City Commission

OTTAWA CITY COMMISSION REGULAR MEETING AGENDA Wednesday, May 17, 2023 - 10:00 am Ottawa City Hall - 101 S. Hickory In accordance with Kansas Open Meetings Act (KOMA), Citizens may attend in person, via Zoom or submit comments the meeting can be viewed live on Channel 23 and via (300 words or less) for the City Commission to be read during Facebook Live or listened to by dialing: 1-312-626-6799 public comment or during discussion on an agenda item. and entering meeting ID ID 958 8516 8215#. To view on YouTube: To submit your comment or request the meeting Zoom link to https://www.youtube.com/@ottawaksgov give public comment, email publiccomments@ottawaks.gov no later than 8:00 am on May 17 2023; all emails must If you need this information in another format or require a include your name and address. reasonable accommodation to attend this meeting, contact the City’s ADA Coordinator at 785-229-3621. Please provide advance Participants who generate unwanted or distracting noises may notice of at least two (2) working days. TTY users please call 711. be muted by the meeting host. If this happens, unmute yourself when you wish to speak. 1. Call to Order 2. Roll Call ____ Crowley ____ Skidmore ____ Graves ____ Caylor ____ Clayton 3. Welcome 4. Pledge of Allegiance 5. Invocation - Pastor Tiger Pennington, First Baptist Church CONSENT AGENDA 6. Minutes (Pp. 2 - 16) A. April 17, 2023 Study Session B. April 19, 2023 Regular Meeting C. April 24, 2023 Study Session D. May 1, 2023 Study Session 7. Appointments to City Boards A. Isaac Gwinn to Ottawa Memorial Auditorium Advisory Board B. Jim Deane to Ottawa Library Board 8. Agenda Approval Motion: __________ Second: __________ Vote: __________ REGULAR AGENDA 9. Public Comments Subject to the above restrictions, persons who wish to address the City Commission regarding items on the agenda may do so as that agenda item is called. Persons who wish to address the City Commission regarding items not on the agenda and that are under the jurisdiction of the City Commission may do so at this time when called upon by the Mayor. Comments on personnel matters and matters pending in court or with other outside tribunals are not permitted. Speakers are limited to three minutes. Any presentation is for information purposes only. The Governing Body will take comments under advisement. 10. Declaration At this time, I’d like to give the Commissioners a chance to declare any conflict or communication they’ve had that might influence their ability to consider today’s issues impartially. NEW BUSINESS 11. Proclamation Recognizing May as Mental Health Month (P. 17) Comments: Proclamation to increase awareness and understanding of mental health and the need for accessible services for all with mental health conditions. Leslie Bjork, Elizabeth Layton Center, will accept the proclamation. 5.17.23 Agenda Pkt Page #1 12. Proclamation Recognizing May 20, 2023 as National Kids to Parks Day (P. 18) Comments: In recognition of the thirteenth annual National Kids to Parks Day organized by the National Park Trust to introduce a new generation to our Nation’s parks. 13. Commission on Accreditation for Law Enforcement Agencies (CALEA) Site Based Assessment Update - Chief Weingartner Comments: Update on the CALEA program and Ottawa Police Department’s 2023 Site Based Assessment Re-accreditation process. 14. Recognition of Ottawa Police Department Staff for National Police Week - Chief Weingartner 15. Approval of bid and authorization for execution of lease purchase of Fire Engine – Rebekah McCurdy / Chief Matthias (Pp. 19 - 20) Comments: The City received two bids from local banks for the lease purchase of the new fire engine. Approval of the bid from Kansas State Bank and authorization for the Mayor to execute the Lease Purchase documents at closing are recommended. Motion: __________ Second: __________ Vote: __________ 16. Comments by City Manager 17. Comments by City Commissioners 18. Comments by Mayor ANNOUNCEMENTS 1. May 17, 2023 Commission Retreat with John Divine, The Leadership Firm - 1:30 pm, City Hall 2. May 22, 2023 Study Session - 4:00 pm, City Hall 3. May 29, 2023 Memorial Day Holiday - Study Session CANCELED, City Hall CLOSED ADJOURN 5.17.23 Agenda Pkt Page #2  Back to Agenda Study Session Minutes Ottawa, Kansas Minutes of April 17, 2023 The Governing Body met at 4:00 pm this date at City Hall with the following members present and participating to wit: Mayor Crowley, Commission