LEOFF I Disability Board

City Hall Meeting Minutes 601 4th Avenue E Olympia, WA 98501 LEOFF I Disability Board Contact: Carl Watts 360.753.8305 Monday, December 11, 2017 5:30 PM Room 112 1. CALL TO ORDER Chair Cooper called the meeting to order at 5:30 p.m. 1.A ROLL CALL Present: 4 - Chair Jim Cooper, Boardmember Jack Seward, Boardmember Caleb Martin and Boardmember Russ Gies Excused: 1 - Vice Chair Jessica Bateman 2 OTHERS PRESENT Joe Olson, Human Resources Director Carl Watts, LEOFF Board Liaison 3. APPROVAL OF MINUTES 3.A 17-1263 Approval of November 13, 2017 LEOFF Disability Board Meeting Minutes The minutes were approved. 4. BUSINESS ITEMS 4.B 17-1266 Update on North West Fire Fighters Trust (NWFFT) 1. Davis Vision Plan (DVP) -There was discussion about the DVP and possibly changing LEOFF procedures so a LEOFF 1 fire member could submit a claim without first using a Davis Vision provider. This topic will be an agenda item at the next LEOFF meeting to decide whether or not to change the current vision procedures for the LEOFF 1 fire members. 2. EPIC hearing aid coverage for LEOFF 1 fire members -There was discussion about the two EPIC providers in the Olympia area. These two providers do not adequately provide enough service availability for the LEOFF 1 fire members. There was discussion about using the current process with two estimates, one of them being a Costco estimate, and the member would not be required to use EPIC providers. This topic will be an agenda item at the next LEOFF meeting and decide whether or not to change the current hearing aids City of Olympia Page 1 LEOFF I Disability Board Meeting Minutes December 11, 2017 procedures for the LEOFF 1 fire members. 3. Silver Sneakers - There was a discussion about paying for gym memberships or workout programs for LEOFF 1 fire members, because this benefit is no longer available since the LEOFF 1 fire members moved to the NWFFT plan. This will be a topic for the next LEOFF meeting to decide whether or not to allow this benefit to the firefighter members. The decision was postponed. 4.A 17-1265 LEOFF Disability Board Best Practices Chair Cooper discussed what he had learned at the recent AWC LEOFF Disability Board Best Practices event, including: 1. HIPPA protected board packets by redacting the LEOFF 1 member’s name from the medical documentation 2. Minimum medical services vs necessary medical services 3. Consider changing policy to allow routine reimbursement requests to be approved by staff (e.g. multiple dental cleanings) The report was received. 5. REPORTS 5.A. 17-1262 LEOFF Disability Board Expense Report for October 2017 The report was received. 6. ADJOURNMENT The meeting adjourned at 6:04 p.m. City of Olympia Page 2