PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Max DeJarnatt 360.570.3723 Wednesday, September 4, 2019 6:00 PM Council Chambers 1. CALL TO ORDER Vice Chair Barrett called the meeting to order at 6:01 p.m. 1.A ROLL CALL Present: 8 - Vice Chair Jeffrey Barrett, Boardmember Jacob David, Boardmember Janis Dean, Boardmember Lyndsay Galariada, Boardmember David Rauh, Boardmember Nathan Rocker, Boardmember Jeffrey Trinin and Boardmember Jeremy Williamson Excused: 1 - Chair Danielle Ruse 1.B OTHERS PRESENT City of Olympia Community Planning and Development staff: Senior Program Specialist/Staff Liaison Max DeJarnatt Economic Development Liaison Mark Rentfrow 2. APPROVAL OF AGENDA Boardmembers asked to move business items 6.D - 6.F to 6.A - 6.C. The agenda was unanimously approved as amended. 3. APPROVAL OF MINUTES 3.A 19-0784 Approval of August 7, 2019 PBIA Advisory Board Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS - None 6. BUSINESS ITEMS 6.A 19-0782 PBIA Pedestrian/Holiday Lighting Pilot Proposal City of Olympia Page 1 PBIA Advisory Board Meeting Minutes September 4, 2019 Mr. Rentfrow shared a PowerPoint presentation on the Pedestrian and Holiday Lighting Pilot Proposal. Boardmember Trinin moved, seconded by Boardmember Galariada, that Mr. Rentfrow investigate the costs of holiday lighting. The motion passed unanimously. 6.B 19-0781 PBIA Public Art Investment Update - Mural Protection Mr. Rentfrow shared a PowerPoint presentation on the progress of the mural protection. The information was received. 6.C 19-0780 PBIA Public Art Investment Update - Art in Windows Mr. Rentfrow shared a PowerPoint presentation on the public art in windows. The information was received. 6.D 19-0785 Fall Downtown Marketing Campaign Boardmembers discussed the fall marketing campaign budget and will ask City Council to appropriate $15,000 of unspent funds towards the fall marketing campaign. A special meeting will be held on September 18, 2019 to review the scope of work for a fall marketing campaign, Halloween event sponsorship, and what kind of marketing they can get with the increased budget. Boardmember Rocker moved, seconded by Boardmember Dean, to ask City Council to appropriate $15,000 of unspent funds for the fall marketing campaign efforts. The motion passed unanimously. 6.E 19-0610 Formalizing Event Sponsorship Process Vice Chair Barrett asked to continue this discussion at the next regular board meeting. The decision was continued to the October 2, 2019 PBIA Advisory Board meeting. 6.F 19-0775 Formation of a Nomination Committee for Upcoming Elections Boardmembers Trinin, David, and Galariada volunteered to be the Nominating Committee for the vacant boardmember positions. The discussion was completed. 7. REPORTS Boardmember Rauh discussed and provided a handout regarding the MIXX 96 Halloween promotion. City of Olympia Page 2 PBIA Advisory Board Meeting Minutes September 4, 2019 8. OTHER TOPICS 8.A 19-0021 Round Table Discussion Boardmember Trinin discussed the Harlequin Show. Boardmember David discussed and provided a handout on the Downtown Improvement District. Vice Chair Barrett discussed Downtown businesses closing. The discussion was continued to the October 2, 2019 PBIA Advisory Board meeting. 9. ADJOURNMENT The meeting adjourned at 7:44 p.m. City of Olympia Page 3