Caylor, and Commissioner Graves. Mayor Pro Tem Skidmore and Commissioner Clayton were absent. A quorum was present. Mayor Crowley called the meeting to order. Public Comments None given. Minutes to Review The Governing Body reviewed minutes from the April 5, 2023 Regular Meeting. The Governing Body agreed to place these items on the next Regular Meeting agenda on April 19, 2023. Oak Star Bank Addition Replat The Governing Body heard from City Planner Jenna Hillyer, who reviewed a resolution approving the replat, renaming and accepting additional dedication of public right of way. The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. Resolution of Intent to Lease Purchase Fire Engine The Governing Body heard from Finance Director Melanie Landis and Fire Chief Tim Matthias, who reviewed a resolution of intent to finance a fire engine and provided the following information: • In 2022 the process of replacing a fire engine began to ensure the fire department is prepared and positioned to serve the community best • On March 8, 2022 the City entered into an agreement with Conrad Fire Equipment to purchase a 2022 Pierce Enforcer PUC Fire Truck • The HGAC Buy program allowed the City to secure an engine compared to the 22-month expected build-out estimate • 2023 budget planned for vehicle and equipment purchases funded across a variety of resources • Draft resolution includes one Pierce Enforcer PumperTruck totaling an actual purchase price of $770,116.33 • Staff recommends consideration of a resolution of intent to finance certain vehicles with the issuance of federally tax-exempt debt The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. Ordinance Vacating Utility Easement at 929-931 E. Wilson The Governing Body heard from City Planner Jenna Hillyer, who reviewed an ordinance vacating the utility easement and provided the following information: 5.17.23 Agenda Pkt Page #3  • Van Knight Homes have requested a partial vacation of the utility easement at 929 and 931 E. Wilson • The recently built duplex encroaches the utility easement by 2 feet 6 inches • The owner has requested a vacation without a re-plat • At the time of construction, the owner was unaware of the easement • The public hearing was held on April 12, 2023 with no public comments • Planning Commission approved moving the item to City Commission for approval • Staff recommends approval The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. Consideration of a State Historical Preservation Override Application and Public Hearing The Governing Body heard from City Attorney Blaine Finch, who discussed an application to the State Historic Preservation Office (SHPO) for an electronic sign at Ottawa Memorial Auditorium and provided the following information: • Ottawa Memorial Auditorium (OMA) is seeking to install an electronic sign on the front of the building • Friends of OMA have collected nearly $25,000 in donations to support the sign, and the City Commission committed American Rescue Plan Act funds to supplement the purchase • OMA is located within the Historic Central Business District, and due to non- conformance with the City’s Comprehensive Plan, SHPO required a permit application • SHPO determined that the proposed sign does not meet the Secretary of the Interior’s Standards and will damage the National Register-listed Ottawa Memorial Auditorium and the Ottawa Central Business District • The City has prepared an SHPO Override Application form • City Commission can hear and decide whether to override the decision of SHPO • A hearing has been noticed for Wednesday, April 19th at 10:00 am for public discussion • If it is deemed that no other solutions exist, a resolution is provided for consideration The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on April 19, 2023. City Manager's Comments City Manager Brian Silcott reviewed the April 19, 2023 Regular Meeting agenda items and updated the Governing Body on the interviews held to begin selecting a firm to advise the City on the process of consideration for an aquatics facility. 