PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Hans Shepherd 360.570.3722 Thursday, October 8, 2015 6:00 PM Council Chambers 1. CALL TO ORDER Chair Corso called the meeting to order at 6:04 p.m. 1.A ROLL CALL Present: 9 - Chair Mary Corso, Vice Chair Connie Phegley, Boardmember Ken Adney, Boardmember Nancy Grace Campbell, Boardmember Alana Carr, Boardmember Kim Murillo, Boardmember David Rauh, Boardmember Jeffrey Trinin, and Boardmember Sunday Williams Excused: 6 - Boardmember Sarah Adams, Boardmember Janis Dean, Boardmember Sheila Irish, Boardmember Jeannine Kempees, Boardmember Bobbi Kerr, and Boardmember Phil Rollins 2. APPROVAL OF AGENDA The agenda was amended to include: -Selection of interview panel member -Selection of Downtown Strategy Team member The agenda was approved as amended. 3. APPROVAL OF MINUTES 15-0969 Approval of August 13, 2015 PBIA Board Meeting Minutes The minutes were approved. 15-0970 Approval of September 10, 2015 PBIA Board Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT A representative of the Arts Commission presented a project to honor musical artists who have come from Olympia. The project would include the selection of three locations around downtown to place sidewalk mosaics and have live performances at intervals over the year. The project has the opportunity to help local artists, improve the atmosphere of downtown, and repair sidewalks in the process. City of Olympia Page 1 PBIA Advisory Board Meeting Minutes October 8, 2015 5. ANNOUNCEMENTS The Downtown Ambassadors have created a month-to-month breakdown of visits from 2014 and are requesting funding to put towards increasing service areas as well as reaching seven days a week of service. This may include an additional staff member. 6. BUSINESS ITEMS 15-0972 2016 Parking & Business Improvement Area (PBIA) Operating Budget Process Discussion included: -Need for an administrative assistant to serve the PBIA and its committees. -The Clean and Safe Committee prioritizes bathrooms, walking patrol, the Downtown Ambassadors, and the Welcome Center. -The Marketing Committee prioritizes holiday events, advertising, and visitor information. The budget was discussed and closed. 7. REPORTS The Clean and Safe Committee report: A bathroom letter has been written, which ODA has reviewed and approved and will now be sent to Council. The Marketing Committee report: -A press release will be drafted for events occurring downtown. -Surveymonkey will be used for info and pictures of the PBIA members may be helpful to survey takers. -The Committee wants to push for a focus on under-advertised events. 8. OTHER TOPICS Interview panel member decision: Chair Corso volunteered. Downtown Strategy Team nomindation: Committee member Phegley volunteered. Committee member Murillo volunteered to be the alternate. The respective positions were approved. Those working on Halloween promotion efforts would like $500 from PBIA to hand out halloween candy. The donation was approved. City of Olympia Page 2 PBIA Advisory Board Meeting Minutes October 8, 2015 9. ADJOURNMENT The meeting was adjourned at 7:56 p.m. City of Olympia Page 3