PBIA Advisory Board

City Hall Meeting Minutes 601 4th Avenue E Olympia WA 98501 PBIA Advisory Board Contact: Amy Buckler 360.570.5847 Wednesday, August 17, 2022 5:30 PM Online and via phone Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_aGeAUxixS-22LWgkqFWmTw 1. CALL TO ORDER Chair Hammond called the meeting to order at 5:33 p.m. 1.A ROLL CALL No recording was taken for this meeting. Present: 9 - Chair Melissa Hammond, Vice Chair Jacob David, Boardmember Heather Chambers, Boardmember Alden Davis, Boardmember Anne Gavzer, Boardmember Sophia Landis, Boardmember Monique Ossa, Boardmember David Rauh and Boardmember Oliver Stormshak Absent: 2 - Boardmember Janis Dean and Boardmember Shannon Tiegs 1.B OTHERS PRESENT PBIA Staff Liaison Max DeJarnatt Program and Planning Supervisor Amy Buckler Downtown Ambassador Katherine Trahan 2. APPROVAL OF AGENDA The agenda was approved. 3. APPROVAL OF MINUTES 3.A 22-0735 Approval of July 6, 2022 PBIA Advisory Committee Meeting Minutes The minutes were approved. 4. PUBLIC COMMENT - None 5. ANNOUNCEMENTS Mr. DeJarnatt announced Amy Buckler would continue as PBIA Staff Liaison beginning in September. City of Olympia Page 1 PBIA Advisory Board Meeting Minutes August 17, 2022 6. BUSINESS ITEMS 6.A 22-0732 Vote to Fill Board Vacancy Boardmember Landis moved, seconded by Boardmember David, to appoint Kyle Radanovic as a Boardmember with term expiring December 31, 2022. The motion carried by the following vote: Aye: 8 - Chair Hammond, Vice Chair David, Boardmember Chambers, Boardmember Landis, Boardmember Ossa, Boardmember Rauh, Boardmember Stormshak and Vulva Absent: 2 - Boardmember Dean and Boardmember Tiegs Abstained: 2 - Boardmember Davis and Boardmember Gavzer 6.B 22-0736 Twinklefest and 4th Quarter Marketing Mr. DeJarnatt, Ms. Buckler and Ms. Trahan provided a presentation and asked the Board to brainstorm goals and ideas for 4th quarter marketing. The Board expressed interest in a Maker's Night Market. Staff emphasized the need for contracting with a partner and Chair Hammond, Boardmember Landis and Boardmember Ossa will reach out to potential partners, including the Downtown Alliance, Lamplighters, and Eat Drink See Oly. The discussion was completed. 6.C 22-0731 Drafting the 2023 Budget Mr. DeJarnatt presented the 2023 budget schedule. Due to a large reserve of unallocated funds, the Board should plan on budgeting $150,000 for the 2023 year. The discussion will continue at the September 7 meeting, where they will complete their first draft. The discussion was completed. 6.D 22-0737 Discussion of Quarterly Survey Ms. Buckler presented options for the quarterly rate payer survey, suggesting questions aligning with the Olympia Strong economic resiliency plan work. The Board was interested in more quantifiable data and asked that she return with less open-ended answers framed in a multiple-choice format. The discussion was completed. 7. REPORTS - None 8. OTHER TOPICS - None City of Olympia Page 2 PBIA Advisory Board Meeting Minutes August 17, 2022 9. ADJOURNMENT The meeting adjourned at 8:07 p.m. City of Olympia Page 3