5.17.23 Agenda Pkt Page #4 Commissioner's Comments Commissioner Graves stated she would not be in attendance at the April 19, 2023 Regular Meeting. Mayor's Comments Mayor Crowley had no comment. Announcements Mayor Crowley made the following announcements: • April 19, 2023 Regular Meeting, 10:00 am, City Hall • April 24, 2023 Study Session, 4:00 pm, City Hall Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 4:19 pm. Melissa Reed, City Clerk 5.17.23 Agenda Pkt Page #5  Back to Agenda Regular Meeting Minutes City Hall 101 S Hickory, Ottawa, Kansas Minutes of April 19, 2023 The Governing Body met at 10:00 am this date for the Regular City Commission Meeting with the following members present and participating to wit: Mayor Crowley, Commissioner Caylor, and Commissioner Clayton. Mayor Pro Tem Skidmore and Commissioner Graves were absent. Mayor Crowley called the meeting to order. The Mayor welcomed the audience and led the Pledge of Allegiance to the American flag. Pastor Bob Colerick with First Christian Church gave the invocation. Consent Agenda Commissioner Caylor made a motion, seconded by Commissioner Clayton, to approve this consent agenda to include minutes from the March 20, 2023 Study Session, March 27, 2023 Study Session, April 3, 2023 Study Session, April 5, 2023 Regular meeting; Cereal Malt Beverage license for Casey’s at 2243 S. Princeton St, and this Regular Meeting agenda. The motion was considered, and upon being put, all present voted aye. The Mayor declared the consent agenda duly approved. Public Comments None given. Declaration None given. Public Hearing for the Consideration of the Installation of Electric Sign at 301 S. Hickory This public hearing has been called for the consideration of the installation of an electric sign at 301 S. Hickory St. Mayor Crowley opened the public hearing at 10:05 am. The Governing Body heard from City Attorney Blaine Finch, who gave an overview of the law. The City of Ottawa owns and operates the Ottawa Memorial Auditorium (OMA) and is seeking to install an electronic sign sized 7’5” x 17’6” on the front of the building. The Auditorium is located within the Historic Central Business District and due to non- conformance with the City’s Comprehensive Plan, the permit application was reviewed by the State Historic Preservation Office (SHPO), who made a determination: “The proposed sign will alter the spatial relationships that characterize the property and is not compatible with the historic materials, features, size, scale, proportion and mission, SHPO has determined that this project does not meet the Secretary of the Interior’s Standards and will damage the National Register–listed Ottawa Memorial Auditorium and the Ottawa Central Business District.” 5.17.23 Agenda Pkt Page #6 In order for this project to proceed, the state preservation statute states that the project cannot proceed until the local governing body has determined, based on a consideration of all relevant factors, that there is no feasible and prudent alternative to the proposal and that the project includes all possible planning to minimize harm to the historic property. Mr. Finch explained the definitions of feasible and prudent alternatives. Mr. Finch provided the Governing Body with the Golden Zoning factors and the other factors, including the report and reasoning of SHPO. The Governing Body then heard from Ottawa Memorial Auditorium Director Tiffany Evans, who provided the following information related to the project: • The purpose of the proposed wall sign with LED Electronic Message Center (EMC) is to provide additional marketing options for the events that the OMA presents as well as the events of valued renters • We have been using expensive banners for every occasion, which uses city resources to change often • Last-minute cancellations are troublesome to communicate to guests • The proposed EMC would allow multiple messages at times and allow updates even if staff are offsite or display static images • Luminous Neon has years of experience working with historic venues • The sign will be on a frame bracket, and it's estimated that the mounting will have eight attachment points to secure the wall sign to the building safely • If the sign needed to be removed, these holes would be filled in a manner that would match the rest of the brick • Alternatively, a monument sign placed in the raised flower bed has an estimated additional cost of $22,000 and would block the office window Tim Van Leiden stated he supports the installation of a sign. Mr. Van Leiden said he is the President of the Franklin County Historical Society and has heard no concerns regarding this project. Mr. Van Leiden also stated that numerous businesses and individuals donated to support this project. No other public comments were made during this public hearing. Two written comments were received in favor of the