Ad Hoc Public Arts Committee

h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 vil.oregon.wi.us | Find us on Facebook! Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public by the Village President, that the following meeting will be held: Meeting: Ad Hoc Public Art Committee Date: Tuesday, March 12, 2024 Location: Village Hall Community Room (Second Floor) Time: 5:00 PM 101 Alpine Parkway, Oregon, WI 53575 f Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. MEETING MINUTES 1) Call to order. Doris Deits called the Ad Hoc Art Committee meeting to order at 5:01 p.m. on Tuesday, March 12, 2024. 2) Roll call. Present: Doris Deits, Randy Glysch, Marilea Groves, Jason Mahnke, Desere Mayo, and Jeanne Carpenter. Also Present: Absentee: Michelle Marx (excused) 3) Approval of minutes. a) February 6, 2024 Mahnke moved, seconded by Groves to approve the 02-06-2024 Ad Hoc Art Committee meeting minutes. Morion carried unanimously. 4) Public Appearances and Communication (Items are for Discussion and Possible Action). This part of the agenda allows members of the public to provide information to the Sustainability Committee, including items both on and off the agenda. Under the Open Meetings Law, this agenda item allows the Committee to receive information, and to ask questions of a presenter to facilitate a better understanding of the information. Committee members may discuss procedural matters relating to the information, such as whether the information should be directed to staff, referred to a committee, or placed on a future agenda. However, Committee members may not expand their discussion beyond such procedural matters. Fifteen (15) minutes will be provided for this item with a three (3) minute maximum per speaker; otherwise, the agenda will proceed as posted. (This note may or may not be read aloud at Committee meetings.) 5) Business (Items are for discussion and/or potential action). a) New Business 1. Discuss new Sponsors – we are up to 23 sponsors for Art Fair, here are the newest sponsors: Page 1 of 3 Approved 04/03/2024  - Stoughton Health - $250.00 - Baer Insurance - $100.00 - Pure Integrity Homes - $100.00 - Trachte - $500.00 - Bergey Jewelers - $100 - Remax – TBD - BMO Bank - $100 - Trachte - $500 2. Discuss Pellitteri’s donation of 10 boxes/liners for garbage and recycling. - Confirmed, we are thankful for this donation. 3. Discuss interactive sculpture design and pricing. - Michelle will follow up with Class of 2024-25 to see if they are interested in contributing financially toward the project. 4. Class of 24’ and Class of 25’ and Student Council donations for a recognition plaque to go along with the interactive sculpture design. - Michelle will follow up with Class of 2024-25 to see if they are interested in contributing financially toward the project. 5. Oregon High School sculpture discussions. - Rolled this agenda item into discussions above. 6. Discuss Magic 98’ attending the 2024 Art Fair. - Randy is working with Magic 98 to do free promotion of the art fair. 7. Discuss Mt. Horeb Art Fair vendors joining the 2024 Oregon Art Fair. - Randy has sent the vendors of the Mt Horeb art fair information about applying to attend our art fair. 8. 2024 Art Fair Outdoor Assembly Application submitted to the Clerks Department. - Michelle is taking care of this. 9. Heartland Sponsorships. - We are working on getting financial sponsorship of sculptures from businesses. Heartland would like to sponsor two pieces crafted by its members. The committee approved the two proposed pieces and discussed possible placement. b) Old Business 1. Baseball mural design - Discussed different mural ideas for the baseball wall and also approved a mural for children to paint on the Remax wall, coordinated by Desere. Randy will present the design to Remax and ask for a paint donation. 2. T-shirt designs - Reviewed two submissions thus far and am excited that they look great. Awaiting further submissions until the deadline. 3. Status on Art Fair Applications submitted. - 21 applications have been received thus far. My goal is to receive 25. 4. Burrito Truck - Doris is attempting to reach the company and leaving messages. 5. Eau Claire sculptures status. - Several of the sculptures we selected have now been sold. Eau Claire will send us new possibilities to choose from for this year’s displays. We will need to select four new sculptures. Michelle will send an email with the choices available. Everyone should respond as soon as possible. 6. Lions Club attending 2024 Art Fair as a vendor. - Confirmed. Committee members are also exploring more options for food vendors. 6) Future agenda items and/or member assignments. Page 2 of 3  a) Desiree will check with her contact on possible chalk artist for Art Fair. b) Future electrical box wraps for consideration. c) Should we compensate artists for their work on electrical boxes with a nominal cash payment? d) This Ad Hoc Committee expires in December. Discuss future plans. e) Discuss procedure on who takes minutes. 7) Schedule the next meeting date & time. a) April 3 at 5:00 pm – agenda to include select artists for Art Fair to meet the April 7 deadline. 8) Adjournment. Mahnke moved, seconded by Groves, to adjourn the Ad Hoc Art Committee at 5:58 p.m. on Tuesday, March 12, 2024. Motion carried unanimously. Submitted by, Name: Jeanne Carpenter Members: Doris Deits, Randy Glysch, Marilea Groves, Jason Mahnke (Village Board Representative), Michelle Marx, Desere Mayo, and Jeanne Carpenter. Page 3 of 3