City Council

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 City Council Information: 360.753.8244 Tuesday, March 24, 2020 7:00 PM Council Chambers 1. ROLL CALL Present: 7 - Mayor Cheryl Selby, Mayor Pro Tem Jessica Bateman, Councilmember Jim Cooper, Councilmember Clark Gilman, Councilmember Dani Madrone, Councilmember Lisa Parshley and Councilmember Renata Rollins 1.A ANNOUNCEMENTS Councilmembers read a message related to the COVID-19 response. 1.B APPROVAL OF AGENDA The agenda was approved. 2. SPECIAL RECOGNITION 2.A 20-0279 Special Recognition - 2020 Census Interim Assistant Manager Keith Stahley gave an update on the 2020 Census. The recognition was received. 3. PUBLIC COMMENT Public comment was received online through Engage Olympia due to the need for social distancing. 4. CONSENT CALENDAR Items 4J, 4S, and 4W were commented on by Councilmembers. 4.A 20-0285 Approval of January 10, 2020 City Council Retreat Meeting Minutes The minutes were adopted. 4.B 20-0286 Approval of January 11, 2020 City Council Retreat Meeting Minutes The minutes were adopted. 4.C 20-0294 Approval of February 10, 2020 City Council Meeting Minutes City of Olympia Page 1 City Council Meeting Minutes March 24, 2020 The minutes were adopted. 4.D 20-0290 Approval of March 3, 2020 Study Session Meeting Minutes The minutes were adopted. 4.E 20-0292 Approval of March 3, 2020 City Council Meeting Minutes The minutes were adopted. 4.F 20-0293 Approval of March 17, 2020 City Council Meeting Minutes The minutes were adopted. 4.G 20-0295 Bills and Payroll Certification Payroll check numbers 92520 through 92524 and 92595 through 92639 and Direct Deposit transmissions: Total: $4,666,512.36; Claim check numbers 372350 through 3724506: Total: $13,331,858.03. The decision was adopted. 4.H 20-0289 Approval of a Resolution Declaring a Moratorium on Shut-offs of City Utilities for Nonpayment and Directing the City Manager to Take Immediate Action to Reduce Hardship of Olympia’s Citizens and Businesses Affected by Illness Due to Novel Coronavirus (COVID-19) or Job Loss or Economic Hardship as a Result of Public Health Measures to Slow the Disease’s Advance The resolution was adopted. 4.I 20-0257 Approval of a Resolution Declaring an Emergency for the Percival Creek Utility and Pedestrian Bridge Repair The resolution was adopted. 4.J 20-0287 Approval of a Resolution Authorizing Amendments to the Olympia City Council Guidelines Relating to City Council Meetings The resolution was adopted. 4.K 20-0198 Approval of a Resolution Authorizing Amendment No. 3 to a Professional Services Agreement with Landau Associates for West Olympia Commercial Property The resolution was adopted. 4.L 20-0232 Approval of a Resolution Authorizing an Increase City Staff by One Full-Time-Equivalent for a Parks Maintenance Position The resolution was adopted. City of Olympia Page 2 City Council Meeting Minutes March 24, 2020 4.M 20-0255 Approval of a Resolution Authorizing a Mutual Aid and Assistance Agreement with the Washington State Water/Wastewater Agency Response Network The resolution was adopted. 4.N 20-0262 Approval of a Resolution Authorizing a Master Interlocal Agreement between LOTT Clean Water Alliance and the City of Olympia for Utility Maintenance and Repair Services The resolution was adopted. 4.O 20-0233 Approval of a Resolution Authorizing a General Interlocal Agreement between the LOTT Clean Water Alliance, Thurston County and the Cities of Lacey, Olympia and Tumwater for Distribution and Use of Reclaimed Water The resolution was adopted. 4.P 20-0263 Approval of a Resolution Authorizing an Amendment to a Drinking Water State Revolving Fund Loan Agreement Between the City of Olympia and Washington State Department of Health for Elliott Reservoir Seismic Upgrades The resolution was adopted. 4.Q 20-0264 Approval of a Resolution Authorizing an Interlocal Agreement between the Cities of Olympia, Lacey, Tumwater and the LOTT Clean Water Alliance for Sanitary Sewer Emergency Response Mutual Aid The resolution was adopted. 4.R 20-0265 Approval of a Resolution Authorizing an Amendment to a Drinking Water State Revolving Fund Loan Agreement Between the City of Olympia and Washington State Department of Health for Fir Street Reservoirs Seismic Upgrades The resolution was adopted. 4.S 20-0276 Approval of a Resolution Approving an Interlocal Agreement with the Cities of Lacey and Tumwater for the Development of Accessory Dwelling Unit Plans The resolution was adopted. 4.T 20-0280 Approval of a Resolution Authorizing an Agreement with Catholic Community Services for Mitigation Site Management Services The resolution was adopted. City of Olympia Page 3 City Council Meeting Minutes March 24, 2020 4.U 20-0281 Approval of 2020 Percival Plinth Project Sculptures for Exhibition The decision was adopted. 4. SECOND READINGS (Ordinances) 4.V 20-0144 Approval of an Ordinance Amending the Deadline to Expend Impact Fees in Accordance with State Law The ordinance was adopted on second reading. 4. FIRST READINGS (Ordinances) 4.W 20-0291 Approval of an Ordinance Appropriating $550,000 of Funds from the Economic Development Reserve Program to Support Community Economic Recovery Efforts - First and Final Reading The ordinance was adopted on first and final reading. 4.X 20-0288 Approval of an Ordinance Amending Olympia Municipal Code Section 2.24.080 Relating to the Department of Emergency Management, Continuity of Government - First and Final Reading The ordinance was adopted on first and final reading. Approval of the Consent Agenda Councilmember Parshley moved, seconded by Councilmember Cooper, to adopt the Consent Calendar. The motion carried by the following vote: Aye: 7 - Mayor Selby, Mayor Pro Tem Bateman, Councilmember Cooper, Councilmember Gilman, Councilmember Madrone, Councilmember Parshley and Councilmember Rollins 5. PUBLIC HEARING - None 6. OTHER BUSINESS - None 7. CONTINUED PUBLIC COMMENT - None 8. REPORTS AND REFERRALS 8.A COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND REFERRALS Councilmembers reported on meetings and events attended. 8.B CITY MANAGER'S REPORT AND REFERRALS City of Olympia Page 4 City Council Meeting Minutes March 24, 2020 Interim City Manager Jay Burney reported the County deployed their homelessness response plan in response to COVID-19. He also noted the closure of non-essential services has been extended to April 10. 9. ADJOURNMENT The meeting adjourned at 7:46 p.m. City of Olympia Page 5