City Council Business Meeting
Regular MeetingPalm Coast, FL · April 1, 2025
Minutes
City Hall
City of Palm Coast 160 Lake Avenue
Minutes Palm Coast, FL 32164
www.palmcoastgov.com
City Council Business
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Tuesday, April 1, 2025 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
Other matters of concern may be discussed as determined by City Council.
If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. PROCLAMATIONS - 5:30 P.M.
Mayor Norris opened this section of the agenda.
1. PROCLAMATION - AUTISM AWARENESS MONTH
Ms. Johnston read the proclamation.
The proclamation was presented to Erica Flores, Executive Director/Founder of
Vincent’s Clubhouse, who shared comments and mentioned the upcoming Third
Annual Autism Awareness Festival this Saturday April 5.
Virginia Smith, Land Management Administrator and ADA Coordinator, shared
comments and thanked the groups in attendance.
City of Palm Coast Created on 4/10/25
2. PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH
Ms. Johnston read the proclamation.
The proclamation was presented to representatives from the Family Life Center
and the Flagler County Sheriff's Office.
3. PROCLAMATION - APRIL 6-12, 2025, AS CRIME VICTIMS' RIGHTS WEEK
Ms. Johnston read the proclamation.
The proclamation was presented to representatives from the Family Life Center
and the Flagler County Sheriff's Office. A representative from the Family Life
Center shared comments.
4. PROCLAMATION - APRIL 13-19, 2025, AS NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK
Ms. Johnston read the proclamation.
The proclamation was presented to representatives from the Flagler County
Sheriff's Office. Christina Mortimer, Director of Communications Flagler County
Sheriff’s Office, accepted the proclamation and shared comments.
5. PROCLAMATION - ARBOR DAY IN PALM COAST
Ms. Johnston read the proclamation.
The proclamation was presented to Carol Midi, Urban Forester, who shared
comments.
B. CALL TO ORDER CITY COUNCIL BUSINESS MEETING - 6:00 P.M.
Mayor Norris called the business meeting to order at 6:20 p.m.
C. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
D. ROLL CALL
Deputy City Clerk Alison Palmer called the roll. All members were present.
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) This agenda item has a thirty (30) minute limit.
(2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
City of Palm Coast Created on 4/10/25
(3) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public, there
may be discussion by the City Council.
(4) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(5) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(6) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
Mayor Norris shared the rules and procedures of public comment.
Public comment began at 6:21 p.m.
Jeremy Davis spoke about flooding issues in Palm Coast and at his property,
discussed restrictive flow and his hat with which he demonstrated restrictive flow,
urged Council to take immediate action to upgrade infrastructure, and asked for
a clear timeline.
Kirk Widdington discussed National Library week, shared praise for the local
library, and encouraged Council to visit the library when groups of children are
visiting. He also asked Council Member Gambaro to look into what City
Manager's earn in the State of Florida and recommended Ms. Johnston for the
position.
Wayne Bruce, Sawmill Creek, spoke about the Belvedere Terminals tank farm
project, discussed the size and scope of the planned facility and the communities
close by, and shared that he looks forward to hearing more, and would like to
know when residents can voice their opinions.
Angela Dawson, Sawmill Creek, urged Council to nix the proposed facility and to
contact their counterparts in Ormond Beach to find out why they did not want it.
Ms. Dawson shared that this project will create further financial stress, homes
will be devalued, property taxes will go down, that Belvedere should go
somewhere suited to heavy industry, asked how emergency personnel would
City of Palm Coast Created on 4/10/25
respond to a mass casualty event, and asked Council to please consider this
carefully.
Steve Carr shared thanks for the traffic studies and traffic calming efforts, and
shared positive statements from many of his neighbors on Florida Park Drive.
Bradley Watson spoke about reckless development and that the storage facility
is not what Palm Coast wants or needs, asked Mayor Norris to prove he is
different, discussed environmental risks, low property values, diminished quality
of life, and fewer than 50 specialized jobs that will not go to locals. Mr. Watson
shared that this is not about politics, but about protecting family and home, and
urged Council to reject this project before it is too late.
Darlene Shelley discussed excessive flight traffic and the fuel farm, health
hazards, air pollution, threats to our quality of life, and requested the opportunity
to address City Council at an upcoming meeting. Ms. Shelley mentioned the
upcoming BOCC meeting on April 7.
James Deen discussed the housing moratorium, the effects of overbuilding,
inferior homes, and suggested one day of trash pickup to reduce costs.
Robert MacDonald asked about the name change at City Hall and why it has not
been renamed, discussed prior debate about how much the sign would cost, and
asked how much longer we have to wait to change the name of the room. He
asked that Council contact him to answer his questions.
Rose Chumenciero discussed the fuel depot, Ormond Beach, that we cannot
take care of our current issues, asked why add an environmental problem on top
of all the other issues, asked if this is one of the great industrial things coming
our way mentioned at a prior Council meeting, and shared that residents are
afraid and asked what is going to happen to our beautiful City?
Anna Jones spoke about the fuel storage project, the flight paths from the
airport, that both promise jobs, that only 6 people work at the airport, the
economic boost that does not exist, the EPA standard of lead dumped over our
houses, and asked who can you complain to when there is something wrong?
Gary Kunnas, C section, discussed kids-teacher syndrome, media, former
mayors, former utility directors, manhole covers that are not waterproof, staff
backgrounds, money for projects, pipes in the C section, and that he pays taxes
on his dock and seawall.
Steve Verrier, Cimmaron Drive, discussed speed hump placement, that the fuel
depot should be studied more, that it should not be close to water treatment or a
well, problems with traffic getting on 95, and asked Council why they did not
support a moratorium.
Dennis McDonald discussed comments from a prior speaker, HR complaints,
asked Council to look at this, utilities and development orders, never being able
to catch up on development fees, and asked Council when are we going to start
charging for three fees?
City of Palm Coast Created on 4/10/25
Rita Maderos discussed Agenda 21, the global elites, adelphi technique, agenda
2030 and 2050, fifteen-minute cities, the WEF, and the global agenda.
Ed Fuller, discussed his experience at Water Treatment Plant 2, encouraged
residents to visit, and congratulated Council for going to Tallahassee.
Tina Laporta shared support for Mayor Norris, asked how much the investigation
will cost, why are complaints coming out of the woodwork, expressed shock, and
believes the Mayor is doing a good job.
