Heritage Commission

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 Heritage Commission Heritage Commission Contact: Marygrace Goddu (360) 753-8031 Wednesday, September 25, 2019 6:30 PM Room 207 1. CALL TO ORDER Commissioner Miller called the meeting to order at 6:38 p.m. 1.A ROLL CALL Present: 7 - Commissioner Benjamin Helle, Commissioner Audrey Henley, Commissioner Garner Miller, Commissioner Rachel Newmann, Commissioner Gary Stedman, Commissioner Andrea Pareigis and Commissioner Susan Rohrer Excused: 3 - Chair Kat Kelly, Vice Chair Holly Davies and Commissioner Sheila Swalling Absent: 1 - Commissioner Maurice Major 1.B OTHERS PRESENT City of Olympia Community Planning and Development staff: Building Official Larry Merrell Senior Planner and Historic Preservation Officer Marygrace Goddu City of Olympia Arts Commission: Commissioner Stacy Hicks 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 19-0877 Approval of August 28, 2019 Heritage Commission Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Ms. Goddu introduced Mr. Merrell as the City of Olympia's Building Official. Olympia Arts City of Olympia Page 1 Heritage Commission Meeting Minutes September 25, 2019 Commissioner Stacy Hicks shared information about the call for applicants to the new "Grants to Arts & Culture Organizations," offered by the Arts Commission. 6. BUSINESS ITEMS 6.A 19-0596 Discussion of City Council Referral Request The Commission continued discussion on options for how the City can honor Dr. Martin Luther King, Jr. The draft memo will be revised to reflect the Commission's deliberations and will be discussed at the October meeting. The discussion was continued to the October 23 Heritage Commission meeting. 6.B 19-0863 Discuss End of Year Meetings and Agenda Building Ms. Goddu provided a copy of the planning calendar. The November meeting will be moved to November 20, 2019 and the December 2019 meeting is canceled. The Commission committees were encouraged to meet in December to discuss work plan development for the next one to five years. The discussion was completed. 6.C 19-0862 Discussion of Retiring Commissioners and New Member Recruitment Strategy Commissioner Miller and Ms. Goddu discussed the recruitment goals for the three members whose term expires in 2020. Recruitment will seek minority group and Tribal representation in 2020. The information was provided. 7. REPORTS 7.A 19-0876 Policy and Program Recommendations, Support for Additional Heritage Program Activities Commissioners gave updated reports on the committees they are participating in and the workplan development for each committee. For the October meeting, each committee will establish a statement of scope. Committee structure and membership will be finalized and adopted at the next meeting. The information was provided. 8. OTHER TOPICS Commissioner Rohrer shared the upcoming 100th Anniversary of Women's Right to Vote in August 2020 and suggested the Commission consider supporting programs to celebrate it. City of Olympia Page 2 Heritage Commission Meeting Minutes September 25, 2019 9. ADJOURNMENT The meeting adjourned at 8:28 p.m. Upcoming The next meeting is scheduled for October 23, 2019 at 6:30 p.m. History Happy Hour is on October 24 and Haunted Archives Tour is on October 25. City of Olympia Page 3