City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 5:30 O’CLOCK P.M. November 13, 2007 HELD AT THE PAOLA PUBLIC WORKS BUILDING 29370 Old KC Road in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville, Council Members Pritchard, Dial, and Hamilton. Council Members absent: Councilmember Rowlett. Also present: Manager Wieland, Clerk Droste, Attorney Tetwiler, Police Chief Smail, Public Works Director Bieker, Planner Givens, Brian McCauley with the Miami County Republic, Carol Everhart, and others. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Dial, Rowlett, and Hamilton were all present. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Janet McRae thanked the Council for the Resolution of Support for the Miami County Economic Development Strategic Plan that was approved at the October 23rd Council Meeting. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meetings of October 23, 2007. b. Approval of Salary Ordinance number 07-20. c. Approval of Appropriation Ordinance No. 616. Councilmember Hamilton made a motion to approve the Consent Agenda and authorize the Mayor to sign. Councilmember Dial seconded the motion and all voted aye. The motion passed 3 to 0. Agenda Item 5a – Consider approval of the K-68 Partnership Agreement with KDOT. Manager Wieland reported that this item was discussed at a previous Council Meeting and that the document had been redrafted. Justin Givens reported that the City’s share of the cost for the study will be $9,000. He reported that the cost for the study is a budgeted item. Paola City Council Minutes – November 13, 2007 Page 1 After discussing the agreement, Councilmember Pritchard made a motion to approve participation in the K-68 Corridor Study and authorize the Mayor to sign the K-68 Partnership Agreement. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 3 to 0. Agenda Item 5b -Consider approval of bids for storm sewer improvements to 303rd Street. Manager Wieland reported that he and Public Works Director Bieker have meet with officials of USD 368 regarding the improvements to 303rd Street. He reported that the USD 368 Board did approve sharing in the costs for the storm water improvements at their meeting this past Monday. Public Works Director Bieker reported that he was pleased with the bids for the project. He indicated that the City would be supplying the materials as well as some of the labor on the project. The contractor would be installing the storm sewer pipe. The costs paid by USD 368 will be $13,000.00. After discussing the bids, Councilmember Dial made a motion to approve the bid from Anthony Plumbing in the amount of $37,500 and to approve storm sewer improvements to 303rd Street as presented. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 3 to 0. Agenda Item 5c - Consider an Ordinance Repealing Ordinance No 2958. Manager Wieland reported that Ordinance No 2958 that was passed at the October 23rd Council Meeting was no longer required as the Marais Des Cygnes Public Utility Authority was able to sell bonds to finance the water treatment plant project. The proposed Ordinance would repeal Ordinance No. 2958. Councilmember Pritchard made a motion to approve AN ORDINANCE REPEALING ORDINANCE NO. 2958 OF THE CITY OF PAOLA, KANSAS. The motion was seconded by Councilmember Hamilton and all voted aye. The motion passed 3 to 0. Clerk Droste assigned No. 2960 to the Ordinance. Agenda Item 5d - Consider a Resolution authorizing the issuance of General Obligation Bonds. Clerk Droste reported that the City does have two temporary financing notes that mature soon. The first in the amount of $2,700,000 matures on December 15, 2007 and the second in the amount of $2,035,000 matures on May 1, 2008. He reported that the City will save on costs of issuance by refinancing both temporary notes with one larger General Obligation Bond. $2,000,000 of the bond that matures on December 15th will be repaid with interest by the Marais Des Cygnes Public Utility Authority. The proposed resolution authorizes the new bond issue. Councilmember Hamilton made a motion to approve A RESOLUTION OF THE CITY OF PAOLA, KANSAS, AUTHORIZING AND PROVIDING FOR THE PUBLIC SALE OF THE CITY’S GENERAL OBLIGATION BONDS, SERIES 2007 IN THE APPROXIMATE Paola City Council Minutes – November 13, 2007 Page 2 PRINCIPAL AMOUNT OF $2,810,000. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 3 to 0. Clerk Droste assigned No. 2007-016 to the Resolution. Agenda Item 5e - Consider Longevity Pay and Christmas Bonuses for City Employees. Manager Wieland presented a detailed listing of longevity pay and Christmas bonuses that are traditionally paid at this time of year. He reported that this is a budgeted expenditure. Councilmember Dial made a motion to approve Longevity Pay and Christmas Bonuses in the amount of $20,172.00 to be paid in November. The motion was seconded by Councilmember Hamilton and all voted aye. The motion passed 3 to 0. Agenda Item 5f - Consider approval of the 2% COLA salary adjustments for 2008. Manager Wieland requested that the Council consider approval of the 2% cost of living salary adjustment for 2008. He reported that this item has been approved as a part of the 2008 Budget and approval was being requested at this time so that the City’s payroll system could be prepared for the conversion to bi-weekly pay periods beginning in January of 2008. Councilmember Pritchard made a motion to approve a 2% cost of living increase for full- time City employees. The motion was seconded by Councilmember Dial and all voted aye. The motion passed 3 to 0. Agenda Item 6 – NEW BUSINESS. Clerk Droste reported that he was notified via e-mail today that the first draft of the codification of the City’s Municipal Code has been completed and has been sent to the printers. Public Works Director Bieker reported that the bids for the Industrial Park Drive project will be delayed until April 2008 and that the Hedge Lane project will bid in September of 2009. Manager Wieland reported that bids for the asbestos removal at the old KDOT building are due tomorrow. He indicated that he wants to schedule a meeting with the Architects to discuss the details of the new Fire Station prior to the bid specifications being drafted. Manager Wieland reported that he and Clerk Droste have been working with Greg Vahrenberg to manage the debt service schedules on the City’s bonded indebtedness. Manager Wieland reported that the roofing projects are progressing on the Library and the Community Center. Councilmember Hamilton stated that it was good to see the sod being installed along Baptiste Drive. Paola City Council Minutes – November 13, 2007 Page 3 Mayor Stuteville thanked Vicki Belt and Marsha Prothe for preparing breakfast for the Intergovernmental Meeting this morning. She also thanked Police Chief Smail and Fire Chief Martin for their presentations at the same meeting. Mayor Stuteville reminded the Council about the dinner meeting tomorrow evening at the Osawatomie High School at 6:30 pm. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Dial made a motion to adjourn the meeting. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – November 13, 2007 Page 4