Georgia Ann Miller, R section, spoke in favor of the Belvedere project, discussed
many aspects of the project, thinks that Belvedere should include fire and police
in training, and the use of foam. Ms. Miller provided documents which are
attached to these minutes.
Public comment ended at 7:06 p.m.
Council Member Miller responded to public comment regarding the traffic on SR
100, who regulates the airport, will follow up on the sign for Mr. MacDonald,
trash pickup once a week, and Belvedere and zoning.
Vice Mayor Pontieri responded to public comment regarding Belvedere,
suggested a site selection analysis to look at a better place for this plant, and
asked for consensus to have a study done to see if there are other locations.
Council Member Gambaro responded to public comment regarding Belvedere
and the risks, shared support for the Vice Mayor’s request, Mr. MacDonald’s
concerns, and asked for the timeline of the renaming ceremony.
Council held discussion on the proposed project, a site selection, future
development in the west, and a grant to the County.
Council gave consensus to have staff find out how much a site selection analysis
would cost.
Vice Mayor Pontieri discussed the airport as a quality-of-life issue, and what we
can do which is to request a Part 13 proceeding with the airport, and asked for
consensus to have the City Attorney write a letter to the airport as a first step.
Mayor Norris suggested that the airport be controlled by the City.
Council gave consent to have the City Attorney write the letter to the airport.
Ms. Johnston provided an update on the grant with the County, which expires on
June 30, 2026.
F. MINUTES
6. MINUTES OF THE CITY COUNCIL:
MARCH 18, 2025, BUSINESS MEETING
City of Palm Coast Created on 4/10/25
Pass
Motion made to approve by Council Member Miller and seconded by
Council Member Gambaro
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
G. PRESENTATION
7. PRESENTATION - ANNUAL HEALTH AND SAFETY EMPLOYEE CALENDAR
Carol Mini, Urban Forester, presented the topic to Council.
Lisa Lynch, Senior HR Generalist, presented the awards to the winners.
H. RESOLUTIONS
8. RESOLUTION 2025-48 APPROVING SOMERSET PHASE 2 FINAL PLAT -
APPLICATION 6007
City Attorney Duffy read the title into the record.
Estelle Lens, Planner, and Dennis Leap, Site Development Coordinator,
presented the topic to Council. Topics included: the purpose of subdivision,
location, zoning and FLUM maps, history of the DRI and MPD,
infrastructure/performance bond, and recommendations.
City Council held discussion on units per acre, zoning changes in 2020, the
original zoning, buffer requirements, distance from the proposed Belvedere site,
and buffers required for industrial development. Staff provided a response to
Council comments and questions.
Vice Mayor Pontieri requested the documents pertaining to the 2020 rezoning
referenced by Ms. Lens.
Public Comment:
James Deen asked about lot size, who builds the homes the buyer or developer,
discussed traffic, and adding retail on that side of town to alleviate traffic.
Deena Fink, W section, discussed being proactive with environmentally safe or
more desirable industry, and seeking out those interests instead of waiting and
being reactive.
Mark Webb, asked about Belvedere and the Somerset plot next door, is the City
legally responsible for notifying developers and buyers, and has Council done
due diligence to protect the citizens?
Leslie Johnson, P section, asked if there is only one way in and one way out,
and shared concerns about emergencies.
City of Palm Coast Created on 4/10/25
Nerina Speaks, Sawmill Branch resident, was not told about industrial
development before buying her home, implored Council not to put anything toxic
that will kill our children in that area, shared the emotional side, and asked
Council to be on their side.
Council continued discussion on long-term plans, developer asks, planning the
20,000 acres in the west, and disclosures.
Ms. Johnston responded to Mr. Deen’s comments about compatible uses and
that discussions are ongoing.
City Attorney Duffy reminded Council this is quasi-judicial and called for any ex
parte communication. There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 3 - Vice Mayor Theresa Pontieri, Council Member Charles
Gambaro, Council Member Ty Miller
Denied - 1 - Mayor Michael Norris
9. RESOLUTION 2025-49 APPROVING LAKEVIEW ESTATES TRACT 1 FINAL PLAT -
APPLICATION 5812
City Attorney Duffy read the title into the record.
Estelle Lens, Planner, and Dennis Leap, Site Development Coordinator,
presented the topic to Council. Topics included subdivision platting, location,
zoning and FLUM maps, history of the property, infrastructure/performance
bond, and recommendations.
City Council held discussion on the MPD tract 1 map. Staff provided a response
to Council comments and questions.
Public Comment:
There were none.
City Attorney Duffy reminded Council this is quasi-judicial and called for any ex
parte communication. There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 3 - Vice Mayor Theresa Pontieri, Council Member Charles
Gambaro, Council Member Ty Miller
Denied - 1 - Mayor Michael Norris
City of Palm Coast Created on 4/10/25
10. RESOLUTION 2025-47 APPROVING GRAND LANDINGS PHASE 5A FINAL PLAT -
APPLICATION 5954
City Attorney Duffy read the title into the record.
Estelle Lens, Planner, and Dennis Leap, Site Development Coordinator,
presented the topic to Council. Topics included subdivision platting, location,
zoning and FLUM maps, history of the property, infrastructure/performance
bond, and recommendations.
City Council held discussion on the remaining acreage, the legality of denying a
plat, Water Treatment Plant 1, and density. Staff provided a response to Council
comments and questions.
Public Comment:
There were none.
Mayor Norris called for any ex parte communication. There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Vice Mayor Pontieri
Approved - 3 - Vice Mayor Theresa Pontieri, Council Member Charles
Gambaro, Council Member Ty Miller
Denied - 1 - Mayor Michael Norris
11. RESOLUTION 2025-55 APPROVING A CONSTRUCTION CONTRACT WITH
S.E. CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY AND A WORK
ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE COLBERT
WEST CONVEYANCE IMPROVEMENTS
City Attorney Duffy read the title into the record.
Ms. Johnston provided a background of the item.
Carmelo Morales, Stormwater Engineer III, presented the topic to Council. The
presentation addressed items 11, 12, and 13.
Topics presented included: a timeline, history, project limits, design project
funding, and upcoming actions.
City Council held discussion on the following topics: contingency amounts,
changes in the agenda backup and the presentation, delay provisions in the
contracts, terms in the contract for diverting traffic during construction, additional
contract terms pertaining to delays, overages, engineer approval, procurement
documents, budgeted amounts and the stormwater rate study, rate reductions
versus necessary projects, and a culvert pipe project on Perrotti Lane.