electronic sign. The Mayor closed the public hearing at 10:20 am. After discussion, the Governing Body agreed that there are no feasible and prudent alternatives to the proposed sign and the project, as proposed by the owner, includes all possible planning to minimize harm to the historic district. Resolution Providing for the Installation of an Electric Sign at 301 S. Hickory The Governing Body discussed the resolution. Commissioner Caylor stated she was a member of the historical society board of directors, and her husband is also on the 5.17.23 Agenda Pkt Page #7 Friends of OMA Board . Commissioner Clayton said he was a financial donor for the project. Mayor Crowley stated he felt due diligence had been taken on this project. Mayor Crowley said he believes the feasibility and prudent alternatives have been addressed. Mayor Crowley noted that a lot of care and thought has gone into this project for the community today and in the future. Commissioner Caylor stated that the holes from the sign could be repaired if the sign was removed. Commissioner Caylor said she felt the sign would not destroy the building and that any damage could be fixed. Commissioner Caylor stated that the other options presented are not feasible and prudent as $23,000 additional for a monument is a significant amount. Commissioner Clayton stated that this is the best option for the goal. Planning to minimize harm will open the door for advertising for the building and communicating with the citizens. Acting with and showing care for future signage wasn’t an option when it was built, as EV signs did not exist. Commissioner Clayton made a motion, seconded by Commissioner Caylor, to adopt this resolution. The motion was considered, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1933-23. Resolution Authorizing the Execution and Delivery of Amended and Restated Development Agreement for Premier Auto Project The Governing Body heard from Special Bond Counsel Tyler Ellsworth, Kutak Rock LLP, who reviewed an amended development agreement for the project. The agreement had a completion date for phase 1 and the public infrastructure improvements of March 1, 2023. Due to delays with the project, the applicant has asked for an extension to August 1, 2024. Commissioner Caylor made a motion, seconded by Commissioner Clayton, to adopt this resolution. The motion was considered, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1934-23. Resolution Amending Resolution 1903-22 Determining the Intent to Issue Industrial Revenue Bonds in the Taxable Amount not to Exceed $9,545,000 Commissioner Clayton made a motion, seconded by Commissioner Caylor, to adopt this resolution. The motion was considered, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1935-23. 5.17.23 Agenda Pkt Page #8 Resolution Approving Replat for OakStar Bank Addition The Governing Body heard from City Planner Jenna Hillyer, who reviewed OakStar Bank addition replat and provided the following information: • OakStar Bank Addition consists of a single lot and is a replat of Lot 4 and a part of Lot 5 of ABK Addition which was approved and recorded in 2000 • The City of Ottawa approved a site plan in 2022 for Oak Star Bank • The project is currently under construction • During the site plan review, the owner agreed to dedicate an additional 10 feet of right-of-way on W 23rd Street • The proposed replat will include the right of way dedication and provide a more coherent survey and description of the property • Planning Commission approved replat at their 2/8/23 regular meeting • Staff believes the proposed replat is in substantial conformance with the subdivision regulations and recommends approval Commissioner Caylor made a motion, seconded by Commissioner Clayton, to adopt this resolution. The motion was considered, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1936-23. Resolution of Intent to Finance Fire Engine with the Issuance of Federally Tax- Exempt Debt The Governing Body heard from Finance Director Melanie Landis and Fire Chief Tim Matthias, who provided a history of fire engine number three and reviewed a resolution of intent to finance fire engine two and provided the following information: • In 2022 the process of replacing a fire engine began to ensure the fire department is prepared and positioned to serve the community best • On March 8, 2022 the City entered into an agreement with Conrad Fire Equipment to purchase a 2022 Pierce Enforcer PUC Fire Truck • The resolution includes one Pierce Enforcer PumperTruck totaling an actual purchase price of $770,116.33 • Staff recommends consideration of a resolution of intent to finance certain vehicles with the issuance of federally tax-exempt debt Commissioner Caylor made a motion, seconded by Commissioner Clayton, to adopt this resolution. The motion was considered, and upon being put, all present voted aye. The Mayor declared this resolution duly adopted, and this resolution was duly numbered Resolution No. 1937-23. Ordinance Vacating Utility Easement at 929-931 E. Wilson The Governing Body heard from City Planner Jenna Hillyer, who reviewed an ordinance vacating the utility easement and provided the following information: • Van Knight Homes have requested a partial vacation of the utility easement at 929 and 931 E. Wilson 5.17.23 Agenda Pkt Page #9  • The recently built duplex encroaches the utility easement by 2 feet 6 inches • The owner has requested a vacation without a re-plat • At the time of construction, the owner was unaware of the easement • The public hearing was held on April 12, 2023 with no public comments • Planning Commission approved moving the item to City Commission for approval • Staff recommends approval Commissioner Clayton made a motion, seconded by Commissioner Caylor, to approve this ordinance. The motion was considered and upon being put, all present voted aye. The Mayor declared this ordinance duly approved, and the ordinance was duly numbered Ordinance No. 4113-23. City Manager’s Comments City Manager Brian Silcott provided an update on the following projects: the Highway K68 project, compensation and benefits study, and aquatics center and announced the need for an executive session at the first study session in May to discuss security updates at City Hall. Commissioner’s Comments Commissioner Caylor reminded the community of the busy weekend with Main Street beautification and prom weekend. Commissioner Clayton also reminded the community of Earth Day and encouraged citizens to help out in the community. Commissioner Clayton also stated that development in our community is exciting and includes multi- million dollar investments as well as jobs and sales tax back to the community. Mayor’s Comments Mayor Crowley thanked City staff for the information included in the meeting packet. Announcements Mayor Crowley made the following announcements: • April 24, 2023 – Study Session, 4:00 pm, City Hall • May 1, 2023 – Study Session, 4:00 pm, City Hall • May 3, 2023 – Regular Meeting, 7:00 pm, City Hall Adjournment There being no further business to come before the Governing Body, the Mayor declared the meeting duly adjourned at 10:55 am. Melissa Reed, City Clerk 5.17.23 Agenda Pkt Page #10  Back to Agenda Study Session Minutes Ottawa, Kansas Minutes of April 24, 2023 The Governing Body met at 4:00 pm this date at City Hall with the following members present and participating to wit: Mayor Crowley, Commission Caylor, Commissioner Graves and Commission Clayton. Mayor Pro Tem Skidmore was absent. A quorum was present. Mayor Crowley called the meeting to order. Public Comments None given. Minutes to Review The Governing Body reviewed minutes from April 10, 2023 Study Session. The Governing Body agreed to place this item on the next Regular Meeting agenda on May 3, 2023. Proclamation - Community Action Month The Governing Body reviewed a proclamation recognizing May 2023 as Community Action Month and agreed to place this item on the next Regular Meeting agenda. Request for Rezone of Property at 901 S. Cherry The Governing Body heard from City Planner Jenna Hillyer, who reviewed an ordinance for a rezoning request at 901 S. Cherry from R-1, HO-O Low Density Residential, Housing Opportunity Overlay District, reviewed the following items and answered questions: • The site is a 5.7-acre tract on the east side of S. Cherry Street and is currently undeveloped land • The applicant intends to construct an apartment complex in conjunction with Ottawa University to alleviate some of the shortage of student housing and to provide the community with additional housing • At April 12th Planning Commission meeting, nine public comments were heard • No direct opposition to the rezoning, but there were comments in opposition to allowing a student housing development in the neighborhood • Requested rezoning to R-3 in this area is inconsistent with the current zoning, and the step from Low Density to High Density