman and Councilmember Rollins City of Olympia Page 4 City Council Meeting Minutes September 18, 2018 7. CONTINUED PUBLIC COMMUNICATION - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events attended. Councilmember Rollins shared a referral to the General Government Committee regarding amending the Pedestrian Interference ordinance (9.16.180) to clarify the intent of the ordinance to prevent activities that interfere with pedestrian access of sidewalks, not sitting/lying on sidewalks in ways that do not impede pedestrian access. 8.B CITY MANAGER'S REPORT AND REFERRALS Mr. Hall discussed public participation opportunties for the Transportation Master Plan. 9. ADJOURNMENT The meeting adjourned at 10:36 p.m. City of Olympia Page 5