Public Comment:
City of Palm Coast Created on 4/10/25
There were none.
Pass
Motion made to approve by Council Member Miller and seconded by
Council Member Gambaro
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
12. RESOLUTION 2025-54 APPROVING A CONSTRUCTION CONTRACT WITH 4C’S
TRUCKING AND EXCAVATION, INC., PROJECT CONTINGENCY AND
CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE K-SECTION DRAINAGE
IMPROVEMENTS
City Attorney Duffy read the title into the record.
Carmelo Morales, Stormwater Engineer III, presented the topic to Council during
the presentation under item 11.
Public Comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
13. RESOLUTION 2025-53 APPROVING A CONSTRUCTION CONTRACT WITH S.E.
CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY, AND CONSTRUCTION
ADMINISTRATIVE SERVICES FOR THE PINE GROVE WATERWAY DREDGING
PROJECT
City Attorney Duffy read the title into the record.
Carmelo Morales, Stormwater Engineer III, presented the topic to Council during
the presentation under item 11.
Public Comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro and seconded by
Council Member Miller
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa Pontieri, Council
Member Charles Gambaro, Council Member Ty Miller
City of Palm Coast Created on 4/10/25
I. CONSENT
Council discussed items 15 and 16 and why we are using consultants instead of staff. Mr. Morales
provided a response to Council questions.
Vice Mayor Pontieri requested a rundown of the monies used in fiscal year 2024 for engineering
consultants to assess cost/benefit.
Public Comment:
There were none.
Pass
Motion made to approve by Council Member Gambaro
and seconded by Vice Mayor Pontieri
Approved - 4 - Mayor Michael Norris, Vice Mayor Theresa
Pontieri, Council Member Charles Gambaro, Council
Member Ty Miller
14. RESOLUTION 2025-56 APPROVING THE PURCHASE OF MITIGATION CREDITS
FOR THE MAINTENANCE OPERATION CENTER PROJECT
15. RESOLUTION 2025-51 APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF B1, B2, AND B3 CONTROL
STRUCTURES
16. RESOLUTION 2025-52 APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF CITATION BOULEVARD DRAINAGE
17. RESOLUTION 2025-50 APPROVING PURCHASE OF ONE (1) JOHN DEERE
GATOR
J. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
Jeremy Davis addressed comments made in a prior meeting about his home
flooding in 2012. Mr. Davis discussed the flooding in 2012 and in 2024 and
issues with the culvert pipe, asked how saying sorry helps him, asked for action,
for the City to upgrade its infrastructure, his expectation to see progress from
City leaders, and asked Council to reconsider removing the culvert pipe from the
plans.
Mayor Norris asked Lynn Stevens, Deputy Director of Stormwater &
Engineering, about a project in the P Section and I-95. Ms. Stevens provided a
response to Council questions.
Mark Webb shared that he is enjoying Citizens Academy, discussed
infrastructure, the Belvedere project, his time in the Navy as a firefighter dealing
with petroleum spills, asked the impact on financial liability, asked Council to be
cautious, and applauded Randy Fine for winning the congressional election.
City of Palm Coast Created on 4/10/25
K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
Mayor Norris asked Jason DeLorenzo, Chief of Staff, to show the map of the
loop road, and Council held discussion on the location of the Belvedere project.
Council Member Miller discussed the Gators and the Council bracket, and water
projects discussed in Tallahassee.
Vice Mayor Pontieri discussed Council doing their due diligence, the site
selection analysis, provided an update on Council’s meetings in Tallahassee,
and the State Legislature’s efforts to take away revenue sources from counties
and cities. The Vice Mayor also thanked the groups that accepted
proclamations, and City staff and the lobbyists for assisting Council in
Tallahassee.
Council Member Gambaro echoed the comments of Vice Mayor Pontieri and
Council Member Miller, thanked the representatives in Tallahassee and the
Southern Group, and discussed the benefits of the Belvedere project.
Council continued discussion of the proposed location of the Belvedere project.
L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
There were none.
M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
Ms. Johnston asked Mr. DeLorenzo to provide a legislative update.
Mr. DeLorenzo provided a response, and Council held a brief discussion on
several bills being debated in Tallahassee.
Ms. Johnston discussed the recent onslaught of personal comments and attacks
directed at City staff, and shared thoughts on accountable, engaging in
meaningful discussions, and also recognizing the humanity in the people who
keep the city running. Ms. Johnston shared that we are all in this together and
only through respect and collaboration can we continue to make Palm Coast the
great place that it is.
N. ADJOURNMENT
The meeting was adjourned at 9:35 p.m.
Respectfully submitted by Alison Palmer
Deputy City Clerk
City of Palm Coast Created on 4/10/25
Agenda
City Hall
City of Palm Coast 160 Lake Avenue
Agenda Palm Coast, FL 32164
www.palmcoast.gov
City Council Business
Mayor Michael Norris
Vice Mayor Theresa Pontieri
Council Member Charles Gambaro
Council Member Ty Miller
Tuesday, April 1, 2025 6:00 PM City Hall - Community Wing
City Staff
Lauren Johnston, Acting City Manager
Marcus Duffy, City Attorney
Kaley Cook, City Clerk
• Public Participation shall be in accordance with Section 286.0114 Florida Statutes.
• Other matters of concern may be discussed as determined by City Council.
• If you wish to obtain more information regarding the City Council’s agenda, please contact the City Clerk's Office at 386-986-
3713.
• In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons needing a reasonable
accommodation to participate in any of these proceedings or meeting should contact the City Clerk at 386-986-3713, at least
48 hours prior to the meeting.
• City Council Meetings are streamed live on YouTube at https://www.youtube.com/@PalmCoastFL.
• It is proper meeting etiquette to silence all electronic devices, including cell phones while Council is in session.
• Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will
need a record of the proceedings, and for such purpose, may need to hire a court reporter to ensure that a verbatim record of
the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
A. PROCLAMATIONS - 5:30 P.M.
1. PROCLAMATION - AUTISM AWARENESS MONTH
2. PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH
3. PROCLAMATION - APRIL 6-12, 2025, AS CRIME VICTIMS' RIGHTS WEEK
4. PROCLAMATION - APRIL 13-19, 2025, AS NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK
5. PROCLAMATION - ARBOR DAY IN PALM COAST
B. CALL TO ORDER CITY COUNCIL BUSINESS MEETING - 6:00 P.M.
City of Palm Coast Created on 3/27/2025
1
C. PLEDGE OF ALLEGIANCE TO THE FLAG AND A MOMENT OF SILENCE
D. ROLL CALL
E. PUBLIC PARTICIPATION
Public Participation shall be held in accordance with Section 286.0114 Florida Statutes. And
pursuant to the City Council’s Meeting Policies and Procedures:
(1) This agenda item has a thirty (30) minute limit.
(2) Each speaker shall at the podium, provide their name and may speak for up to 3 minutes.
(3) The Public may provide comments to the City Council relative to matters not on the
agenda at the times indicated in this Agenda. Following any comments from the public,
there may be discussion by the City Council.
(4) Public speakers may address their comments to the Council as a whole, the Mayor, or to
an individual Council Member
(5) When addressing the City Council on specific, enumerated Agenda items, speakers shall:
(a) make their comments concise and to the point;
(b) not speak more than once on the same subject;
(c) not, by speech or otherwise, delay or interrupt the proceedings or the peace of the City
Council;
(d) obey the orders of the Mayor or the City Council; and
(e) not make any irrelevant, impertinent or slanderous comments while addressing the City
Council; which pursuant to Council rules, shall be considered disorderly.
(6) Any person who becomes disorderly or who fails to confine his or her comments to the
identified subject or business, shall be cautioned by the Mayor and thereafter must conclude
his or her remarks on the subject within the remaining designated time limit.
Any speaker failing to comply, as cautioned, shall be barred from making any additional
comments during the meeting and may be removed, as necessary, for the remainder of the
meeting.
Members of the public may make comments during the public comment portion of the
meeting. Please be advised that public comment will only be permitted during the public
comment portions of the agenda at the times indicated by the Chair during the meeting.
F. MINUTES
6. MINUTES OF THE CITY COUNCIL:
MARCH 18, 2025, BUSINESS MEETING
G. PRESENTATION
7. PRESENTATION - ANNUAL HEALTH AND SAFETY EMPLOYEE CALENDAR
City of Palm Coast Created on 3/27/2025
2
H. RESOLUTIONS
8. RESOLUTION 2025-XX APPROVING SOMERSET PHASE 2 FINAL PLAT -
APPLICATION 6007
9. RESOLUTION 2025-XX APPROVING LAKEVIEW ESTATES TRACT 1 FINAL PLAT
- APPLICATION 5812
10. RESOLUTION 2025-XX APPROVING GRAND LANDINGS PHASE 5A FINAL PLAT -
APPLICATION 5954
11. RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH
S.E. CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY AND A WORK
ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE COLBERT
WEST CONVEYANCE IMPROVEMENTS
12. RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH 4C’S
TRUCKING AND EXCAVATION, INC., PROJECT CONTINGENCY AND
CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE K-SECTION DRAINAGE
IMPROVEMENTS
13. RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH S.E.
CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY, AND CONSTRUCTION
ADMINISTRATIVE SERVICES FOR THE PINE GROVE WATERWAY DREDGING
PROJECT
I. CONSENT
14. RESOLUTION 2025-XX APPROVING THE PURCHASE OF MITIGATION CREDITS
FOR THE MAINTENANCE OPERATION CENTER PROJECT
15. RESOLUTION 2025-XX APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF B1, B2, AND B3 CONTROL
STRUCTURES
16. RESOLUTION 2025-XX APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF CITATION BOULEVARD DRAINAGE
17. RESOLUTION 2025-XX APPROVING PURCHASE OF ONE (1) JOHN DEERE
GATOR
J. PUBLIC PARTICIPATION
Remainder of Public Comments is limited to three (3) minutes each.
K. DISCUSSION BY CITY COUNCIL OF MATTERS NOT ON THE AGENDA
L. DISCUSSION BY CITY ATTORNEY OF MATTERS NOT ON THE AGENDA
City of Palm Coast Created on 3/27/2025
3
M. DISCUSSION BY CITY MANAGER OF MATTERS NOT ON THE AGENDA
N. ADJOURNMENT
18. AGENDA WORKSHEET AND CALENDAR
City of Palm Coast Created on 3/27/2025
4
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION – APRIL AS AUTISM AWARENESS MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim April as Autism Awareness Month.
Recommended Action:
PROCLAIM APRIL 2025 AS AUTISM AWARENESS MONTH
5
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim April as Sexual Assault Awareness Month.
Recommended Action:
PROCLAIM APRIL 2025 AS SEXUAL ASSAULT AWARENESS MONTH
7
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - APRIL 6-12, 2025, AS CRIME VICTIMS' RIGHTS WEEK
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The Flagler County Sheriff’s Office has requested that the City of Palm Coast proclaim April
6-12, 2025, as Crime Victims’ Rights Week.
Recommended Action:
PROCLAIM APRIL 6-12, 2025, AS CRIME VICTIMS' RIGHTS WEEK
9
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - APRIL 13-19, 2025, AS NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The Flagler County Sheriff’s Office has requested that the City of Palm Coast proclaim April
13-19, 2025, as National Public Safety Telecommunicators Week.
Recommended Action:
PROCLAIM APRIL 13-19, 2025, AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS
WEEK
11
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: PROCLAMATION - ARBOR DAY IN PALM COAST
Presenter: Mayor and City Council
Attachments:
1. Proclamation
Background:
The City of Palm Coast would like to proclaim May 3, 2025, as Arbor Day in Palm Coast.
Recommended Action:
PROCLAIM MAY 3, 2025, AS ARBOR DAY IN PALM COAST
13
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CITY ADMINISTRATION Amount
Division Account #
Subject: MINUTES OF THE CITY COUNCIL:
MARCH 18, 2025, BUSINESS MEETING
Presenter: Kaley Cook, City Clerk
Attachments:
1. Minutes (1)
Background:
Recommended Action:
APPROVE MINUTES OF THE CITY COUNCIL:
MARCH 18, 2025, BUSINESS MEETING
15
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: PRESENTATION - ANNUAL HEALTH AND SAFETY EMPLOYEE CALENDAR
Presenter: Carol Mini, Urban Forester
Attachments:
1. Presentation
Background:
The City of Palm Coast Wellness, Health, and Morale (WHAM) Team is proud to present the
Annual Health and Safety Employee Calendar. Relatives of City Employees, 18 years and
younger, were invited to participate by submitting a drawing or painting about health, safety,
and workplace safety that may affect them personally or their family members.