Residential is excessive and creates a “spot zoning” • Rezone to R-2 instead would allow the applicant to proceed with plans to construct student housing units with a Conditional Use Permit, and the project would only go forward if the development were reviewed and approved by Planning and City Commission with special consideration for the neighborhood • Staff and Planning Commission recommends that 901 S. Cherry Street not be approved to rezone as R-3, High Density Residential • Staff and Planning Commission recommends consideration of approval of the rezone to R-2, Medium Density Residential for 901 S. Cherry and retain the 5.17.23 Agenda Pkt Page #11  Housing Opportunity Overlay for future development if the project as envisioned does not proceed • Written Public Comment was received by Diedre Altic The Governing Body agreed by consensus to place this item on the next Study Session agenda on May 1, 2023. Application for Minor Plat to Combine Lots 10 and 3 in the 4th Addition of the Northeast Industrial Park The Governing Body heard from City Planner Jenna Hillyer, who reviewed a resolution to replat NE Industrial Park 4th addition and provided the following information: • A minor plat for NE Industrial Park has been filed by BG Consultants Inc. • Applicants own lot 10 and purchased lot 3 and wish to combine the lots • Lot 10, located at 1015 E. Enterprise Street, is approximately 3.8 acres and adjoining to the north, lot 3 is 3.7 acres; the replat and combination of these lots will result in approximately 7.6 acres • Replat is not associated with any new public improvements • Planning Commission reviewed this submission at the Regular meeting on April 12th, with no public comments received • Planning Commission voted 6-0 in favor of moving the item forward for City Commission consideration The Governing Body agreed by consensus to place this item on the next Study Session agenda on May 1, 2023. Monthly Financial & Activity Reports—March The Governing Body reviewed the March Monthly Financial and Activity reports with City Staff and community support organizations. Reappointments to City Board and Commissions The Governing Body heard from City Manager Brian Silcott, who reviewed the City of Ottawa boards/commissions reappointments that expire at the end of April 2023. The following was discussed: Board/Commission Reappointments / New Term Accessibility Advisory Board Patrick Gardner / 2023-2026 Marsha Hermreck / 2023-2026 Airport Advisory Board Luke Douglas / 2023-2026 Jack Miller / 2023-2026 Construction Board of Appeals John Marconette / 2023-2027 Dennis Nowatzke / 2023-2027 Brian North / 2023-2027 Joseph Thomas / 2023-2027 Library Board Sara Stauffer / 2023-2027 Jody Lancaster / 2023-2027 OMA Advisory Board Matt Parenti / 2023-2026 5.17.23 Agenda Pkt Page #12 Planning Commission Bill Crowley/ 2023-2026 Cal Lantis / 2023-2026 Openings Accessibility Advisory Board 2 Construction Board of Appeals 1 Library Board 1 OMA Advisory Board 1 City Manager's Comments City Manager Brian Silcott updated the Governing Body on upcoming agenda items, current open positions, and staffing changes and will have an Executive Session at the May 1, 2023 study session Commissioner's Comments Commissioner Clayton congratulated his mother on her recent retirement from the Ottawa Library. Mayor's Comments Mayor Crowley stated he had discussed a retreat with John Divine and asked the Governing Body to look at May 17, 2023, as a possible date. Announcements Mayor Crowley made the following announcements: • May 1, 2023 Study Session, 4:00 pm, City Hall • May 3, 2023 Regular Meeting, 7:00 pm, City Hall Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 4:40 pm. Melissa Reed, City Clerk 5.17.23 Agenda Pkt Page #13  Back to Agenda Study Session Minutes Ottawa, Kansas Minutes of May 1, 2023 The Governing Body met at 4:00 pm this date at City Hall with the following members present and participating to wit: Mayor Crowley, Mayor Pro Tem Skidmore, Commissioner Caylor, Commissioner Graves and Commissioner Clayton. A quorum was present. Mayor Crowley called the meeting to order. Public Comments None given. Proclamation - Police Week The Governing Body reviewed a proclamation recognizing May 11-17, 2023 as Police Week and agreed to place this item on the next Regular Meeting agenda. Request for Rezone of Property at 901 S. Cherry The Governing Body heard from Interim Planner Jenna Hillyer, who reviewed an ordinance for a rezoning request at 