PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Max DeJarnatt 360.570.3723 Wednesday, October 2, 2019 6:00 PM Council Chambers 1. CALL TO ORDER Chair Ruse called the meeting to order at 6:00 p.m. 1.A ROLL CALL Present: 6 - Chair Danielle Ruse, Vice Chair Jeffrey Barrett, Boardmember Jacob David, Boardmember Janis Dean, Boardmember David Rauh and Boardmember Jeremy Williamson Excused: 2 - Boardmember Lyndsay Galariada and Boardmember Nathan Rocker Absent: 1 - Boardmember Jeffrey Trinin 1.B OTHERS PRESENT City of Olympia Community Planning and Development staff: Senior Program Specialist/Staff Liaison Max DeJarnatt City of Olympia City Council: Councilmember Lisa Parshley 2. APPROVAL OF AGENDA Boardmembers asked to move business item 6.E to 6.C. The agenda was approved as amended. 3. APPROVAL OF MINUTES 3.A 19-0895 Approval of September 4, 2019, PBIA Advisory Board Meeting Minutes Boardmembers asked for a correction to Business Item 6.D. The amount of unspent funds requested to be appropriated to the fall marketing campaign was $15,000. The minutes were approved as amended. 3.B 19-0896 Approval of September 18, 2019 PBIA Advisory Board Meeting Minutes Boardmembers asked to have Boardmember Williamson's attendance updated to show excused. City of Olympia Page 1 PBIA Advisory Board Meeting Minutes October 2, 2019 The minutes were approved as amended. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Mr. DeJarnatt and Boardmember Rauh made announcements. 6. BUSINESS ITEMS 6.A 19-0893 Twinklefest Lighting Proposal Boardmembers discussed the updated Snowflake Report to cover costs for transformer boxes necessary for the new installation of lights. Boardmember David moved, seconded by Boardmember Barrett, to authorize up to $4,000 of the marketing budget be used for the purchase and installation of additional snowflake and strand lighting and transformers. The motion passed unanimously. 6.B 19-0610 Formalizing Event Sponsorship Process Boardmember Barrett shared the updated Sponsorship Request Form. Boardmember Rauh moved, seconded by Boardmember Dean, to adopt the formalized event sponsorship application and review process. The motion passed unanimously. 6.C 19-0894 Downtown Parking Strategy in 2020 Update Mr. DeJarnatt and Boardmembers discussed the updates to the 2020 Downtown Parking Strategy. The discussion was completed. 6.D 19-0891 Draft 2020 Budget Mr. DeJarnatt discussed the draft 2020 budget with Boardmembers. The discussion was continued to the November 6, 2019 PBIA Advisory Board meeting. 6.E 19-0833 Fall Downtown Marketing Campaign Chair Ruse and Boardmember Dean shared a handout and presented information on a partnership with Olympia Downtown Alliance for a fall marketing campaign. Boardmember Dean moved, seconded by Boardmember Barrett, to approve spending $20,000 on a fall marketing campaign partnership with the Olympia City of Olympia Page 2 PBIA Advisory Board Meeting Minutes October 2, 2019 Downtown Alliance. The motion passed unanimously. 7. REPORTS - None 8. OTHER TOPICS 8.A 19-0021 Round Table Discussion Boardmember David discussed his frustration with the Downtown Ambassadors participating in handing out flyers related to promoting a private entity. The discussion was completed. 9. ADJOURNMENT The meeting adjourned at 8:26 p.m. City of Olympia Page 3