The calendars are fun, generate excitement, and bring out the competitive spirit in our kids
and employees. We will honor the winners with their own copy of the Health and Safety
Calendar along with a craft related gift for all winners and an honorable mention for each
age category. The winners will be announced at the City Council’s business meeting.
Recommended Action:
FOR PRESENTATION ONLY
32
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: RESOLUTION 2025-XX APPROVING SOMERSET PHASE 2 FINAL PLAT –
APPLICATION 6007
Presenter: Estelle Lens, AICP, Planner and Dennis R. Leap, PE, Site Development
Manager
Attachments:
1. Presentation
2. Resolution
3. Final Plat
Background :
This is a quasi-judicial item, please disclose any ex-parte communications.
The application, submitted by KB Home Jacksonville, LLC, proposes to plat and subdivide
approximately 45.22 acres of land into 147 single family residential lots. The project is
located on the west side of US 1, approximately 2.19 miles north of Palm Coast Parkway.
The Future Land Use Map designation is DRI Mixed Use & Conservation. The Official
Zoning map designation is MPD (Palm Coast Park).
The Final Plat is the last step in the process of platting land which establishes legally
recognized lots for sale and development. The City of Palm Coast has a three-step process
which ensures compliance with zoning regulations and facilitates orderly community growth
by defining property boundaries, easements, roads, stormwater facilities, and other essential
features.
Subdivision Process in Palm Coast:
1. Subdivision Master Plan (Requires Planning and Land Development Board (PLDRB)
approval for projects creating 100 or more lots.)
- Ensures the proposed project will meet the City Land Development Code (LDC)
requirements and any applicable development agreement(s).
- PLDRB approved the Subdivision Master Plan March 16, 2022
2. Preliminary Plat (Requires administrative approval)
- Submitted with Construction Plans
- This approval allows the developer to obtain a site development permit and
commence construction of the infrastructure, including roadways, stormwater
systems/drainage retention ponds, installation of water and sewer lines, lift
station construction, etc.
- The Preliminary Plat was approved January 5, 2023
- Construction for this project began in February 2023 with the site
50
development permit for Phase 1
- Site Development Permit for this phase was issued August 20, 2024
3. Final Plat (Requires City Council approval)
- Reviewed by staff, the City Attorney and 2nd Party Surveyor to ensure the Final
Plat meets LDC regulations and State Statute requirements for recording.
- Current/Final stage for Council consideration of this subdivision plat.
History of Subject Property:
The Subject Property is Tract 15 of the Palm Coast Park Master Planned Development
(MPD) which is within the Palm Coast Park Development of Regional Impact (DRI)
• 2004: Original Approval of the DRI and Future Land Use
• 2005: Zoning Approved
• October 2011: Original Approval of the MPD
• May 2023: Council approved the 9th Amendment to the DRI
• May 2023: Council approved the 5th Amendment to the MPD
• These agreements established the entitlements for the Development within the DRI
and MPD boundaries.
Subject Property/Development:
• The Subject Property (Tract 15) entitles the owner to develop 6 units per acre.
• The property is being developed at a density of 3.27 units per acre.
• Infrastructure:
Infrastructure improvements including roadways, stormwater management
systems, wastewater and potable water lines, lift station(s), etc. are to be
constructed and installed at the sole cost of the developer.
Approximately 80 percent of the infrastructure for this project has been
completed.
The applicant has provided an estimate to complete the remaining
construction which has been found acceptable.
Prior to plat execution the applicant will provide a bond in the amount of
$1,234,558.03 which is 120% of the cost to construct the remaining
infrastructure.
The roadways and stormwater management facilities are to remain privately
owned and maintained by the Community Development District (CDD).
The project meets the technical requirements of the City Code and Florida Statutes, Chapter
177 FS.
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING THE FINAL PLAT AND AUTHORIZING THE
MAYOR TO EXECUTE THE PLAT FOR APPLICATION 6007
51
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: RESOLUTION 2025-XX APPROVING LAKEVIEW ESTATES TRACT 1 FINAL
PLAT - APPLICATION 5812
Presenter: Estelle Lens, AICP, Planner and Dennis R. Leap, PE, Site Development
Manager
Attachments:
1. Presentation
2. Resolution
3. Final Plat
Background:
This is a quasi-judicial item, please disclose any ex-parte communications.
The application, submitted by Forestar (USA) Real Estate Group Inc. proposes to plat and
subdivide approximately 94.9 acres of land into 200 single family residential lots. The project
is located on Lakeview Boulevard, approximately one mile north of Matanzas Woods
Parkway. The Future Land Use Map designation is Greenbelt. The Official Zoning map
designation is Master Planned Development (MPD).
The Final Plat is the last step in the process of platting land which establishes legally
recognized lots for sale and development. The City of Palm Coast has a three-step process
which ensures compliance with zoning regulations and facilitates orderly community growth
by defining property boundaries, easements, roads, stormwater facilities, and other essential
features.
Subdivision Process in Palm Coast:
1. Subdivision Master Plan (Requires Planning and Land Development Board (PLDRB)
approval for projects creating 100 or more lots.)
- Ensures the proposed project will meet the City Land Development Code (LDC)
requirements and any applicable development agreement(s).
- PLDRB approved the Subdivision Master Plan December 15, 2021
2. Preliminary Plat (Requires administrative approval)
- Submitted with Construction Plans
- This approval allows the developer to obtain a site development permit and
commence construction of the infrastructure, including roadways, stormwater
systems/drainage retention ponds, installation of water and sewer lines, lift
station construction, etc.
- The Preliminary Plat was approved December 29, 2022
- Site Development Permit was issued February 6, 2024
73
3. Final Plat (Requires City Council approval)
- Reviewed by staff, the City Attorney and 2nd Party Surveyor to ensure the Final
Plat meets LDC regulations and State Statute requirements for recording.
- Current/Final stage for Council consideration of this subdivision plat.
Site History:
1985: Matanzas Woods Golf Course opened by ITT.
1999/2000: The initial City Zoning Map reflected a Flagler County zoning designation of
Urban Single-Family Residential (R-1B), allowing three units per acre.
2004: The City’s Comprehensive Plan designated the property as Greenbelt on the FLUM,
reducing density to one unit per acre.