901 S. Cherry from R-1, HO-O Low Density Residential, Housing Opportunity Overlay District to R-3, High Density Residential District, reviewed the following items and answered questions: • The site is a 5.7-acre tract on the east side of S. Cherry Street and is currently undeveloped land • The applicant intends to construct an apartment complex in conjunction with Ottawa University to alleviate some of the shortage of student housing and to provide the community with additional housing • At April 12th Planning Commission meeting, nine public comments were heard • No direct opposition to the rezoning, but there were comments in opposition to allowing a student housing development in the neighborhood • Rezone in this area is inconsistent with the current zoning, and the step from low density to High Density residential is excessive and creates a “spot zoning” • Rezone to R-2 would allow the applicant to proceed with plans to construct student housing units with a Conditional Use Permit, and the project would only go forward if the development were reviewed and approved by Planning and City Commission with special consideration for the neighborhood • Staff and Planning Commission recommends that 901 S. Cherry Street not be approved to rezone as R-3, High Density Residential • Staff and Planning Commission recommends consideration of approval of the rezone to R- 2, Medium Density Residential for 901 S. Cherry and retain the Housing Opportunity Overlay for future development if the project as envisioned does not proceed • Public Comment was received by Diedre Altic, 716 E. 10th Street, who opposed dorm housing in this neighborhood • Sidewalks will need to be discussed to help with the safety of pedestrians The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on May 3, 2023. 5.17.23 Agenda Pkt Page #14 Application for Minor Plat to Combine Lots 10 and 3 in the 4th Addition of the Northeast Industrial Park The Governing Body heard from Interim Planner Jenna Hillyer, who reviewed a resolution to replat NE Industrial Park 4th addition and provided the following information: • BG Consultants Inc has filed a minor plat for NE Industrial Park. • Applicants own lot ten and purchased lot three and wish to combine the lots • Lot 10, located at 1015 E. Enterprise Street, is approximately 3.8 acres and adjoining to the north, lot 3 is 3.7 acres; the replat and combination of these lots will result in approximately 7.6 acres • Replat is not associated with any new public improvements • Planning Commission reviewed this submission at the Regular meeting on April 12 th, with no public comments received • Planning Commission voted 6-0 in favor The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on May 3, 2023. 2023 Street Improvement The Governing Body heard from Public Works Director Michael Haeffele, who stated we received one bid from Precision Construction & Contracting, LLC, in the amount of $148,450 for concrete street repair on S. Princeton Street. The budget for street rehabilitation projects for 2023 is $250,000. This amount is shared between contract work and work we can perform in-house. City Staff recommend approving the bid and answered questions from the Governing Body. The Governing Body agreed by consensus to place this item on the next Regular Meeting agenda on May 3, 2023. City Manager's Comments City Manager Brian Silcott reviewed the agenda items for the upcoming meetings, gave an update on current activities, and stated there would be an Executive Session at the May 8, 2023 study session to discuss matters related to security. Commissioner's Comments Commissioner Clayton congratulated his mother on her retirement from the Ottawa Library. Mayor's Comments Mayor Crowley had no comment. Announcements Mayor Crowley made the following announcements: • May 3, 2023 Regular Meeting, 7:00 pm, City Hall • May 8, 2023 Study Session, 4:00 pm, City Hall • May 15, 2023 Study Session, 4:00 pm, City Hall • May 17, 2023 Commission Retreat with John Divine, The Leadership Firm – 1:30 pm, City Hall 5.17.23 Agenda Pkt Page #15 Adjournment There was no further business before the Governing Body, the Mayor declared the meeting duly adjourned at 4:32 pm. Melissa Reed, City Clerk 5.17.23 Agenda Pkt Page #16  Back to Agenda WHEREAS, mental health is essential to everyone’s overall health and well-being; and WHEREAS, mental illnesses are real and prevalent in our community, and half of us will have a mental health diagnosis