Village Board

MEETING MINUTES Village of Palmyra Village Board Thursday June 26, 2025 Village Hall meeting room 100 W. Taft St. 5:30P.M. The meeting was called to order by Village President Tim Gorsegner. Roll call: Ball, Petruska, Wallace, Tucker, Gorsegner, Deichl, Smith arrived 2 minutes late. New Business I. Discussion/possible action on status moving forward of the Police and Fire/EMS departments. President Gorsegner asked: "As a board is it our intention to have a police, Fire/EMS Dept.?" Trustee Wallace says it depends on budgeting. Is it our "intent" at this time, Gorsegner asked. All Board members were polled and say yes to keeping the Dept. 2. Discussion of budget for current 2025 and future 2026. Trustee Tucker has questions: she wants to know if we have considered other options in regard to options for our old public safety model, Tucker doesn't want to lose our services, but we should look at coming to a happy medium between the old model and the new model. The Referendum was voted down overwhelmingly, but she feels we owe it to the taxpayers. Tucker says that maybe we need to research all our options, we owe it to the residents. Petruska said the Chief looked at the old model and it wasn't doing well; it was too hard to find people that are crossed trained. Sgt. LePak said we didn't have what we thought we had. She explained how that old model worked. We need to look at needs vs wants. Tucker says she is hearing from taxpayers that we are not responsible with their money. Trustee Wallace says that she has been contacted about drilling down on the budget. Wallace doesn't want to get rid of the dept., that would be the last resort. Petruska said we need to get some numbers to the Town of Palmyra and part of that would be taking last year's budget and adding a percentage to submit to them, we need to be able try to put a time frame on this. Petruska would like to see 2 different scenarios submitted for the 2026 budget. Petruska says to put a deadline of 1-2 weeks. Pavlock: can he do option A or B-yes. Chief Pavlock says in 2022 there were approx. numbers put together for contract and he says that each year the village went over actual costs vs. estimated costs. So be aware. Petruska doesn't recall having an actual budget last time the contract was negotiated. Gorsegner wants the contract to be fair to both town and village. Wallace says put in contract if we go over budget for unforeseen items could the town and village share the overage? A possible "adjustment clause". What do we want to use for a formula? Equalized value, # of calls, or population. Gorsegner went on to explain some other things that he and Town Supervisor Rob Martens discussed such as unexpected vehicle repairs. Pavlock says he will do his best to put together a budget within 2 weeks. Pavlock says he will have 2 budgets with option A & B at the next board meeting on July 7th. 3. Discussion/possible action on Public Safety building relocation to old DPW building site. Tim says that his wife will present a building that could be a possibility. There is an extra building her company has where the purchase was cancelled. Chief Pavlock says this is really not his job to do. Mold remediation will not work if the outside of the building is not taken care of. T h e y c o n t a c t e d t h e o w n e r s o f t h e old Clinic which is 3200 sq. ft. to see if they can rent office space in the meantime to get the staff out of the current building. Foremost, the building that his wife mentioned is cost effective at $537,544. There would be the cost to remove the old DPW shop. This is just food for thought. Tim would abstain from any votes for this. Deichl- could we  still house the vehicles. Pavlock says in the interim yes but not permanently because the floor is failing. Petruska thinks we should get a structural engineer first. Deichl says no we need to go with Foremost buildings, the current old building is dead. Wallace says there will be added costs for a new building. Petruska/Smith motion that we get a structural report and if they need a new report for the air quality then get that done again also. Roll call vote: Ball-aye Deichl-nay, Smith-aye, Tucker-aye, Petruska-aye, Wallace-aye Gorsegner-nay. Motion passes. 4. Discussion/possible action on a strategy for relocating the public safety dept. staff and offices temporarily. Discussed with item #3 5. Discussion/possible action on a procedure for budget overages, unutilized funds, or any budget amendments. Trustee Wallace has been reviewing budgets and looking at overages over 3 yrs. and has submitted a budget modification form that she would like the board to consider. Some things can't be helped, she realizes when departments go over budget. But potentially putting a budget modification request form together will make the dept. head explain why and make the board aware of it. She says that the night we are paying bills the board doesn't catch these things. The form will allow them to sit down with dept heads to help figure out what the problem or issue is. Trustee Smith thinks it is a great idea and will help to plan for future use. Petruska asked what about emergency items, and Wallace said yes if something is an emergency and needs to be purchased that is understandable but still submit the form. Trustee Smith wants to implement this right away yet this year. Petruska/Tucker motion to adopt the budget modification request form starting July 1st. for anytime there is a budget overage of $1,0000 or more. All ayes-motion carried. Wallace/Petruska motion to adjourn at 7:04 pm. All ayes-motion carried. Respectfully submitted, Laurie Mueller, Village Clerk/Treasurer Minutes approved with correction July 7, 2025