2007: Golf course permanently closed.
April 2019: Matanzas GC Palm Coast, LLC purchased the property and applied for MPD
Rezoning.
January 19, 2021: City Council approved Ordinance 2021-01 which established the
Lakeview Estates Master Planned Development. (PLDRB approved the ordinance and
agreement on January 5, 2021.)
• Tract 1 (94.9 acres) is designated for single-family residential development, including
View Protection Zones (VPZs), wetland preservation, stormwater ponds, and
community amenities. It follows SFR-1 zoning standards as per the LDC.
• Environmental Safety:
o The MPD Agreement requires Tract 1 to be free of environmental hazards.
o November 7, 2024: Florida Department of Environmental Protection (FDEP)
confirmed compliance with environmental remediation standards (Rule 62-
780, F.A.C.).
Subject Property Development:
• Infrastructure:
Infrastructure improvements including roadways, stormwater management
systems, wastewater and potable water lines, lift station(s), etc. are to be
constructed and installed at the sole cost of the developer.
Approximately 75 percent of the infrastructure for this project has been
completed.
The applicant has provided an estimate to complete the remaining
construction which has been found acceptable.
Prior to plat execution the applicant will provide a bond in the amount of
$2,029,958.10 which is 120% of the cost to construct the remaining
infrastructure.
The roadways and stormwater management facilities are to remain privately
owned and maintained by the Homeowners Association (HOA).
The project meets the technical requirements of the City Code and Florida Statutes, Chapter
177 FS.
74
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING THE FINAL PLAT AND AUTHORIZING THE
MAYOR TO EXECUTE THE PLAT FOR APPLICATION 5812
75
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department COMMUNITY DEVELOPMENT Amount
Division PLANNING Account #
Subject: RESOLUTION 2025-XX APPROVING GRAND LANDINGS PHASE 5A FINAL
PLAT – APPLICATION 5954
Presenter: Estelle Lens, AICP, Planner and Dennis R. Leap, PE, Site Development
Manager
Attachments:
1. Presentation
2. Resolution
3. Final Plat
Background:
This is a quasi-judicial item, please disclose any ex parte communication.
The application, submitted by JTL Grand Landings Development, LLC, proposes to plat and
subdivide approximately 59.09 acres of land into 142 single family residential lots. The
project is located on the south side of Citation Boulevard, approximately 2,250 ft east of
Belle Terre Boulevard. The Future Land Use Map designation is Residential. The Official
Zoning map designation is Master Planned Development (MPD).
The Final Plat is the last step in the process of platting land which establishes legally
recognized lots for sale and development. The City of Palm Coast has a three-step process
which ensures compliance with zoning regulations and facilitates orderly community growth
by defining property boundaries, easements, roads, stormwater facilities, and other essential
features.
Subdivision Process in Palm Coast:
1. Subdivision Master Plan
- This step reviews the conceptual plan to ensure the proposed project will meet
the City Land Development Code (LDC) regulations and/or any development
agreements and requires Planning and Land Development Board (PLDRB)
approval for projects creating 100 or more lots.
- For a MPD, the project may skip this step and move directly to the Preliminary
Plat if the conceptual plan provided with the MPD rezoning contains a level of
detail satisfactory to permit the subject property to proceed directly to Preliminary
Plat.
- Section 4 (a) of the Second Amended and Restated Master Plan Agreement
for Grand Landings provides that this project may proceed directly to the
Preliminary Plat.
101
2. Preliminary Plat (Requires administrative approval)
- Submitted with Construction Plans.
- This approval allows the developer to obtain a site development permit and
commence construction of the infrastructure, including roadways, stormwater
systems/drainage retention ponds, installation of water and sewer lines, lift
station construction, etc.
- The Preliminary Plat was approved September 2022.
- The Site Development Permit was issued September 2023.
3. Final Plat (Requires City Council approval)
- Reviewed by staff, the City Attorney and 2nd Party Surveyor to ensure the Final
Plat meets LDC regulations and State Statute requirements for recording.
- Current/Final stage for Council consideration of the subdivision plat.
History of Subject Property:
• May 2007: Property was annexed into the City as part of the 774 +/- acres know as
Grand Landings.
• March 2014: FLUM was adopted changing from County Residential Low Density /
Rural Estate and Commercial Low Intensity to City Residential and Mixed Use.
• May 2014: Zoning was adopted changing from County Planned Unit Development to
City Master Planned Development (MPD).
- The city MPD agreement permitted development of 749 dwelling units and
150,000 SF of Neighborhood Commercial Uses (consistent with County
approval).
• August 2019: The MPD was amended.
- The maximum number of units was increased from 749 to 890.
Grand Landings Phases 1-4 have been approved for 471 units.
This Plat (5A) proposes 142 lots which totals 613 for the Grand Landings MPD.
Therefore, 277residential units remain to be platted within the remaining phases
of Grand Landings.
Subject Property Development:
• Infrastructure:
Infrastructure improvements including roadways, stormwater management
systems, wastewater and potable water lines, lift station(s), etc. are to be
constructed and installed at the sole cost of the developer.
Approximately 80 percent of the infrastructure for this project has been
completed.
The applicant has provided an estimate to complete the remaining
construction which has been found acceptable.
Prior to plat execution the applicant will provide a bond in the amount of
$491,099 which is 120% of the cost to construct the remaining infrastructure.
The roadways and stormwater management facilities are to remain privately
owned and maintained by the Homeowners Association (HOA).
102
The project meets the technical requirements of the City Code and Florida Statutes, Chapter
177 FS.
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING THE FINAL PLAT AND AUTHORIZING THE
MAYOR TO EXECUTE THE PLAT FOR APPLICATION 5954
103
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CONSTRUCTION Amount $ 4,335,671.22
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account # STORMWATER FUND
54205509-063000-
99025
Subject: RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH
S.E. CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY AND A
WORK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE
COLBERT WEST CONVEYANCE IMPROVEMENTS
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Presentation
2. Resolution
3. WO Proposal
4. Draft Contract
5. Notice of Intent to Award
6. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Staff has identified a need to increase the stormwater conveyance at a specific culvert
crossing under Colbert Lane by removing the four (4) existing 72” reinforced concrete pipes
and replace with four (4) 7’ x 12’ concrete box culverts. This project will help to increase
flood protection, lower peak stages, and Improve conveyance & recovery of drainage
system immediately adjacent to Woodlands and Wild Oaks neighborhoods.