at some point in our lives; and WHEREAS, all citizens experience times of difficulty and stress in their lives, and should feel comfortable in seeking help and support to manage these times; and WHEREAS, engaging in prevention, early identification, and early intervention are as effective ways to reduce the burden of mental illnesses as they are to reduce the burden of other chronic conditions; and WHEREAS, there is a strong body of research that identifies mental health risks and supports specific tools that all citizens can use to protect their health and well-being; and WHEREAS, recovery is real and possible, and all citizens should know that support and help is available; and WHEREAS, each business, school, government agency, healthcare provider, organization and citizen has a responsibility to promote mental health and well-being for all. Now THEREFORE, the Governing Body of the City of Ottawa does hereby proclaim May 2023 as: Mental health month Be it further resolved, that the Governing Body of the City of Ottawa also calls upon the citizens, government agencies, public and private institutions, businesses and schools in Ottawa, Kansas to recommit our community to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for all people with mental health conditions. SIGNED this 17th day of May 2023. _______________________________ Eric Crowley, Mayor……… . 5.17.23 Agenda Pkt Page #17  Back to Agenda WHEREAS, May 20, 2023, is the thirteenth Kids to Parks Day organized and launched by the National Park Trust held annually on the third Saturday of May; and WHEREAS, Kids to Park Day empowers kids and encourages families to get outdoors and visit local parks, public lands and waters; and WHEREAS, we should encourage children to lead a more active lifestyle to combat issues of childhood obesity, diabetes, hypertension, and hypercholesterolemia; and WHEREAS, Kids to Parks Day will broaden children’s appreciation for nature and outdoors; and WHEREAS, Kids to Parks Day will recognize the importance of recreating responsibly while enjoying the benefits of the outdoors; and Now, therefore, the Governing Body of the City of Ottawa, Kansas does hereby proclaim May 20, 2023 as KIDS TO PARKS DAY in the City of Ottawa, and urges all citizens to celebrate Kids to Parks Day. Signed this 17th day of May 2023. Eric Crowley, Mayor 5.17.23 Agenda Pkt Page #18  Back to Agenda MEMORANDUM TO: THE HONORABLE CITY COMMISSION AND CITY MANAGER FROM: REBEKAH MCCURDY, ASSISTANT FINANCE DIRECTOR MELANIE LANDIS, FINANCE DIRECTOR SUBJECT: LEASE PURCHASE BID TAB AND RECOMMENDATION DATE: May 15, 2023 BACKGROUND The City Commission recently approved a 2023 reimbursement resolution to allow for lease purchase financing for the following vehicle: 2022 Pierce Enforcer PUC Fire Truck $770,116.33 A request for bids was released April 20, 2023, and received and publicly opened on Friday, May 5th, 2023, at 1:00 pm. The terms requested financing for $740,116.33, reducing the purchasing price by cash on hand in the amount of $30,000. The terms also requested interest rates for a 10-year financing of the fire truck. DETAILS The City received 2 local bids: Bank Midwest, and Kansas State Bank. A bid tab is attached. Both bids came in with the same stated interest rate. You will see on the bid tab that the aggregate interest costs do differ. This difference is related to Kansas State Bank’s interest calculation including two additional days to account for leap years in 2024 and 2028. Kansas State Bank’s bid offers a $25 premium (discount) on interest and a closing date of May 30 th due to the Memorial Day Holiday. Bank Midwest’s bid includes $250 closing cost. After calculation of all-in costs, Kansas State Bank has submitted the lowest bid. RECOMMENDATION Staff recommends that the Commission consider accepting the bid from Kansas State Bank at an aggregate interest rate of 5% with a $25 premium discount and authorize the Mayor to execute the lease purchase agreement documents on the closing date of May 30, 2023. Attachment: Bid Tab 5.17.23 Agenda Pkt Page #19  City of Ottawa, Kansas Lease Purchase Fire Truck Bid Date: May 5th, 2023 Bid Time: 1:00 PM Aggregate Interest Cost Separate amortizations Bidder Annual Interest Rate 360 or 365-day calculation Total Other Fees (per submitted bid) included Bank Midwest Fire Truck 5.00% $176,783.17 360 $250.00 Yes Kansas State Bank Fire Truck 5.00% $176,897.64 360 $25 premium (discount) Yes 5.17.23 Agenda Pkt Page #20