PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Mark Rentfrow 360.570.3798 Thursday, September 8, 2016 6:00 PM Waterstreet Cafe, 610 Water Street SW, Olympia 1. CALL TO ORDER Chair Corso called the meeting to order at 6:10 p.m. 1.A ROLL CALL Present: 12 - Chair Mary Corso, Vice Chair Connie Phegley, Boardmember Alana Carr, Boardmember Jacob David, Boardmember Janis Dean, Boardmember Audrey Henley, Boardmember Sheila Irish, Boardmember Bobbi Kerr, Boardmember Kim Murillo, Boardmember Jeffrey Trinin, Boardmember Daniel Vining and Boardmember Sunday Williams Excused: 1 - Boardmember David Rauh OTHERS PRESENT Councilmember Jeannine Roe Public Works Director Rich Hoey Community Planning & Development Downtown Liaison Mark Rentfrow Office Specialist/Minute Recorder Stacey Rodell Olympia Police Department (OPD) Sergeant Bryan Wyllie Downtown Welcome Center Program Manager Sharon Holley Thurston County Food Bank Executive Director Robert Coit Green Reality Steven Dean Dillinger's Cocktails and Kitchen Sandy Hall Artist China Star Olympia Downtown Association (ODA) Vida Zvirzdys-Farler Batdorf & Bronsons Coffeehouse CEO Dave Wassen Olympia Family Theater Jen Ryle Yoga Loft Maureen Oar Water Street Café Mike Taylor 3. APPROVAL OF MINUTES 16-1003 Approval of August 11th, 2016 PBIA Board Meeting Minutes The minutes were approved. City of Olympia Page 1 PBIA Advisory Board Meeting Minutes September 8, 2016 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS - None 6. BUSINESS ITEMS 6.A 16-1001 Informational overview of the Thurston County Food Bank Mr. Coit presented an overview of the Thurston County Food Bank. · New layout of the Downtown Olympia location allows patrons to wait in line inside the building versus outside · Received just under 4 million dollars in food donations last year which was about 6 million pounds of food · A typical day serves over 300 families which is roughly 53,000 people per year · 42% served are under the age of 16 and 16% are seniors · Donations from Downtown food establishments has reduced the “dumpster diving” occurrences · Food drives and cash donations are beneficial · Local farms donate about 100,000 pounds of produce per year · Continued financial support is the key to continue reducing hunger · Outreach to other agencies and food banks is imperative · The smaller food bank facilities outside of Downtown assist those who aren’t able to reach the Downtown location and provide a wider service area More information can be found at the website www.thurstoncountyfoodbank.org The information was received. 6.B 16-1004 Compact of Mayors briefing overview Mr. Hoey presented a brief overview of the Compact of Mayors. Seventy-one hundred cities representing six hundred million people have signed on to the global covenant of mayors for climate and energy creating the world’s largest coalition of cities fighting climate change. Major risks for Olympia: · Substantial warming · Sea level rise · More intense storms · Prolonged droughts · Changes in ocean conditions · Food insecurity Council Leadership - Resolutions: · 2004 - Adopt a strategy to reduce energy and fuel consumption and City of Olympia Page 2 PBIA Advisory Board Meeting Minutes September 8, 2016 greenhouse gas emissions (GHG) in City operations · 2005 - Support clean car standards for Washington State · 2013 - Oppose coal export facilities construction · 2014 - Support limiting oil by rail and oil exports · 2014 - Accept GHG Inventory by Thurston Climate Action Team and support regional collaboration to reduce emissions · 2015 - Support closure of coal-fired power plants Over the past several years the City has completed many energy saving and emissions reducing projects. These projects helped the City avoid approximately 2,500 metric tons of emissions each year. The projects include: · LED streetlight conversion · Adding solar panels to City Hall and the Library · Zero Waste Program · Addition of 7 Electric Vehicles (EV) to City fleet · Pump station efficiencies · Biodiesel/Fuel efficiency Reducing City Operations Emissions: Facility Conservation Projects · Save enough energy to power 329 homes for a year · Avoid 1,500 metric tons of CO2 emissions · Reduce costs by $350,000 annually EV Adoption · 7 Electric vehicles added to city fleet · Avoid 500 gallons of fuel use a year · Added 4 public EV charging stations Areas of Influence: · Advocate · Work regionally · Electric Vehicle transition · Building code - energy retrofits · Promote efficiency/clean energy · Transportation/Land use · Support our local economy Target Goals: · 2020 - 25% of 1990 Levels · 2035 - 45% of 1990 Levels · 2050 - 80% of 1990 Levels Next Steps: · Complete Compact of Mayors Reporting · Launch New Energy Cities Efforts with Climate Solutions · Participate in regional climate efforts · Recommend Climate Action Plan Scope to Council in 2017 Olympia ranked third in the Nation of EPA Green Power Communities. The information was received. City of Olympia Page 3 PBIA Advisory Board Meeting Minutes September 8, 2016 7. REPORTS 1. Ms. Holley presented a briefing on the Downtown Ambassador Program. Councilmember Roe and the entire PBIA Board thanked Ms. Holley for all the hard work she does with this program. 2. A copy of the PBIA 5-Year (2016-2020) Strategic Plan was handed out and Chair Corso briefly discussed it. 3. Clean and Safe Committee Report: · Evening entertainment businesses indicate these services help their business: o Evening weekend walking police patrol o Police walk-throughs in their business o Late night bus service o Early morning Clean Team clean up · Engaged in conversations with the City about the PBIA contributing funds to repair broken business windows · Engaged with social services that support street dependent people · Advocating for public restrooms · Engaged in conversations with Intercity Transit about extending the bus evening service · Provided cigarette butt containers, which have been very successful · Supported mural installations and artist maintenance · Supplied brooms and dustpans to businesses Sergeant Wyllie briefly discussed the state of Olympia Police Department and how they do not have enough staff to cover the evening weekend walking patrol at this time. The shortage in staff is not due to lack of funding but to lack of desire to work for the Police Department. 4. Marketing Committee Report: · Promote downtown events · 140 hanging baskets around downtown - create a welcoming feeling · Monthly newsletter to promote communication amongst PBIA Rate Payers · Advertisements in local publications · Plans for further community outreach · Working on a new website · Working on new banners to be hung around downtown · Welcome postcard to new PBIA Rate Payers · Welcome packet to new residents 5. Communications Committee Report: · Educate the business owners about the PBIA · Listening to businesses and patrons needs · Create partnerships to work collectively City of Olympia Page 4 PBIA Advisory Board Meeting Minutes September 8, 2016 6. Parking Committee Report: · Working with City staff on a strategic parking strategy · Parking management · Future parking planning · Employee parking issues · Improving parking signage 8. OTHER TOPICS Councilmember Roe gave thanks to all of the PBIA Boardmembers and Downtown Liaison Mark Rentfrow for all the hard work they have done. Chair Corso briefly reported about the special meeting regarding Lakefair and its effect on Downtown businesses. Mr. Rentfrow indicated the Committee had not yet approved the minutes from the August 11, 2016 meeting. The Committee proceeded to approve the minutes. Mr. Rentfrow presented a publication called Showcase Magazine primarily distributed outside of Thurston County. He indicated there were several Downtown Olympia businesses listed in this publication. This shows that Downtown is not only recognized locally but regionally. Mr. Rentfrow presented the welcome postcard created by the Marketing and Communications Committee. This card will be distributed to new PBIA Rate Payers as they join. 9. ADJOURNMENT The meeting adjourned at 8:11 p.m. City of Olympia Page 5