Staff advertised Bid #ITB-SWE-25-22 for the Colbert West Conveyance Improvements.
Staff received one (1) bid that was responsive and responsible. The project bid overview
and notice of intent to award are attached. Staff recommends awarding the contract to the
S.E. Cline Construction Inc., in the amount of $3,673,051.11. Staff is also requesting a 10%
project contingency in the amount of $367,305.11 for unforeseen project circumstances.
Under the existing contract RFSQ-SWE-24-12, staff negotiated a scope and fee not-to-
exceed $295,315.00 with CPH, Inc., for construction engineering inspections services. City
staff has determined that the cost for the services is reasonable and fair and is consistent
with these types of services for a project of this size and scope.
129
This item is to approve a total project cost of $4,335,671.22 to include the construction
contract with S.E. Cline Construction, Inc., construction engineering administrative services
with CPH, Inc., and a 10% project contingency.
Funds for this project are budgeted out of the Stormwater Engineering Fund for FY 2025.
Source of Funds Worksheet FY 2025
Stormwater Engineering 54205509-063000-99025 $5,000,000.00
Total Expended/Encumbered to Date $130,680.60
Penidng Work Orders/Contracts $0.00
Current (WO/Contract) $4,335,671.22
Balance $533,648.18
ADOPT RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH Recommen
S.E. CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY, AND A WORK ADOPT RE
ORDER FOR CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE COLBERT HALIFAX P
WEST CONVEYANCE IMPROVEMENTS
130
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CONSTRUCTION Amount $ 2,808,962.72
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account # STORMWATER FUND
54205509-063000-
99028
Subject: RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH
4C’S TRUCKING AND EXCAVATION, INC., PROJECT CONTINGENCY
AND CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE K-
SECTION DRAINAGE IMPROVEMENTS
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Resolution
2. Draft Contract
3. Notice of Intent to Award
4. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Staff has identified a need to increase stormwater conveyance at four (4) sites in the Quail
Hollow neighborhood (K‐Section). This drainage project will consist of removing the existing
elliptical corrugated metal pipes and replace them with concrete box Culverts. This will
increase flood protection, lower peak stages, an improve conveyance & recovery of the
drainage system serving the majority of the K-Section.
Staff advertised Bid #ITB-SWE-25-18 for the K-Section Drainage Improvements. Staff
received three (3) bids that were responsive and responsible. The project bid overview and
notice of intent to award are attached. Staff recommends awarding the contract to the
lowest bidder 4C’s Trucking and Excavation, Inc., in the amount of $2,408,962.72.
Staff is also requesting approval in a not-to-exceed amount of $400,000 to negotiate a
scope and fee under current master services provider for construction engineering
administration services and a project contingency for unforeseen project circumstances.
This item is to approve a total project cost of $2,808,962.72 to include the construction
contract with 4C’s Trucking and Excavation, Inc., construction engineering administrative
services and a project contingency.
Funds for this project are budgeted out of the Stormwater Engineering Fund for FY 2025.
176
Source of Funds Worksheet FY 2025
Stormwater Engineering 54205509-063000-99028 $5,980,000.00
Total Expended/Encumbered to Date $13,622.53
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $2,808,962.72
Balance $3,157,414.75
ADOPT RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT Recommen
WITH 4C’S TRUCKING AND EXCAVATION, INC., PROJECT CONTINGENCY AND ADOPT RE
CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE K-SECTION DRAINAGE HALIFAX P
IMPROVEMENTS
177
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CONSTRUCTION Amount $1,711,293.01
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account # STORMWATER FUND
54205509-063000-
55010
Subject: RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH
S.E. CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY, AND
CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE PINE GROVE
WATERWAY DREDGING PROJECT
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Resolution
2. WO Proposal
3. Draft Contract
4. Notice of Intent to Award
5. Project Overview
Background:
Council Priority:
D. Sustainable Environment and Infrastructure
Staff has identified the need to improve the Pine Grove Canal water quality. This project
will consist of the dredging of sedimentation from the upper +/- 0.7 miles of the Pine Grove
Canal. The objective is to reduce maintenance, spraying frequency and reestablish
eroding portions of the canal banks.
Staff advertised Bid #ITB-SWE-25-05 for the Pine Grove Waterway Dredging Project. Staff
received two (2) bids that were responsive and responsible. The project bid overview and
notice of intent to award are attached. Staff recommends awarding the contract to the
lowest bidder S.E. Cline, in the amount of $1,456,370.92. Staff is also requesting a 10%
project contingency in the amount of $145,637.09 for unforeseen project circumstances.
Under the existing contract RFSQ-SWE-24-12, staff negotiated a scope and fee not-to-
exceed $109,285.00 with CPH, Inc., for post design and construction engineering
administration services. City staff has determined that the cost for the services is
reasonable and fair and is consistent with these types of services for a project of this size
and scope.
This item is to approve a total project cost of $1,711,293.01 to include the construction
contract with S.E. Cline Construction, Inc., construction engineering administrative
services with CPH, Inc., and a 10% project contingency.
211
Funds for this project are budgeted out of the Stormwater Engineering Fund for FY 2025.
Source of Funds Worksheet FY 2025
Stormwater Engineering 54205509-063000-55010 $1,720,000.00
Total Expended/Encumbered to Date $7,676.79
Penidng Work Orders/Contracts $0.00
Current (WO/Contract) $1,711,293.01
Balance $1,030.20
ADOPT RESOLUTION 2025-XX APPROVING A CONSTRUCTION CONTRACT WITH Recommen
S.E. CLINE CONSTRUCTION, INC., PROJECT CONTINGENCY, AND ADOPT RE
CONSTRUCTION ADMINISTRATIVE SERVICES FOR THE PINE GROVE HALIFAX P
WATERWAY DREDGING PROJECT
212
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CONSTRUCTION Amount $227,850.00
MANAGEMENT &
ENGINEERING
Division ENGINEERING Account # Capital Projects Fund
43000099-063000-
59005
Subject: RESOLUTION 2025-XX APPROVING THE PURCHASE OF ADDITIONAL
WETLAND MITIGATION CREDITS FOR THE MAINTENANCE OPERATION
CENTER PROJECT
Presenter: Eric Gebo, Architect III
Attachments:
1. Resolution
2. Draft Fish Tail Peavy Grade Agreement
3. Draft Fish Tail MOC Phase I Agreement
Background:
Council Priority:
D. Service Delivery and Efficiency
1.) Ensure that the Public Works Facility is top priority facility project and
commence with initial improvements based on Capital Improvement Plan
timeline
It was determined that impacts to wetlands were identified that requires wetland mitigation
per the permit with St. John’s River Water Management District and FDEP/USACE.
