Civil Service Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Civil Service Commission Contact: Nicole Camus 360.753.8213 Tuesday, May 18, 2021 8:30 AM Online and via phone Meeting link: https://us02web.zoom.us/j/84050374625? pwd=V0VIN2p1UEFKOG1NK0JpZXlFQjNWQT09 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 1.A ROLL CALL Present: 3 - Chair Linda Villegas Bremer, Commissioner Reiko Callner and Commissioner Oscar Soule OTHERS PRESENT Senior Human Resources Analyst Nicole Camus Police Sergeant Dan Duncan Police Sergeant Paul Evers Assistant Fire Chief Kevin Bossard 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 21-0512 Approval of February 16, 2021 Civil Service Commission Meeting Minutes The minutes were approved. 3.B 21-0511 Approval of April 20, 2021 Civil Service Commission Meeting Minutes The minutes were amended to note Comissioner Soule served as the acting chair. The minutes were approved as amended. 4. PUBLIC COMMENT - NONE 5. ANNOUNCEMENTS Mr. Bossard announced lateral firefighter interviews will take place on Monday. City of Olympia Page 1 Civil Service Commission Meeting Minutes May 18, 2021 Mr.Duncan announced his retirement and introduced Mr. Evers, who will take over hiring and training. 6. BUSINESS ITEMS 6.A 21-0513 OPD Sergeant Testing Process Ms. Camus reported the Police Department has requested a police sergeant promotional register. The department anticipates filling at least two vacancies in 2021. The proposed testing process includes an assessment center using the services of Public Safety Testing to conduct an exam composed of three job related exercises that are validated by subject matter experts who are designed to measure management and administrative skills in which 5 behavioral dimensions are evaluated. The three exercises will be a structured interview, practical scenarios and critical thinking exercise where the candidate is provided a series of events that a first line supervisor would face and asked how they would respond. The minimum passing score for the dimensions evaluated is 70%, and the register rank will be determined by the assessment center percentage. Commissioner Soule moved, seconded by Commissioner Callner, to approve the sergeant hiring process. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule 6.B 21-0514 OPD Lieutenant Testing Process Ms. Camus reported the Police Department has requested a police Lieutenant promotional register. The department anticipates filling at least two vacancies in 2021. The proposed testing process includes an assessment center composed of a research project/writing assignment, an oral presentation of their resume to fellow applicants and panel members, and a panel interview. The combination of the phases will allow the raters to evaluate core competencies required for the position of lieutenant, which are: problem solving and judgement, leadership, interpersonal skills, relationship building and departmental operations. Candidates will be ranked by final weighted score, which consists of 60% interview, 25% written assignment, and 15% oral resume. The minimum passing score for the dimensions evaluated is 70%, and the register rank will be determined by the assessment center percentage. Commissioner Callner moved, seconded by Commissioner Soule, to approve the lieutenant testing process. The motion carried as follows: Aye: 3 - Chair Villegas Bremer, Commissioner Callner and Commissioner Soule City of Olympia Page 2 Civil Service Commission Meeting Minutes May 18, 2021 7. REPORTS Ms. Camus announced Public Safety Testing and Public Safety Selection will attend the June meeting to provide an overview and update of their testing processes. 8. OTHER TOPICS - NONE 9. ADJOURNMENT The meeting was adjourned at 8:55 a.m. City of Olympia Page 3