On May 21, 2024, Council approved the purchase of mitigation credits in the amount of
$1,237,500.00 for the Maintenance Operation Center
Upon finalizing the permit, it was determined that additional Wetland Mitigation Credits
were necessary as part of St. Johns River Water Management District permitting
requirements related to the Maintenance Operations Center Project and Peavy Grade
improvements.
The city will need to purchase an estimated amount of .47 credits for the MOC Phase I and
1.00 credits for Peavy Grade at $155,000.00 per credit, for a total amount of $227,850.
This item is to request approval for the purchase of additional Wetland Mitigation Credits in
the total amount $227,850.
Funds to purchase the additional credits will be decreased form the project’s contingency
approved by council on 10/15/2024. Resolution 2024-178 and budgeted under the Capital
Improvement Fund.
243
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING THE PURCHASE OF ADDITIONAL
WETLAND MITIGATION CREDITS FOR THE MAINTENANCE OPERATION CENTER
PROJECT
244
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CONSTRUCTION MANAGEMENT Amount $105,291.40
& ENGINEERING
Division ENGINEERING Account # STORMWATER FUND
54205509-063000-
55001
Subject: RESOLUTION 2025-XX APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF B1, B2, AND B3 CONTROL
STRUCTURES
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Resolution
2. Proposal
Background:
Council Priority:
B. Safe and Reliable Services
City staff would like to investigate options to reduce peak stages in the Belleaire Waterway
south of Palm Coast Parkway (i.e., Lehigh Basin Canal) by improving conveyance across the
B1, B2, and B3 control structures. The City’s existing stormwater model, the Palm Coast
Master Model was updated in 2022 and will be reviewed and revised as needed to reflect
current conditions in the study area. The revised model will be utilized to examine alternatives
to reduce peak stages without causing significant downstream impacts.
Under the existing contract RFSQ-SWE-24-12, staff negotiated a scope and fee not-to-
exceed $105,291.40 with Geosyntec Consultants, Inc. City staff has determined that the cost
for the services is reasonable and fair and is consistent with these types of services for a
project of this size and scope.
Funds for this project are budgeted for out of the FY 2025 Stormwater Engineering Fund.
Source of Funds Worksheet FY 2025
Stormwater 54205509-063000-55001 $150,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $105,291.40
Balance $44,708.60
261
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF B1, B2, AND B3 CONTROL STRUCTURES
262
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department CONSTRUCTION MANAGEMENT Amount $166,845.90
& ENGINEERING
Division ENGINEERING Account # STORMWATER FUND
54205509-063000-
54611
Subject: RESOLUTION 2025-XX APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF CITATION BOULEVARD
DRAINAGE
Presenter: Carmelo Morales, Stormwater Engineer III
Attachments:
1. Resolution
2. Proposal
Background:
Council Priority:
B. Safe and Reliable Services
City staff would like to investigate options to reduce peak stages along Citation Parkway near
the intersection of Grand Landings Parkway in the Iroquois Basin. Recent development on
Grand Landings Parkway has increased stormwater runoff and redirected flows west to the
ditch on the north side of Citation Boulevard which discharges into Black Branch swamp and
ultimately the Lower St. Johns River. The City’s existing stormwater model, the Palm Coast
Master Model, was updated in 2022 and will be reviewed and revised as needed to reflect
current conditions in the study area. The revised model will be utilized to examine alternatives
to reduce peak stages without causing significant downstream impacts. The study area
includes contributing areas to the ditch downstream of the intersection of Citation Boulevard
and Grand Landings Parkway as well as receiving areas downstream.
Under the existing contract RFSQ-SWE-24-12, staff negotiated a scope and fee not-to-
exceed $166,845.90 with Geosyntec Consultants, Inc. City staff has determined that the cost
for the services is reasonable and fair and is consistent with these types of services for a
project of this size and scope.
Funds for this project are budgeted for out of the FY 2025 Stormwater Engineering Fund.
279
Source of Funds Worksheet FY 2025
Stormwater 54205509-063000-54611 $175,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Orders/Contracts $0.00
Current (WO/Contract) $166,845.90
Balance $8,154.10
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING A WORK ORDER GEOSYNTEC
CONSULTANTS FOR THE EVALUATION OF CITATION BOULEVARD DRAINAGE
280
City of Palm Coast, Florida
Agenda Item
Agenda Date: April 1, 2025
Department WATER AND WASTEWATER Amount $14,496.76
UTILITY
Division Account # 54019084 064000
Subject: RESOLUTION 2025-XX APPROVING PURCHASE OF ONE (1) JOHN DEERE
GATOR
Presenter: Danny Ashburn, Wastewater Utility Systems Manager
Attachments:
1. Resolution
2. Quote
3. Piggyback Contract (available for review in the Clerk’s office)
Background:
Council Priority:
B. Safe and Reliable Services
Wastewater Treatment Plant #2 seeking approval to purchase (1) John Deere Gator
HPX615E Model Year 2025. This vehicle will be used inside Wastewater Treatment Plant #2
to transport staff, tools, parts, and supplies to assist in operations and perform maintenance
on process equipment. Wastewater Treatment Plant #2 expansion project will be completed
in April 2025 and will require more resources to operate the plant efficiently. Sufficient funds
have been allocated for this purchase in the Wastewater Treatment Plant #2 FY25 budget.
The City of Palm Coast Utility Department will utilize the Sourcewell State of Minnesota
Piggyback contract RFP #112624 Grounds Maintenance Equipment & Related Attachment.
the terms, conditions, scope, and pricing. The piggyback is available for review in the City
Clerk’s Office.
Source of Funds Worksheet FY 2025
MACHINERY & EQUIPMENT OVER $5K 54019084-064000 $16,000.00
Total Expended/Encumbered to Date $0.00
Pending Work Order/Contracts $0.00
Current WO/Contract $14,496.76
Balance $1,503.24
Recommended Action:
ADOPT RESOLUTION 2025-XX APPROVING PURCHASE OF ONE (1) JOHN DEERE
GATOR
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